BIOLOGICAL ADMINISTRATOR III - SES

Requisition No: 849920

Agency: Department of Health

Working Title: BIOLOGICAL ADMINISTRATOR III - SES - 64057374

Pay Plan: SES

Position Number: 64057374

Salary: $56,330.95 - $75,000

Posting Closing Date: 04/30/2025

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FLORIDA DEPARTMENT OF HEALTH - OPEN COMPETIIVE OPPORTUNITY

Division of Disease Control and Health Protection

Bureau of Communicable Diseases

ANTICIPATED VACANCY

Your Specific Responsibilities:

This position spends the majority of the time engaged in supervisory responsibilities. This includes communicating with, motivating, training, and evaluating employees in addition to planning and directing employees' work. The incumbent has the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action. The incumbent will also be required to develop performance expectations, meet with staff regularly to discuss performance, complete performance reviews, maintain vacation and work schedules, ensure proper coverage, and complete timesheets.

This position is highly responsible as the HIV/AIDS Section Administrator, reporting directly to the Bureau Chief of Communicable Diseases. This position is responsible for all administrative functions of the HIV program. Duties include providing direction and administrative supervision of staff responsible for HIV/AIDS Section human resources, purchasing, grants administration, travel, and internal assignments.

Meets at least weekly with direct reports and bureau chief to share updates on outstanding or complete assignments and plan for upcoming meetings, trainings, or activities to discuss appropriate assignments of new tasks.

Manage the HIV/AIDS Section budget to ensure purchases are made according to funding allowances and state policies and rules. Ensures purchases are initiated timely to meet program needs. Communicate related policies and updates as appropriate.

Works with assigned staff to ensure grant applications, reports, and other grant assignments are completed correctly and by assigned deadlines.
Directs the travel process for the HIV/AIDS Section. Ensures staff are appropriately enrolled and trained in the State Travel Management System {STMS}. Assures adequate staff coverage for processing travel and reimbursement requests. Communicate team members' requests through appropriate channels. Trouble-shoots systematic or individual challenges.
Oversees management of administrative assignment calendar. Communicates with team members to ensure new assignments and updates are documented and upcoming tasks are communicated as necessary.

Responsible for fostering a strong collaborative working relationship with the other sections and bureaus in the Division of Disease Control and Health Protection. Participates as requested in internal work groups.

Grant, Contracts, and Budget Management: The position is also responsible for overseeing the preparation and planning of grant projects, assisting with grant applications, preparing budget amendments necessary for releasing grant funds, and monitoring grant expenditures for compliance with grant conditions. Directs the work effort of staff responsible for providing technical assistance on contract negotiation, development, and procedures. Responsible for overseeing the management and allocating budget for the HIV/AIDS Section, including federal and state funding. Ensures county health departments receive funding via Department Schedule C processes and tracks internal and external spending, reports deficits or underspending in a timely manner to ensure grant, agency, and other planned activities are fulfilled.

Performs other duties as assigned.

Required Knowledge, Skills, and Abilities:

• Knowledge of cultural competency and social and structural determinants of health.
• Knowledge of budgeting and mathematical operations, including arithmetic. Knowledge of the methods of data collection and analysis.
• Knowledge of basic management principles and practices. Ability to supervise people.
• Ability to determine work priorities, assign work, and ensure proper completion of work assignments.
• Ability to communicate effectively and effectively convey information. Ability to motivate staff and others.
• Ability to understand and apply applicable rules, regulations, policies, and procedures relating to management analysis activities.
• Ability to collect, evaluate, and analyze data to develop alternative recommendations, solve problems, document workflow and other activities relating to improving management practices.
• Ability to organize data into logical format for presentation in reports, documents, and other written materials.
• Ability to conduct fact-finding research.
• Ability to work independently. Ability to think critically and develop approaches for implementing activities.

Preferred:

Bachelors degree or higher

3 years experience

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Tallahassee, Florida

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.