ADMINISTRATIVE ASSISTANT II

Requisition No: 845380

Agency: State Courts System

Working Title: ADMINISTRATIVE ASSISTANT II - 22011706

Pay Plan: State Courts System

Position Number: 22011706

Salary: $39,867.55 Annually

Posting Closing Date: 03/31/2025

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Position Title
Administrative Assistant II

Job Location
Twelfth Judicial Circuit; Sarasota, Florida

Salary Range
$39,867.55 Annually

Job Description
The Twelfth Judicial Circuit has an opening for a Floater Judicial Assistant (JA) position based in Sarasota County. The Floater JA position performs a variety of secretarial, administrative and clerical duties for the judges and their judicial assistants in the management of the daily operations of an office or program, i.e., JACS scheduling and case management. The position requires someone with legal experience who is self-motivated, has a keen eye for detail and can handle a wide variety of tasks. Working relationships are established with State Courts System personnel, judges, judicial assistants and non-judicial officers, vendors and the general public. The Floater JA works independently and exercises discretion in dealing with confidential and sensitive information relating to the court cases. Work is performed under general supervision.

Education and Training Guidelines
A high school diploma and four years of administrative, secretarial or staff support experience, one year of which must be in a senior secretary or comparable position, or an equivalent combination of training and/or experience is required. A bachelor’s degree from an accredited four-year college or university may be substituted for the recommended years of experience.

Competencies
This position requires basic knowledge of the legal system; court processes and procedures; and the following knowledge, skills, and abilities:
 Knowledge of the rules of English grammar, spelling, punctuation
 Compose, proofread, and edit correspondence and reports
 Compute basic mathematical and statistical functions such as percentages and averages
 Communicate clearly and effectively
 Interact effectively with the general public
 Maintain confidentiality concerning sensitive information
 Work under pressure and meet deadlines
 Establish work priorities
 Work independently
 Organize and automate office procedures and maintain an effective filing system
 Ability to plan, organize and complete special assignments with minimum supervision
 Analyze court files for completeness of appropriate legal documentation
 Maintain effective working relationships with other court personnel, outside agencies, legal professionals, and the general public

Special Comments
The successful applicant will be subject to a Criminal Background Check. The Florida State Courts System is a criminal justice agency.

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, sex, age, national origin, or disability. If you need an accommodation in order to participate in the application/selection process, please call 941-861-7811.

Pursuant to 110.205(2)(c) of the Florida Statutes, employment with the State Courts System is not covered under the Career Service System and all employees of the State System serve at the pleasure of the appointing authority and do not attain tenure rights.

How to Apply
Interested applicants must submit a current State of Florida Application to the Human Resources Manager of the Twelfth Judicial Circuit. A cover letter and current resume are encouraged. Application materials may be submitted electronically (preferred) or via mail delivery.

Email: HR@jud12.flcourts.org

Twelfth Judicial Circuit
Human Resources Manager
P.O. Box 48927
Sarasota, FL 34230
Fax (941)861-7904

• If you do not submit a State of Florida application, you will not be considered. If you have submitted a State of Florida application directly to the Twelfth Judicial Circuit within the past 12 months, please indicate – you will not be required to submit a new application.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.