ADMINISTRATIVE SECRETARY

Requisition No: 845676

Agency: Agency for Health Care Administration

Working Title: 68053525 - ADMINISTRATIVE SECRETARY

Pay Plan: Career Service

Position Number: 68053525

Salary: $1,298.46 - $1,349.49 biweekly

Posting Closing Date: 02/11/2025

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The Bureau of Field Operations is responsible for the survey and certification process of health care facilities across the State of Florida. These surveys ensure that all state licensed, and federally certified health care facilities meet the established state and/or federal requirements and patients and residents receive safe, quality health care. Field Operations staff also ensure the safety of residents in health care facilities when emergencies such as natural disasters occur.

The Work You'll Do:

The activities of this position are related to licensing and certification of health care facilities. The position provides administrative support to professional staff in a field office within the Bureau of Field Operations, Division of Health Care Policy and Oversight.

This position is responsible for the utilization of microcomputer equipment and software for VERSA, ASPEN, OSCAR, LASERFICHE and others for input, retrieval and storage of data required to perform licensure and certification functions.

Inputs and updates provider data, including but not limited to full surveys, complaints, revisits, and other inspections, for assigned programs.

The incumbent will create Work-In-Progress Folders and electronic surveys for surveyors.

Compile and submit completed survey kits to the Central Office, primarily using Laserfiche scanner.

Prepares and mails/faxes correspondence to providers, complainants, and other parties.

Provide data, updating, listing, schedules, and other print out materials from stored information as may be required.

Maintain workload tracking logs.

Answer the telephone, respond to routine inquiries, and perform mail outs, performs photocopying and faxing, licensure and certification filing.

Perform other administrative duties as assigned.

Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• State Group Insurance Coverage Options, including health, life, dental, vision, and other supplemental insurance options;

• Flexible Spending Accounts;

• State of Florida retirement options, including employer contributions;

• Generous annual and sick leave benefits;

• 9 paid holidays a year and 1 Personal Holiday each year;

• Career advancement opportunities;

• Tuition waiver for courses offered by Florida’s nationally ranked State University System ;

• Training and professional development opportunities;

• And more!

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of office procedures.

• Ability to answer phones and route calls appropriately.

• Knowledge of basic filing practices.

• Skill and ability in typing and use of office computer equipment.

• Ability to use correct spelling and punctuation.

• Ability to proofread typed material and documents for errors and made corrections.

• Ability to plan, organize, and coordinate work assignments.

• Ability to work independently, as well as in a team environment.

• Ability to retrieve information, disseminate, and respond per instructions.

MINIMUM QUALIFICATIONS REQUIREMENTS

Two years of professional or nonprofessional experience in administrative work and/or professional regulation related to administrative duties.

A bachelor's degree from an accredited college or university can substitute for the required experience.

LICENSURE, CERTIFICATION, OR REGISTRATION REQUIREMENTS

N/A

CONTACT: MARIAH DAVIS (386) 462-6201

BACKGROUND SCREENING:

It is the policy of the Florida Agency for Health Care Administration that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.