ACCOUNTING SERVICES ANALYST - A

Requisition No: 846558

Agency: Juvenile Justice

Working Title: ACCOUNTING SERVICES ANALYST - A - 80082349 1

Pay Plan: Career Service

Position Number: 80082349

Salary: $1,663.57 Bi-Weekly

Posting Closing Date: 03/14/2025

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The Department of Juvenile Justice salutes our heroes.

We are honored to have the opportunity to support our nation’s veterans and their families.

We value the service given to our country and support the hiring of service members and military spouses.

LOCATION, CONTACT AND SALARY INFORMATION:

Location: Financial Reporting/ Finance & Accounting, Knight Building, 2737 Centerview Drive, Tallahassee, FL 32399

Full Time/Part Time: Full Time

Contact Person: Vanessa Abbassi (850) 717-2725

Minimum Starting Salary: $1,663.57-bi-weekly (In accordance with current spending restrictions, an internal promotion will be filled at the minimum of the pay grade or up to 5% of the employee’s current rate, whichever is higher.)

Normal Working Hours:

5 Days, 8:00 A.M. to 5:00 P.M.

Total hours in workweek: 40

DUTIES AND RESPONSIBILITIES:

Reconcile Departmental operating property accounts to State Accounts. Process adjusting entries to correct negative expenditures, Atypical general ledger codes and certified forward entries. Research, analyze and correct the operating fund and outstanding reconciling items pertaining to property capital assets.

Responsible for the monthly reconciliation of all capital asset expenditures to Central FLAIR. Verify the completeness and accuracy of fixed assets and month-end closing activities with the account reconciliations, journal entries and adjustments.

Research and analyze all property outstanding reconciling items and make corrections as necessary. Ensure that the operating funds reconcile with the governmental operating fund. Review the Fixed Capital Outlay (FCO) and Operating Capital Outlay (OCO) expenditures to ensure that the capital asset expenditures are coded correctly and meet the minimum threshold amount. Collaborate with the Bureau of General Services to ensure that all capital assets are recorded correctly in the accounting system.

Keep track of the Excel spreadsheet for request logs (expenditure moves) received in the Unit. Process request logs as assigned and provide technical assistant to Regions, Circuits, and Headquarters as needed. Assists with training the staff and providing financial information to program areas and management team.

Assist in the preparation of the year-end financial statement entries. Review and research internal/external auditors requests for financial information. Assist in the year-end closing of the financial statement with the compliance checklist of the capital assets accounts.

Pre-audits and prepare all requests as needed for the Welfare Trust Fund (WFTF). Ensures accuracy of the bank statements, QuickBooks, and Florida Accounting Information Resource (FLAIR). Process the monthly bank maintenance fee. Distributes checks to requestor for the WFTF. Responsible for the "Warrant Cancellation/Stop Payment” as requested by Accounts Payable

MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of applicable Florida Statutes, purchasing practices and guidelines, Reference Guide for State Expenditures, Florida Accounting Information Resources (FLAIR) system.
• Knowledge of warrant cancellation function procedures and data compilation
• Ability to work independently, plan, organize and coordinate work assignments, communicate effectively and establish and maintain effective working relationships with others.
• Ability to analyze and interpret accounting data, to plan, organize, and coordinate work assignments.
• Ability to communicate effectively verbally and in writing to establish and maintain effective working relationships with others.
• Proficiency in use of Microsoft Office applications including Word, Excel, and Outlook.
• Utilize problem solving techniques and the ability to work independently and under tight deadlines.
• Ability to develop various reports.

Preferences will be given to candidates with the following:

• Two years (2) of purchasing experience with the State of Florida.
• Two years (2) of property experience with the State of Florida.
• Reconciliation of financial records.
• Knowledge of Florida Accounting Information Resource (FLAIR).

SPECIAL NOTES:

Candidate Profile (application) must be completed in its entirety.

Include supervisor names and phone numbers for all periods of employment.

Account for and explain any gaps in employment so that the hiring process is not delayed.

Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.

It is unacceptable to use the statement “See Resume” in place of entering work history.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287.

All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions.

DJJ participates in E-Verify (Employment Eligibility).

When identified on a position description, a valid driver’s license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver’s license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.