Executive Assistant to Head of School & Director of Advancement & Development

Position Purpose: The purpose of the Executive Assistant & Advancement/Development Support role is to provide administrative support to the Head of School and the Director of Advancement & Development Overview: This dual role supports both the Head of School (HOS) and the Director of Advancement & Development, focusing on administrative tasks, event coordination, and effective communication. The ideal candidate will be adept at managing multiple priorities, maintaining confidentiality, and fostering relationships within the school community. Key Responsibilities: Administrative Support: • Coordinate and prepare materials for weekly Administrative Leadership Team meetings and monthly Board of Trustees meetings, including agenda organization, minutes recording and distribution. • Assist with HR tasks such as maintaining employee records and managing employment agreements. • Support the Director of Advancement & Development in managing donor databases, coordinating mass mailings, and preparing promotional materials. • Ensure effective operation of administrative offices through routine data maintenance and system improvements. Communication and Relationship Management: • Maintain excellent written and oral communication skills to effectively represent leadership and liaise with various stakeholders. • Build and sustain internal relationships, attending school events and participating in community engagement. • Manage sensitive communications with parents, staff, and external parties, ensuring discretion and professionalism. Event Coordination: • Assist in organizing and executing fundraising events, including major annual events and smaller functions throughout the year. • Provide logistical support for school-wide events, collaborating with cross-campus offices as needed. General Responsibilities: • Uphold the school’s mission in all activities and decisions. • Act as a visible and proactive presence within the school community, represen The Spring Hill School is an independent school that believes in developing the whole child by providing strong academics and social-emotional learning to foster a lifelong love of learning. Our guiding values are: The Unique Potential of Each Child, Academic Excellence, Experiential Learning, Community & Diversity, Sustainability, and Global Engagement. Teachers at The Spring Hill School are passionate, innovative, and dedicated members of the school community who work together to offer an engaging curriculum that promotes critical thinking and intellectual curiosity. We support our students to develop meaningful relationships with peers and faculty based on honesty, respect, and responsibility. We are a dedicated team of professionals who work closely together to create cross-curricular learning for all grade levels and maintain a positive work environment for all. • Educational Background: Bachelor’s degree required. • Experience: Minimum of 5 years in an administrative role. • Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google applications. • Availability: Flexibility to attend and assist at school events outside standard working hours.

Salary : $65,000 - $75,000