What are the responsibilities and job description for the CONTRACT AND AGREEMENT MANAGER position at The State of Florida?
Requisition No: 847912
Agency: Department of Transportation
Working Title: CONTRACT AND AGREEMENT MANAGER - 55013508
Pay Plan: SES
Position Number: 55013508
Salary: $66,432.82 - $85,971.89
Posting Closing Date: 03/17/2025
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
JOB POSTING DESCRIPTION
857 / Tolls Data Center
OPEN COMPETITIVE
SELECTED EXEMPT SERVICE
CONTACT PERSON: Shona Buie
CONTACT PHONE NUMBER: 407-264-3360
CONTACT EMAIL ADDRESS: shona.buie@dot.state.fl.us
ANTICIPATED BI-WEEKLY HIRING SALARY: $2,555.11
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
- Health insurance (over 90% employer paid)
- $25,000 life insurance policy (100% employer paid)
- Dental, vision and supplemental insurances
- State of Florida retirement package
- 10 paid holidays a year
- Generous vacation and sick leave
- Career advancement opportunities
- Tuition waiver for public college courses
- Training opportunities
- Employee Assistance Program (EAP)
Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system!
For additional benefit information available to State of Florida employees, go to https://www.mybenefits.myflorida.com/
SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.
POSITION DESCRIPTION: Manage the District’s General Engineering Consultant (GEC) contracts and/or continuing services contracts. Administer the program’s day-to-day activities, including coordinating, initiating, monitoring, and managing a broad spectrum of consultant engineering services on a Turnpike-Wide level. Serve as the primary liaison between general consultants and Department personnel. Responsible for generating scopes, contracts, and task work-orders. Serve as the Department’s primary GEC contract negotiator and mediator.
Maintain a comprehensive database of agreements related to Turnpike projects. Ensure all agreements are properly executed, filed, and tracked for deadlines, obligations, and key milestones. Monitor agreements to ensure adherence to federal, state, and local transportation regulations. Serve as the primary point of contact for coordination of agreement-related issues. Collaborate with legal, finance, project management, and engineering teams to address and resolve agreement-related challenges. Identify potential risks or conflicts within agreements and recommend mitigation strategies.
Review GEC invoices, recommend payments, and rectify errors and discrepancies. Monitor work efforts versus available budget and ensure that resources meet needs and requirements. Ensure appropriate job-cost accounting and funds redistribution are complete and accurate. Encumber funds and verify proper budget categories for task work orders, including seeking proper approvals.
Develop and maintain agreement and contract tracking tools and dashboards to monitor key metrics, such as expiration dates, financial obligations, and deliverables. Generate regular reports summarizing the status and compliance of agreements for leadership review.
Coordinate with Department managers and section heads as the primary developer of quarterly and annual GEC needs. Coordinate with Work Program staff to program the GEC and ensure the full term of the contract is funded. Program new contracts as current contracts expire. Assist in the procurement process for acquiring firms for new contracts.
Act as the liaison between GEC project managers and department project managers to solve problems. Act as the liaison between staff augmentation personnel, department Facilities Management, and Office of Information Technology (OIT) staff to ensure cubicle space, building access, and computer equipment/access are available for GEC staff.
KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of the concepts, terminology, principals, and analytical techniques of transportation planning, design, and Right-of-Way; Knowledge of the standards and practices used by the FDOT; Knowledge of professional services practices and procedures, including authorizations, invoicing, and amendments; Knowledge of job cost accounting; Ability to interpret state and federal laws and regulations; Ability to track schedules; Ability to communicate effectively, both verbally and in writing; Ability to determine work priorities, administer and manage multiple tasks, and meet deadlines; Ability to develop and maintain effective working relationships; Ability to be proactive and work independently, and make decisions; Ability to remain calm and effective under pressure; Skill in Microsoft Office, including Word and Excel.
OTHER JOB RELATED REQUIREMENTS: While on-duty status, the position's incumbent may be required to drive a state owned or leased vehicle to perform the duties of this position. This position is responsible for adhering to the provisions and requirements of Section 215.442, F.S. related State Comptroller's rules and Department of Transportation's invoice processing and warrant distribution procedures.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Salary : $66,433 - $85,972
