DOS - PUBLIC INFORMATION SPECIALIST

Requisition No: 849802

Agency: Department of State

Working Title: DOS - PUBLIC INFORMATION SPECIALIST - 45000032

Pay Plan: Career Service

Position Number: 45000032

Salary: $35,317.26 annually

Posting Closing Date: 04/16/2025

Total Compensation Estimator Tool

Department of State

Public Information Specialist

Division of Arts and Culture

Bureau of Directors Office

Open Competitive

Minimum Qualifications:

• Four (4) years of direct experience in music, visual arts, dance, theater, arts management, graphic design, arts administration, folk/traditional arts OR communications, graphic design, or public relations. A bachelor's degree from an accredited college or university in the listed fields can substitute for the years of experience.
• Two (2) years of experience with writing, marketing, and verbal communications
• Proficient in multiple social media platforms and Microsoft Office Suite
• Two (2) years of experience managing communication, research, and analysis OR in creating content design for planning and executing meetings, training sessions, and/or events
• Resume and Cover Letter detailing education and related experience

Preferences:

• Master of Arts in an Artistic Discipline (music, visual arts, dance, theater, arts management, graphic design, arts administration, folk/traditional arts) or Master of Fine Arts or Communications
• Experience writing press releases, speeches, and/ or public speaking
• Experience with graphic design
• Experience in administering promotional campaigns
• Experience with extensive research
• Experience in event management
• Experience working with collaborative teams
• Experience with diplomacy, international affairs and consular relationships

Special Note:

Responses to qualifying questions must be clearly supported in your employment history.

Duties and Responsibilities:

This is a full-time position that directly demonstrates exceptional customer service, accountability, adaptability, dependability, initiative and exemplary personal conduct, relationships and all core values of the Division of Arts and Culture (DCA) and the Department of State (DOS). Responsible for coordinating, designing, preparing and executing multi-media public relations and information services, assists with projects of the Office of International Affairs adhering to department policies on behalf of the division and includes the following:

• Works with staff to write, design and distribute division electronic and print publications, annual reports, brochures, e-blasts, news items, press releases and correspondence. Manages and writes for social media (Facebook, Instagram, X and other DOS and DAC approved platforms). Works with appropriate staff to keep web site areas updated.
• Works in collaboration with the division director on the administration and management of division programs, events, meetings and ceremonies. Plans and coordinates public relations, messaging, and outreach; provides support for exhibitions, international affairs and folklife programs. Ensures timely and effective statutory compliance; provides statutory interpretation and technical expertise to the department. Assists in planning, arranging, and executing programs for visiting dignitaries and heads of government, foreign ministers, and other high-level officials.
• Coordinates, conducts, and scripts statewide grant writing, grant management and constituent workshops. Prepares, scripts and produces division e-learning series, including registration, power point, oral presentations, and follow-up. Coordinates and helps conduct grant review training under the direction of the Arts Administrator. Utilizes webinars and teleconferencing as appropriate.
• Conducts research, distributes and prepares data analysis. Provides available data, reports and resources to promote the division’s mission, stakeholders’ interests and the benefits of public funding for the arts.
• Assists with plans, and implementation of all technical/AV aspects of the Florida Artists Hall of Fame induction ceremony. Assists with communication, technical and production aspects of special events, convenings, meetings and projects. Produces events reports and attends communications meetings.
• Cultivates and serves as press contact for division, assisting Department Communications Director on responses to inquiries from the press, constituents and general public about division programs, services and activities. Contributes articles and news items for department initiatives. Drafts speeches and comments for the Secretary of State and others for cultural and international events as needed. Share information internally and externally with staff, stakeholders, public and partners.
• Performs other duties as assigned. Periodic travel is required.

Knowledge/Skills/Abilities:

• Ability to effectively communicate verbally and in writing.
• Excellent organizational and research skills are required, Proficient with Microsoft Office.
• Ability to plan, organize, and coordinate public interest information on division programs, proficient in multiple social media platforms, and adobe graphic design software.
• Familiarity with diplomacy and international affairs, sound and video software, data analysis and ability to coordinate award programs, workshops, and meetings.

CRIMINAL BACKGROUND CHECKS: A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

IMPORTANT NOTICES:

We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce.

Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.