Facilities Coordinator (Wilmington)

Job Description The Facilities Coordinator is responsible for the planning and maintenance of the Siegfried Group’s 18 offices across the country, including furniture, fixtures & equipment. The individual will plan, budget and schedule facility modifications, including obtaining estimates on equipment, labor materials and other related costs to perform any maintenance required. The coordinator will be the first point of contact for internal and external customers seeking support related to facilities. This position will provide administrative support to the Facilities Director and manage office functions including: Work Order coordination, security badge and access assignments, database management, daily office operations, coordination of budgeting/accounting systems, maintaining office records, and providing general support services for the divisional staff. Additionally, the Facilities Coordinator, under the supervision of the Facilities Director, will manage all outside contractors in support of the Facilities Department, including maintaining records and contracts, coordinating project activities, and providing scheduling support. Most importantly, this individual will possess the confidence and ability to independently identify and resolve facilities related issues that arise in a timely fashion. Essential Functions & Key Responsibilities Plans, budgets, and schedules facility modifications, including cost estimates Initiates planned maintenance programs for a variety of office equipment Manages preventive maintenance of all offices, including Interior Finishes, Furniture, Lighting, HVAC and office equipment Coordinates installations and deliveries of furniture or equipment, ensuring vendor Certificates of Insurance are current and meet building standards Oversees the cleaning and maintenance of facilities Oversees the parking program and key card access for all sites Communicates with all offices to ensure facilities are clean, presentable, void of clutter Develops extraordinary relationships and quickly builds rapport with all employees at the firm as well as landlords, vendors and contractors Expedites orders for all suppliers of paper products, coffee service, and general supplies required for existing and new office build-outs Travels to offices as needed to ensure facilities are kept in conformance to the Siegfried Group’s corporate standard Possesses confidence & ability to independently identify and resolve facilities related issues Able and eager to assist with handling issues in any capacity Supervisory Responsibility This position has no supervisory responsibilities. Required Qualifications Bachelor’s Degree in Business Administration or related field required. Excellent Microsoft Office skills, especially Excel Exceptional writing skills; demonstrated capacity to write with clarity, enthusiasm and engagement Excellent problem-solving and analytical skills Ability to thrive in a fast-paced, high-demand, growth-oriented environment with a high energy level Strong listening skills Attention to detail and high level of accuracy. Quick learner with an aptitude for new technologies Strong organizational, documentation and time management skills Ability to work in a collaborative environment with demanding and high-quality expectations Team player with a strong desire to be an active, long-term participant in the overall growth of the Firm Entrepreneurial spirit and commitment to Firm’s vision Strong intangibles aligning with High Performance Model® Strong values aligned with our Culture (Fairness, Honesty, Trustworthy, Respectful, Flexible, Strong Work Ethic) Ability to work 9-10 hours per day (or an average of 48 to 50 hours per week) Ability and willingness to work in a Siegfried office as required for an average of four days per week in accordance with Siegfried’s then-current policy (This requirement is subject to change at the discretion of management) Desired Qualifications Commutable to the following office location: Wilmington, DE Experience in Facilities, Real Estate, Business or Asset Management Location You must be commutable to one of the following office locations: Wilmington, DE (preferred) or Philadelphia, PA. FLSA/At-Will Employment This position is an exempt position under FLSA. This position is and will remain at-will in nature. Company Overview Siegfried is a unique career choice, and we invest deeply in our people and believe in their potential. We have an exclusive group of talented professionals who are all ambitiously committed to continuous growth, personally and professionally. Our client-facing Professionals are helping the best people at the best companies with their most important work and transforming themselves along the way. And our Operations team is thoughtfully working on the business and helping grow our Firm with purpose. The investment and expectations of a career at Siegfried are high, because the reward of what we offer is high. We value and acknowledge the hard work of our employees in many ways, including competitive base salaries, energizing incentive compensation plans, career enhancement opportunities, and our hallmark MY Journey® program. Additionally, we offer a comprehensive benefits package that encompasses a wide range of offerings, including robust healthcare coverage, dental and vision plans, generous paid vacation and sick time allowances, paid holidays, a 401k plan with employer match to support your financial goals, a profit-sharing program that allows you to share in the success of our organization, and unique allowances that nurture your physical, emotional, and spiritual well-being. We appreciate your interest in a career at Siegfried, a unique organization with a higher purpose to help people transform themselves into better leaders to exponentially improve their lives. Siegfried is an entrepreneurial leadership organization that provides financial executives with a powerful combination of leadership advisory, talent delivery, and financial advisory services. Through this strategic bundle of services, leaders and financial decision makers can better clarify the best path forward and we can assist them with getting their most important work done right. For 35 years, we’ve worked with our clients to deliver more than just success. We help People transform themselves into better Leaders to exponentially improve their Lives.