Bookkeeper

Job Description

Position Type: Full-time, 100% in office

Hours: Mon-Fri

Location: Blue Ash, OH

We are seeking a highly motivated and detail-oriented Bookkeeper to join our finance team. As a key member of the accounting department, the Bookkeeper will be responsible for performing a variety of accounting tasks related to accounts receivable and accounts payable.

Essential Functions:

• Review, prepare & email invoices to customers.
• Enter daily journal entries.
• Audit retail receipts.
• Maintain accurate customer contacts, W-9’s, and tax exemption forms.
• Record cash receipts to customer accounts.
• Process invoices daily from vendors.
• Match POs to invoices and reconcile for entry.
• Review all invoices for correct discount and terms.
• Manual entry of invoices without a PO.
• Work with receiving and purchasing departments as needed for discrepancy variances.
• Work with vendors as needed.
• Prepare payments including checks, ACH transfers, and credit cards weekly.
• Maintain accurate vendor records, including payment types and W-9s.
• Credit card reconciliation.
• Other duties as assigned.
  
  

Specific Competencies:

• Advanced skills in Excel and Microsoft Office preferred.
• Experience using QuickBooks is preferred.
• Analytical mindset with attention to detail and problem-solving skills.
• Time management skills – consistency and proactiveness are essential for the position.
• Detail-oriented, deadline-driven, and organized individual able to handle multiple tasks and work independently or as part of a team across multiple departments.
• A proactive and independent work ethic, with a passion for continuous learning and process improvement, taking ownership of assigned tasks.
• Highly motivated and dedicated to contributing to the growth and success of the company, along with their own career.
• Ability to communicate clearly and concisely, both orally and in writing, with internal and external counterparts.
• Trustworthiness and discretion regarding confidential company information.
  
  

Minimum Qualifications & Skills:

• High School diploma or GED required.
• 2 years of experience in Accounts Receivable/Accounts Payable or a similar finance role preferred.
• An equivalent combination of education and/or experience will be considered.
• General understanding of accounting practices and principles.
• Working knowledge of Microsoft Office (Word, Excel, Outlook).
• Computer skills using 10-key by touch and ability to type 40 wpm.
• Proficient communication skills.
• Ability to apply discretion and trust with confidential material.
• Ability to effectively apply analytical and problem-solving skills.
• Excellent time management skills.
• Ability to multi-task, prioritize, and meet deadlines is critical.