EDUCATION AND TRAINING SPECIALIST- SES (WORKING TITLE: READINESS COORDINATOR)

Requisition No: 848192

Agency: Financial Services

Working Title: EDUCATION AND TRAINING SPECIALIST- SES (WORKING TITLE: READINESS COORDINATOR) - 43005028

Pay Plan: SES

Position Number: 43005028

Salary: $65,000.00 - $80,000.00

Posting Closing Date: 03/18/2025

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*****OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY*****

CLASS TITLE: EDUCATION AND TRAINING SPECIALIST - SES

WORKING TITLE: READINESS COORDINATOR

DIVISION: FINANCIAL SERVICES

BUREAU: FLORIDA PALM PROJECT

CITY: TALLAHASSEE

COUNTY: LEON

SPECIAL NOTES:

In order to be considered for this position, applicant responses to the qualifying questions, and work experience must be clearly defined within your work history, or the application may not be considered for the position.

What is Florida PALM?

The Florida PALM Project (the Project) is replacing the State of Florida’s accounting and cash management systems with a financial management solution (FMS) that will allow the State to organize, define and standardize its financial management processes. This is a multiple year Project. The Department of Financial Services (DFS) is leading this statewide initiative, which impacts stakeholders and users of the State’s financial data including the 34 State agencies.

Who are we?

We are an innovative team of experts specializing in financial operations, business analysis, information technology, project management, change management and stakeholder relations. Working as part of the team at Florida PLAM provides a great opportunity to be part of a mission-driven organization that strongly supports its employees’ professional growth and development through training opportunities and knowledge sharing. You will also be able to see your work directly support the transformation of business processes supporting Florida State government.

To learn more about the Florida PALM Project, visit our website at www.myfloridacfo.com/floridapalm

Requirement:

Eight (8) years of experience in project management, business analysis, communication or administrative experience is required. A bachelor’s degree or higher from an accredited college or university and four (4) years of professional experience (i.e., project management, business analysis, communication or administrative) may substitute for the required professional experience.

Additional requirements:

• Experience with leading or participating in the change management aspect of a project or initiative.
• Experience leading meetings with a variety of stakeholders.
• Experience developing and presenting materials at workshops, conferences, or other events.

Preferences:

• Experience working in an area that requires knowledge and understanding of how the State of Florida manages accounting and cash management needs.
• Experience working with State of Florida accounting systems, such as Florida Accounting and Information Resource (FLAIR) and/or other Florida Financial Management Information System (FFMIS) sub-systems, or Florida PALM
• Experience working on an enterprise-wide project.

• Experience applying project management principles.

This position requires a security background check, including fingerprint as a condition of employment.

Salary Range: $65,000.00 - $80,000.00

Employees of the Department of Financial Services are paid on a monthly pay cycle.

Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

Minimum Qualifications for this position include the following REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES:

• Information Gathering – Knowing how to find information and identifying essential information.
• Information Organization – Finding ways to structure or classify multiple pieces of information.
• Critical Thinking – Using logic and analysis to identify strengths and weaknesses of different approaches.
• Identifying Downstream Consequences – Determining the long-term outcomes of a change in operations.
• Active Learning – Working with new material or information to grasp its implications.
• Systems Evaluation – Looking at many indicators of system performance, taking into account their accuracy.
• Identification of Key Causes – Identifying the things that must be changed to achieve a goal.
• Coordination – Adjusting actions in relation to others’ actions.
• Computer – Knowledge of computer software including applications.
• Communications – Strong presentation, verbal, and written communication skills with the ability to articulate complex ideas in easy-to-understand business terms to management.
• Analytical Skills – Ability to measure and analyze data to spot trends and to find problem areas.

Other KSAs (Incumbent may learn on the job):

• Knowledge of workforce transformation or organizational change management.
• Knowledge of FLAIR and other FFMIS systems

BRIEF DESCRIPTION OF DUTIES:

OBJECTIVE:

As a member of the Readiness Team this position will assist with supporting State agencies and enterprise partners in readiness activities for the implementation of the State’s financial management solution. This position provides assistance and guidance to agencies in preparing for change and implementing a new financial management system.

Brief Description of Duties and Responsibilities:

• Communicating and developing relationships with agency Change Champion Networks (CCN).
• Identifying agency specific challenges and misconceptions and working with the agency and project team members to disposition each challenge and misconception.
• Developing, communicating, monitoring, and tracking tasks in the Readiness Workplan based on needs analysis.
• Conducting regular readiness meetings with agency contacts.
• Facilitating meetings, trainings, workgroups, and workshops as necessary, including regular CCN touchpoints and Town Hall meetings.
• Assisting agencies and enterprise partners in understanding people, process, and technology change impacts.
• Developing and implementing ways to communicate changes and help agencies understand change impacts.
• Developing materials and approaches based on analysis of previous implementation.
• Working collaboratively with project team members, DFS business owners, state agency business owners and other stakeholders to ensure end users are aware of changes in preparation of the solution implementation.
• Analyzing and reviewing processes and procedures and identifying ways to communicate new processes.
• Assisting in the development and execution of materials for assigned system modules to ensure understanding of agency testers.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.