BUSINESS MANAGER II - SES

Requisition No: 845897

Agency: Department of Health

Working Title: BUSINESS MANAGER II - SES - 64032469

Pay Plan: SES

Position Number: 64032469

Salary: $33,760 - $60,000

Posting Closing Date: 02/05/2025

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Internal job posting

Your Specific Responsibilities:

This is a highly responsible position managing the Financial Section of the Marion County Health Department which has in excess 180 FTE’s and an annual budget in excess of $17 million. This position reports to the Assistant County Health Department Director and oversees the following administrative service areas; Budget Services, Contract Management, General Services, Finance and Accounting, and Purchasing. Supervisors Purchasing services for Citrus County Health Department. This individual will be responsible for all supervisory duties including, but not limited to, hiring and selection, developing performance plans, conducting performance appraisals, planning and directing their work, approving leave, and taking disciplinary action as appropriate.

This position plans, organizes, directs, and coordinates the complex and broad financial functions of the health department. The incumbent will exercise independent judgment in formulating and/or assisting in the formulation of policies and procedures which have impact on fiscal and administrative functions, the preparation and implementation of budgets and all fiscal operations including billing.

Reviews regulatory policy directives and formulates policies and procedures for implementation of such policies that relate to the management of the business operations of the Marion CHD. Investigates and defines problems in operations/management and assist the Assistant County Health Department Director in formulating and implementing resolutions to these problems. Represents the Health Department at official meetings, conferences, and other public activities when requested. Ensures procedural and operating manuals are current. Performs internal audits on all financial programs at the Marion CHD to ensure proper checks and balances exist for internal control.

Oversees all phases of management Finance and Accounting, including Budget and Contract Services.

Assist managers in the development and monitoring of annual budgets by each department/program, works to coordinate the strategic plan with the annual budget, assists in the presentation of the final budget to County and State Officials, designs and /or approves methods of budget control and fund accounting; directs the preparation of periodic financial reports for the County, State and other funders. Ensures that all reports are valid and reflect a true and accurate financial position statement. Interprets financial data, performs financial and trend analysis and prepares recommendations for administrative and operating management personnel.

Responsible for completing annual reports/contracts including: County Core Contract, Internal Control Questionnaire, Medicaid Cost Report, etc.

Keeps current and then formulates and implements new policies and procedures; independently reviews and recommends changes as necessary, directs administrative matters concerning these areas and provides direct supervision of all section heads. Complies with and monitors compliance of the mandatory requirements in Section 215.422, F.S. and Chapter 3A-20 of the Florida Administrative Code (F.A.C.)

Assists in the development of long and short range plans for the health department including projected needs in revenue, budget and facilities and directs implementation and maintenance of a quality assurance system for administrative services.

Monitors the negotiation, preparation and processing of all health department contracts and agreements and oversees the monitoring of contracts for compliance with budget and services negotiated. Serves as a contract manager, contract administrator and contract manager’s supervisor.

Monitors purchasing activities to assure that all items that are to be purchased have proper authorization and are purchased in a timely manner using the Purchasing Guidelines established by DOH using MFMP. Has purchasing card assigned and approves purchasing card charges as a cardholder and as a second level approval for other staff charges.

Ensures all invoices and vouchers are processed in compliance with Section 215.422, F.S. and IOP 56-23, with a focus on ensuring prompt payment.

Under authority delegated from the Administrator, approves the purchase of capital equipment items and those medical and office supplies included in the health department’s operating budget. Oversees the preparation of bid specifications and the establishment of vendor files. Ensures sufficient control and inventory of department assets.

Performs other related work as required.

Required Knowledge, Skills, and Abilities:

• Knowledge of Department of Health Rules and Regulations, Florida Administrative Code, Florida Statutes, and local ordinances applicable to the operation of the MCHD.
• Knowledge of the principles and practices of management and supervision.
• Knowledge of administrative services program areas such as accounting, budgeting, planning, purchasing or personnel.
• Knowledge of financial managemet, understanding of accounting principles, financial reporting, budgeting and financial analysis
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Ability to assess budgetary needs.
• Ability to lead and manage a team, delegate tasks, and foster a collaborative work environment
• Ability to formulate policies and procedures.
• Ability to solve problems and make decisions under pressure with limited information
• Ability to commit to ethical practices and maintain integrity in all financial dealings
• Skilled in the ability to analyze financial data, identify trends, and make data-driven decisions
• Skilled in attention to detail, ensuring accuracy in handling financial records.
• Working knowledge of FLAIR, MFMP/AOD, FIRS, FIS, and HR Health Desk System

Qualifications:

Minimum -

At least 5 years of experience in financial management, accounting, or related area at Department of Health

Proficiency in financial systems used by Department of Health

At least 6 months of supervisory/lead worker experience

Preferred

Bachelor's degree in finance, accounting, business administration, or a related field

More than 6 months of supervisory experience

DOH Contract Manager

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Florida Department of Health in Marion County

1801 SE 32nd Avenue Ocala, FL 34471

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.