BUDGET ANALYST

Requisition No: 845172

Agency: Department of Health

Working Title: BUDGET ANALYST - 64002145

Pay Plan: Career Service

Position Number: 64002145

Salary: $58,002.00 to $58,002.00

Posting Closing Date: 02/10/2025

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*This is an open fulltime Career Service (CS) Budget Analyst position at the Department of Health in Lee County.*

This is a highly responsible administrative and professional position preparing and monitoring budgets. The incumbent will work closely with the Financial Administrator, the Health Officer, division directors, and program managers of the Florida Department of Health in Lee County. This Position works under limited supervision, and independent judgment, as well as the ability to review and analyze detailed budget and financial reporting systems and organizational operations. This position is based at Lee County and reports to the Finance & Accounting Administrator – SES.

Works closely with Level 4 (L4) program managers and leadership staff to prepare the DOH-Lee Annual Budget utilizing the Finance and Information Resource System (FIRS) Budget Module. Coordinate and conducts FIRS budget and report training for L4 managers at least annually. Review and makes recommendations relating to budget requests submitted by managers and/or Division Directors.

Assisting with development of yearly budgets, budgets for special projects, programs, or grants. Prepare and review estimated revenues (TR20) and allotments (TR21) uploads from the Budget Module. Update budgets in the FIRS budget module. Review L4 budgets monthly basis, with special attention to quarterly reviews, to track budget changes in revenues and expenditures.

Meet and review budget changes with the Finance & Accounting Administrator - SES on a weekly basis. Reviews monthly spending, coordinate reporting with L4 program managers and align yearly plans for current and subsequent fiscal years as requested. Discuss on a quarterly basis significant budget variance with the Finance & Accounting Administrator - SES and suggest corrective action plan. Ensure spending plan is updated in FIRS by the 8th of the month following the end of the quarter.

Prepare monthly budget reports. Monitor programmatic financial reports, due on the first week of the following month, and share results with L4 Managers. Meet with program L4 Managers to review the status of their budgets and completeness of assigned requests before the next month report is due. Monitor the Contract Management (CONMAN) reports monthly, no later than the 15th of the following month and review variance reports with L4 program managers.

Back-up for preparation of the Annual Medicaid Cost Based Reimbursement Report in accordance with form and content requirements. Back-up and assist with maintaining DOH-Lee depreciation schedule per the state’s Depreciation guidelines.

Prepare the Annual CORE Contract between the State of Florida and the Charlotte County Board of County Commissioners. Submit the completed contract to the Financial Administrator for review and approval prior to submission to the Board of County Commissioners. Coordinates the preparation of the quarterly variance report and memorandums for DOH-Lee and Bureau of Budget Management as required by the CORE Contract. Prepare and submit CORE Contract amendments as required in a timely and accurate manner.

Responsible for the coordination of creating and validating Organization Codes (ORG Codes), Other Cost Accumulator (OCA) and Expansion Option (EO) codes and providing internal worksheets for fiscal staff and Division Directors to assist in the accurate recording of accounting transactions and analysis of monthly reports.

Monitor the OCA Cash Balance report in FIRS ensuring balances are accurate. Ensure that the balance of Schedule C federal OCAs are zero at the end of the grant period, within 55 days of the end grant period. Ensure by June 30, State General Revenue and other categorical revenues have no negative cash balances and prepare code sheets for corrections (TR58 or TR96) as needed.

Responsible for updating Payroll Reallocation in FIRS. Review employee EAR/DAR (Employee Activity Records/Daily Activity Report) biweekly or as needed. Responsible for creating or updating the FIRS Payroll Reallocation sets each new year.

Conducts budget training and provides guidance to budget managers and their designated budget staff. Reviews all expense requisitions submitted by budget manager to ensure there is enough budget authority and the budget line item exists in the FIRS budget module before routing requisitions to the purchasing office.

Always maintains confidential information in a secure manner. Cross trains in other sections of the FDOH - Lee. Attends and participates at meetings and training as requested by supervisor.

Performs other duties as assigned.

Knowledge, skills and abilities, including utilization of equipment, required for the position:

• Knowledge of State Accounting system, state statutes, rules and regulations, other state resources (FLAIR, FIS, FIRS, CONMAN, RDS and HMS), and purchasing, accounting, and budgeting principles, practices, and procedures as they pertain to the program’s business functional areas.
• Skill to navigate the internet, use Office suite including Excel spreadsheets and necessary systems/software and standard office equipment and supplies related to the position.
• Ability to collect, analyze and interpret accounting data and prepare financial reports.
• Ability to independently manage multiple work assignments according to applicable State of Florida and DOH rules, regulations, and procedures with minimal supervision; takes direction; accepts constructive criticism and responds and implements suggestions for improvement.
• Ability to communicate effectively; take initiative to communicate accurate, up-to-date plans and information to peers and management; express thoughts clearly, both verbally and in writing; listen and understand the views of others.
• Ability to problem solve/creative thinking; develop new insights into situations and apply innovate solutions to make organizational improvements.
• Ability to establish and maintain effective working relationships with others; project a positive image of DOH-Lee.
• Ability to manage a variety of responsibilities in a timely, efficient manner and able to prioritize tasks, plan, organize and coordinate work assignments.

Licensure/registration/certification requirements (If applicable, list the appropriate Florida Statute or federal regulation cite): N/A

Other job-related requirements for this position:

• Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency. Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other

emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.

• Incumbent must possess a valid Florida Driver License and have a motor vehicle to carry out these duties.
• Statement of Financial Interest: Required to file a full financial disclosure with the Florida Commission on Ethics by July 1st of each year.
• This position will abide by all state and federal laws, rules, and DOH policies and procedures.
• This position is classified as sensitive. This individual will perform tasks defined as sensitive and handles confidential information. Background screening is a condition of employment.

Working hours: (A) Daily from 8:00am to 5:00pm (B) Total hours in workweek 40 (C) Explain any variation in work (split shift, rotation, etc.) May be required to work additional hours as needed for emergencies or special projects.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Fort Myers

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.