CONTRACT SUPPORT SPECIALIST I

Requisition No: 843324

Agency: Department of Transportation

Working Title: CONTRACT SUPPORT SPECIALIST I - 55007428

Pay Plan: Career Service

Position Number: 55007428

Salary: $47,057.15 - $60,897.49

Posting Closing Date: 01/07/2025

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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

409 WEST PALM BEACH CONSTRUCTION

CAREER SERVICE

CONTACT PERSON: Scott Brown

CONTACT EMAIL ADDRESS: scott.brown@dot.state.fl.us

ANTICIPATED BI-WEEKLY HIRING SALARY: $2,188.80 (Includes Competitive Area Differential CAD of $76.00)

SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.

POSITION DESCRIPTION: Performs advanced engineering work by receiving contract documents, supplemental agreements, and unilateral payment packages and checks for accuracy and completeness. Processes these documents by coordinating with the District Legal Department and the District Construction Engineer. Inputs the particulars of each document into the appropriate databases.

Maintains and monitors Encumbrance Status Reports. Coordinates with Work Program and Financial Services Offices for requesting funds authorizations for changes to construction contracts. Verifies such requests conform with parameters established for engineering procedures according to Department standards, Construction Procedures Administration Manual (CPAM) and contract specifications. Inputs and tracks encumbrance requests submitted to the Contract Funds Management System for authorization.

Maintains, updates, and monitors various construction databases for supplemental agreements and time extension codes. Produces reports from these databases. Activates contracts in appropriate databases for use by Resident Offices.

Coordinates the breakdown of Federal Participation/Non-Participation for Work Orders executed on contingency supplemental agreements for the contract time extension documents. Enters coding into the Construction Automated Reporting System (CARS). Maintains CARS by assuring that the federal participation coding is current and accurate.

Receives pay quantities in electronic format from Project Administrators, processes and tracks estimates through Electronic Estimate Disbursement, Financial Services Office, and the Comptroller’s Office of Disbursement. Runs the monthly estimate report.

Provides support in planning task work orders for authorization of assignments on the district-wide consultant contracts.

Issues Notice to Proceed letters to contractors per Florida Department of Transportation (FDOT) specifications.

KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of the concepts, terminology, principles and analytical techniques of contract documents, supplemental agreements, work orders, pay quantities, and department specifications. Knowledge of engineering design, construction, production and/or operations. Skill in using engineering tools, equipment and/or instruments. Ability to analyze and interpret engineering data. Ability to solve problems relating to engineering. Ability to perform technical engineering inspections. Ability to apply engineering quantitative techniques. Ability to plan, organize and coordinate work assignments. Ability to communicate engineering information effectively. Ability to establish and maintain effective working relationships with others. Skilled in the processing of construction related documents and contract administration documents. Ability to instruct construction staff in project administration methods with the contract modification process. Skilled in the use of a personal computer and department used software applications.

OTHER JOB RELATED REQUIREMENTS: This position requires certification in Final Estimates Level I and Level II through the Construction Training Qualification Program (CTQP). Must obtain within six (6) months and maintain thereafter.

MINIMUM QUALIFICATIONS: A high school diploma or its equivalent; 2 years’ experience in a related field can substitute for the high school diploma or equivalency.

AS A CANDIDATE, YOU MAY BE REQUIRED TO PROVIDE DOCUMENTATION (I.E. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, COLLEGE TRANSCRIPTS, ETC.) TO VERIFY MEETING THESE MINIMUM QUALIFICATIONS.

A Competitive Area Differential (CAD) additive in the amount of $1,976.00 will be added to the annual salary.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.