FINANCIAL SERVICES ANALYST

Requisition No: 844972

Agency: Department of Transportation

Working Title: FINANCIAL SERVICES ANALYST - 55000670

Pay Plan: Career Service

Position Number: 55000670

Salary: $45,958.94 - 59,476.27

Posting Closing Date: 01/24/2025

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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

907 / DISBURSEMENT OPERATIONS OFFICE

OPEN COMPETITIVE

CAREER SERVICE

CONTACT PERSON: Daniel Flanagan

CONTACT PHONE NUMBER: (850)414-4393

CONTACT EMAIL ADDRESS: Daniel.Flanagan@dot.state.fl.us

BI-WEEKLY HIRING SALARY: $2,036.64 ($52,952.64 annual)

SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.

POSITION DESCRIPTION: Monitor and analyze daily, weekly and quarterly purchasing card related reports timely and ensure appropriate notifications are made to purchasing card accountholders, approvers and accountants. This includes but is not limited to the monitoring and reporting of outstanding purchasing card transactions, international transaction fees, employee termination reports and financial disclosure reports.

Manages addition of department vendors into the FLAIR Statewide Vendor File, including maintenance and monitoring of vendor add email inbox. Responsible for analyzing add requests to determine if adding records is appropriate or necessary.

Monitor and analyze daily, weekly and quarterly reports related to the Statewide Travel Management System timely and ensure appropriate notifications are made to preparers, travelers, approvers and accountants. This includes but is not limited to the monitoring and reporting of aging reimbursements and the missing delegates report.

Acts as a Travel System Administrator for the Department, which includes maintenance of internal controls (such as system access and authorization levels), and developing/conducting related training.

Performs post-audits of payments processed through the PCard Works system. This includes tasks such as: coordinating and scheduling the audits; performing audit steps to include report analysis, record and related source data examination and tests an operations evaluation to detect inadequate controls and unusual or significant trends; establishing audit files and preparing work papers in sufficient detail to reveal nature and extent of work performed and to substantiate findings and recommendations; and preparing audit report drafts and participating in audit report discussions with responsible personnel.

Acts as backup for the Purchasing Card Program Administrator for the Department for limited functions including establishing new cards, making changes to existing cards and canceling cards, as requested.

KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of and ability to use general office equipment. Knowledge of Microsoft Word and Excel. Knowledge of office procedures and practices. Knowledge of basic filing practices. Knowledge of accounting principles, practices and procedures. Knowledge of an accounts payable system and payment processing. Skilled in auditing. Skilled in organizing records, handling multiple tasks, and handling interruptions. Skilled in performing work that requires a high level of attention to detail. Skilled in good customer service. Ability to organize and file materials. Ability to use a personal computer and email. Ability to sort, distribute and maintain fiscal records. Ability to follow oral and written instructions. Ability to deal with internal and external customers in a prompt, professional and courteous manner. Ability to create and maintain spreadsheets that track and graph data and produce professional quality reports. Ability to work independently and prioritize work assignments to meet deadlines. Ability to communicate effectively orally and in writing.

MINIMUM QUALIFICATIONS: A bachelor’s degree from an accredited college or university plus one year of accounting experience. The required bachelor's degree may be substituted on a year-for-year basis with professional business work experience, in addition to the one year of accounting experience.

As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.