CONTRACT ADMINISTRATION ANALYST

Requisition No: 851406

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: CONTRACT ADMINISTRATION ANALYST - 77000639

Pay Plan: Career Service

Position Number: 77000639

Salary: $49,641.02

Posting Closing Date: 04/27/2025

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FLORIDA FISH & WILDLIFE CONSERVATION COMMISSION

OFFICE OF THE EXECUTIVE DIRECTOR/GENERAL SERVICES SECTION

CONTRACT ADMINISTRATION ANALYST

LEON COUNTY / POSITION NUMBER 77000639

Agency: Florida Fish and Wildlife Conservation Commission

Position Title: CONTRACT ADMINISTRATION ANALYST

Division: Finance and Budget Office

Position Number: 77000639

Salary: $49,641.02

Full Time/Part Time: FULL TIME

Hiring Manager: DANA ROSS

Location: Russell Office Park, 1875 Orange Avenue East Tallahassee, Florida 32311

Percent of Travel: 1-25%

Minimum Qualifications:

• Two (2) years of experience in accounting, finance, or other business-related field.
• Answers to qualifying questions must be verifiable within the work and/or educational history.
• Employment in this position is contingent upon a satisfactory criminal history check (fingerprint-based) in accordance with Chapter 435, Florida Statutes.
• Employment is contingent upon successful completion of a background check.

Duties and Responsibilities: The Commission expects its employees to be courteous and respectful while assisting Commission customers and stakeholders, ensuring each encounter is as positive as possible. Employees should promptly resolve questions or problems relating to the Commission, its programs and/or fish and wildlife resources. Employees should seek to gain public support for agency objectives and programs by serving Florida’s citizens in a positive and proactive manner and by listening to what the customer wants and striving to meet their needs. When appropriate, employees will explain the reasons for agency actions or decisions while communicating a consistent FWC point-of-view.

Work at FWC is cross-functional, meaning duties may cross division/office lines. The Commission expects employees to function across FWC’s organizational structure by providing their skills and expertise wherever needed through work on teams or as directed.

This position assists the Purchasing Specialist Supervisor – SES with the daily operations of the Purchasing Section and performs the following duties:

• Contracts: Responsible for assisting with agency contracts, agreements, leases, amendments, modifications and other documents of a contractual nature. This shall include reviewing contracts and agreements for compliance with Florida Statutes, F.A.C., Federal regulations, and agency policies.
• Responsible for serving as the Contract Systems Administrator in the Florida Accountability Contract Tracking System (FACTS) and Contract Administration’s SharePoint.
• Ensure timely execution of contract documents through detailed tracking and monitoring of deadlines and actions.
• Reviews contract deliverables
• Provides assistance in the management of contract budgets for assigned contracts.
• Provides assistance in the development and implementation of monitoring plans to provide a systematic and structured method to evaluate services and products.
• Provides assistance in contract close-out, including the identification, documentation, and distribution of best practices and lessons learned,
• Provides assistance in the development of appropriate documentation within the terms and conditions of the contracts in the event conflicts and/or problems arise, including cases of poor performance or non-compliance with contractual obligations.

Other:

• Attend training and conferences, as necessary.
• Assists in the development of documentation, manuals, or procedures related to the Commission's procurement practices.
• Performs other duties and special projects, as required.

Knowledge, skills, and abilities, including utilization of equipment, required for the position:

• Knowledge of State of Florida purchasing, facility leasing, and contracting rules and regulations, procedures, techniques, and practices

• Knowledge and use of information gathering

• Skills and ability to operate a personal computer using Microsoft Office applications

• Ability to interpret and implement rules, policies, procedures, and directives

• Ability to establish and maintain effective working relationships with others

• Ability to identify and define user tasks and/or conduct short/long term project planning

• Ability to compile and analyze data for administrative decisions

• Ability to organize data into logical format for presentation in reports, documents and other written materials

• Ability to conduct fact-finding research

• Ability to use problem solving techniques

• Ability to understand and apply applicable rules, regulation, policies and procedures relating to operation and management analysis activities.

• Ability to plan, organize and coordinate work assignments

• Ability to communicate effectively

• Ability to establish and maintain effective working relationships with others.

• Ability to organize and maintain records management systems

• Ability to perform basic math

• Ability to use correct spelling, punctuation and grammar

• Ability to operate general office equipment

• Ability to handle telephone calls in a courteous and effective manner

• Ability to be a self-starter

Licensure/registration/certification requirements:

• FCCM, but not required

Statutes Establish or define the work performed:

Article IV, Section 9, Constitution of the State of Florida

379.1025 and 20.331, F.S.

Chapter 68, F.A.C.

Chapters 287, 255, 119, and 120, F.S.

Working Hours:

5 Days, 8:00 A.M. to 5:00 P.M.

Total hours in workweek: 40

General Information:

This position has financial disclosure responsibility in accordance with Section 112.3145, F.S.

The commission expects employees to be courteous and respectful, while assisting Commission customers and stakeholders, ensure each encounter is as positive as possible. Employee should promptly resolve questions or problems related to the commission, it’s programs and/or fish and wildlife resources. Employees should seek to gain public support for agency objectives and programs by serving Florida’s citizens in a positive and proactive manner, and by listening to what the customer wants and striving to meet their needs. When appropriate, employees will explain the reasons for the agency’s actions or decisions while communicating a consistent FWC point-of-view.

Responsible for the following provisions and requirements in section 215.422, Florida Statutes, related to the Department of Financial Services rules and FWC’s invoice processing and warrant distribution procedures.

Work at FWC is cross-functional meaning duties may cross division/office lines. The commission expects employees to function across FWC’s organizational structure by providing their skills and expertise, wherever needed through work on teams or as directed.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.