What are the responsibilities and job description for the Director of Human Resources position at The Springs at Boca Ciega Bay?
The Springs at Boca Ciega Bay is a 109 bed Skilled Nursing Facility, located in St. Petersburg. Our facility specializes in short-term rehabilitation and long-term care. We are dedicated to improving the functional ability of each individual. We focus on the individual needs of each of our patients and partner with physicians, patients, and their families to achieve successful outcomes
We are located at 1255 Pasadena Ave S Ste C, Saint Petersburg, FL 33707--THE SPRINGS!
(* We are the 2 story mirrored building right off of the parking lot-- please don't go back to the two tall towers)
Why Work For Us? Because We Offer Our Employees:
- Health Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- Disability Insurance
- Wonderschool- a free concierge service that helps our full time employees discover and sign up for quality child care programs nearby!
- 401(k)
- Paid Time Off
- Referral Program
Summary Description:
The HR Director is responsible for managing the
recruiting and day-to-day human resources operations in the facility. The Director
is responsible for supporting HR policies and procedures and assuring
compliance with those policies. The Director
of HR is involved in onboarding and orientation, benefits, leave requests,
workers compensation, employee relations, performance management / progressive
discipline process and retention efforts. Responsible for performing facility
Human Resources functions in accordance with policies and procedures and
applicable federal, state and local laws, guidelines and regulations.
Essential Functions and Responsibilities:
1. Assists
in implementing Human Resources activities within the facility.
2. Promotes
the implementation of facility-sponsored retention programs; assists department
heads in the development and implementation of programs designed to improve
staff engagement and retention.
3. Plans
and participates in employee appreciation and engagement activities, a minimum
of four (4) events or programs per month.
4. Participates
in retention bonus program where applicable.
5. Manages
the facility recruiting process and procedures.
6. Ensures
that new candidates are responded to within 24 hours.
7. Ensures
time between application and orientation is as short as possible.
8. Conduct exit
interviews to determine areas the facility can improve employee experience.
9. Coordinates
and conducts new employee orientation to review policies and procedures,
employee handbook, employee benefits and other related requirements as relevant
to the position and job functions.
10. Input
new hires into the payroll system and be the point of contact through the
transition.
11. Develops
and maintains a good working rapport with other departments within the
facility, to assure that Human Resources activities meet the needs of the
facility.
12. Assists
in preparing and submitting work injury claims for employees. Follows through
with employee and third-party administrator until employee is released to full
duty. Maintains workers compensation protocols and procedures, coordinates
reports of injury to carrier, files and reports as directed.
13. Communicates
and assists employees in enrolling in the benefits program offerings.
14. Works
with employees to complete required forms and documentation for FMLA and leaves
of absence. Responsible for ensuring that employees receive all required
notices and information relating to FMLA and other leaves of absence.
15. Acts as
liaison between management and employees of the facility. Supports the
facilities efforts and advises management of any issues/concerns or employee
relations issues. Uses tactful, appropriate communications in sensitive and
emotional situations.
16. Creates and maintains an atmosphere of warmth,
personal interest, and positive emphasis, as well as a calm environment
throughout the facility.
17. Attends and participates and leads (as
appropriate) in-service and education programs as directed.
18. Participates in the overall quality assessment
and improvement program (QAPI) activities for the facility.
19. Maintains
confidentiality of all employee and employment-related information to ensure
individual rights are protected.
20. Manage
payroll process.
21. New hire
orientation, paperwork, background checks, and license verification
22. The
state mandated license reverification yearly.
23. Manage
employee complaints and reports and conduct investigations as needed.
24. Manage
employee benefit enrollment during Open Enrollment and for New Hires.
Additionally, be the liaison for any issues that arise for the employee.
25. Answer unemployment claims timely.
26. Consult at sister facilities as required.
27. Manages the union relationship in the building
if applicable. Has a good understanding of the contract and upholds its
standards.
Other Duties:
As this
job description is not intended to be all-inclusive, the employee will be
expected to perform other essential functions and duties as assigned.
Required Skills/Abilities:
o
Superior
verbal and written communication skills.
o
Proficient
with Microsoft Office Suite or related software.
o
Excellent interpersonal and negotiation skills.
o
College education in business/human resources
preferred. Must minimally be a high school graduate
o
Must have experience in human resources,
payroll, or a related field.
o
Thorough understanding
federal, state, and local employment laws and regulations.
o
Excellent communication skills and
interpersonal skills.
o
Polished and professional demeanor
Working Conditions:
o
Works in office areas as well as throughout the
facility.
o
Must be able to move about intermittently
during working hours including standing, lifting, bending, stooping, twisting,
pushing and pulling.
o
Must be able to read, write and speak the
English language.
o
Must be able to transfer residents and assist
in emergency evacuations.
o
Interacts with residents, family members,
staff, visitors, government agencies/ personnel, etc., under all conditions/
circumstances.
o
May be involved in community/civic health
matters/ projects.
o
May be exposed to infectious waste, diseases,
conditions, etc., including exposure to the AIDS and hepatitis B viruses.
o
Must be able to effectively communicate with
the management staff, medical staff, nursing staff, and other unit supervisors.
Summary Description:
The HR Director is responsible for managing the recruiting and day-to-day human resources operations in the facility. The Director is responsible for supporting HR policies and procedures and assuring compliance with those policies. The Director of HR is involved in onboarding and orientation, benefits, leave requests, workers compensation, employee relations, performance management / progressive discipline process and retention efforts. Responsible for performing facility Human Resources functions in accordance with policies and procedures and applicable federal, state and local laws, guidelines and regulations.
Essential Functions and Responsibilities:
1. Assists in implementing Human Resources activities within the facility.
2. Promotes the implementation of facility-sponsored retention programs; assists department heads in the development and implementation of programs designed to improve staff engagement and retention.
3. Plans and participates in employee appreciation and engagement activities, a minimum of four (4) events or programs per month.
4. Participates in retention bonus program where applicable.
5. Manages the facility recruiting process and procedures.
6. Ensures that new candidates are responded to within 24 hours.
7. Ensures time between application and orientation is as short as possible.
8. Conduct exit interviews to determine areas the facility can improve employee experience.
9. Coordinates and conducts new employee orientation to review policies and procedures, employee handbook, employee benefits and other related requirements as relevant to the position and job functions.
10. Input new hires into the payroll system and be the point of contact through the transition.
11. Develops and maintains a good working rapport with other departments within the facility, to assure that Human Resources activities meet the needs of the facility.
12. Assists in preparing and submitting work injury claims for employees. Follows through with employee and third-party administrator until employee is released to full duty. Maintains workers compensation protocols and procedures, coordinates reports of injury to carrier, files and reports as directed.
13. Communicates and assists employees in enrolling in the benefits program offerings.
14. Works with employees to complete required forms and documentation for FMLA and leaves of absence. Responsible for ensuring that employees receive all required notices and information relating to FMLA and other leaves of absence.
15. Acts as liaison between management and employees of the facility. Supports the facilities efforts and advises management of any issues/concerns or employee relations issues. Uses tactful, appropriate communications in sensitive and emotional situations.
16. Creates and maintains an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the facility.
17. Attends and participates and leads (as appropriate) in-service and education programs as directed.
18. Participates in the overall quality assessment and improvement program (QAPI) activities for the facility.
19. Maintains confidentiality of all employee and employment-related information to ensure individual rights are protected.
20. Manage payroll process.
21. New hire orientation, paperwork, background checks, and license verification
22. The state mandated license reverification yearly.
23. Manage employee complaints and reports and conduct investigations as needed.
24. Manage employee benefit enrollment during Open Enrollment and for New Hires. Additionally, be the liaison for any issues that arise for the employee.
25. Answer unemployment claims timely.
26. Consult at sister facilities as required.
27. Manages the union relationship in the building if applicable. Has a good understanding of the contract and upholds its standards.
Other Duties:
As this job description is not intended to be all-inclusive, the employee will be expected to perform other essential functions and duties as assigned.
Required Skills/Abilities:
o Superior verbal and written communication skills.
o Proficient with Microsoft Office Suite or related software.
o Excellent interpersonal and negotiation skills.
o College education in business/human resources preferred. Must minimally be a high school graduate
o Must have experience in human resources, payroll, or a related field.
o Thorough understanding federal, state, and local employment laws and regulations.
o Excellent communication skills and interpersonal skills.
o Polished and professional demeanor
Working Conditions:
o Works in office areas as well as throughout the facility.
o Must be able to move about intermittently during working hours including standing, lifting, bending, stooping, twisting, pushing and pulling.
o Must be able to read, write and speak the English language.
o Must be able to transfer residents and assist in emergency evacuations.
o Interacts with residents, family members, staff, visitors, government agencies/ personnel, etc., under all conditions/ circumstances.
o May be involved in community/civic health matters/ projects.
o May be exposed to infectious waste, diseases, conditions, etc., including exposure to the AIDS and hepatitis B viruses.
o Must be able to effectively communicate with the management staff, medical staff, nursing staff, and other unit supervisors.
