MANAGEMENT ANALYST

Requisition No: 845825

Agency: Department of Transportation

Working Title: MANAGEMENT ANALYST - 55001872

Pay Plan: Career Service

Position Number: 55001872

Salary: $56,754.39 - $69,368.78

Posting Closing Date: 02/14/2025

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

930 / STRATEGIC DEV FINANCIAL & ADMIN SERVICES

CAREER SERVICE

CONTACT PERSON: WAYNE LAMBERT

CONTACT EMAIL ADDRESS: WAYNE.LAMBERT@DOT.STATE.FL.US

ANTICIPATED BI-WEEKLY HIRING SALARY: $2,409.05

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system!

For additional benefit information available to State of Florida employees, go to https://www.mybenefits.myflorida.com/

SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.

In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.

POSITION DESCRIPTION: This position is responsible for coordinating and/or providing the financial and human resource administration for the Modal Development offices, which are comprised of the Aviation Office, Spaceport Office, Public Transit Office, Freight and Rail Office, and Seaport Office. This position is expected to act independently in evaluating the need for and preparing the appropriate documents and tracking mechanisms needed by management for program oversight of these processes.

Stays up to date with the latest changes in rules, procedures, and processes related to budget, procurement, and payments. Analyzes, reviews, and recommends improvements to related procedures and processes. Oversees and handles office purchases utilizing the state purchasing card and My Florida Marketplace. Researches and works with office managers and staff to resolve payment discrepancies. Assists with contract encumbrances, documents, and invoice payments. Ensures proper financial coding is used. Coordinates required approvals in a timely manner. Ensures and monitors timely and accurate payment and availability of budget. Serves as the travel preparer in the department’s travel system. Prepares reports and recommends improvements for fiscal accountability. Assists the modal development managers as needed with budget, procurement, and general process planning. Serves as the financial administrative backup for the other areas in Strategic Development including the Planning Offices, Strategic Development Financial and Administrative Services Team (SD-FAST), and the Assistant Secretary of Strategic Development (ASSD).

Stays up to date with the latest changes in rules, procedures, and processes related to human resources. Analyzes, reviews, and recommends improvements to related procedures and processes. Prepares personnel action requests for Modal Development including, but not limited to, advertisements, position descriptions, appointment packages, and requests for pay action. Ensures timely and accurate processing and submission of personnel actions. Tracks and monitors vacancy status and hiring actions. Generates and maintains current organizational charts for Modal Development. Maintains confidentiality on all human resource issues. Serves as the human resources administrative backup for the other areas in Strategic Development including the Planning Offices, SD-FAST, and the ASSD.

Manages the copier maintenance agreement contract for Modal Development. Manages and archives files in accordance with departmental procedures and General Retention Schedule (GS1-SL). Manages and posts informational documents, including the office map, phone directory, email distribution lists, and financial coding. Assists with SharePoint and website updates. Assists with coordinating meetings, training events, and workshops. Tracks and orders supplies. Receives and directs visitors for Modal Development. Manages incoming mail and packages. Manages the Modal Development /SD-FAST copier-supply room keeping it organized and orderly.

Serves as the property custodian to ensure proper records are documented when equipment is received. Processes the required property management report (PMR) forms when property is transferred and/or surplused in FLAIR within five business days. Generates necessary reports to show discrepancies for any property activity taking place on quarterly intervals. Serves as the property delegate and records management liaison.

KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of the department's policies, procedures, guidelines, and practices relating to purchasing, encumbrances, invoice processing, and contract documents. Knowledge of Human Resources processes. Knowledge of My Florida Marketplace system. Knowledge of the basic principles of personnel administration. Skill in Microsoft (MS) applications include Word, Excel, and PowerPoint. Ability to conduct fact-finding research. Knowledge of the methods of data collection and analysis. Ability to utilize problem solving techniques. Knowledge purchasing card modules in the Florida Accounting Information Resource (FLAIR) system. Ability to perform research and analysis of data. Ability to develop alternative recommendations. Ability to apply problem solving techniques and document workflow and other activities relating to the improvement of management practices. Ability to plan, organize, prioritize and coordinate work assignments. Ability to work both independently and in a team. Ability to exercise proper judgment. Ability to communicate clearly, effectively, and professionally and convey ideas both verbally and in writing.

MINIMUM QUALIFICATIONS: A associates degree from an accredited college or university and two years of professional experience in financial or human resource administration and analysis. Professional experience as described above can substitute on a year-for-year basis for the required college education.

As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.