Requisition No: 847802

Agency: School for the Deaf & Blind

Working Title: MEDICAL OFFICE ASSISTANT - 48008470

Pay Plan: Career Service

Position Number: 48008470

Salary: $34,866.52 - $37,866.52

Posting Closing Date: 03/14/2025

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Florida School for the Deaf and the Blind (FSDB)

Medical Office Assistant (Career Service)

Position Number 48008470

Department: Health Care Center

Who are we?

FSDB is a state public school available at no cost to eligible pre-K and K-12 students who are deaf or hard of hearing, blind/visually impaired or deafblind, including boarding and transportation services. FSDB is nationally recognized for its comprehensive educational services, designed for the unique communication and accessibility needs of students. FSDB also provides educational outreach programs for children ages 0-5 and their families. The FSDB experience provides students with the edge to do more, be more, and achieve more.

How you will make an impact

This incumbent of this position works in the Health Care Center (HCC) under the direction of the Director of Health Care Services to perform administrative support duties.

• Responsible for answering phones to give and receive information, direct calls to appropriate HCC staff or take messages. Welcomes visitors, staff and students, logs student visit into and out of Oracle health management system (HMS), Skyward student management system and the Medical Electronic Health Record (EHR). Establishes a good rapport with students, staff, and visitors. communicates with all FSDB departments and outside agencies to facilitate appointments for assessment, diagnostics, health care treatment and follow up.
• Maintains supply of all chart forms and office supplies. Confirms current consent for treatment. Enters consent form and all physical dates into Oracle, EHR and Skyward student database management systems. Prints encounter sheet, superbill and provides them to nursing staff. Alerts ACU Triage nurse of patient’s readiness for triage assessment, routing, treatment and follow up. Enters and scans data into appropriated systems and ensures EHR is kept updated. Schedules student in student data system for follow-up appointments. Maintains daily schedule for HCC and notifies departments on updated schedules daily. Adjusts daily schedule throughout the day to accommodate “fit in” appointments. Print Medication Administration Reports monthly and distributes to care coordinators, Medicaid, and Administrator. Maintains Biohazardous Waste pick-up contract and documentation.
• Responsible for electronic requisitions, access Oracle HMS for data entry and management, draft memos, send e-mails. Coordinates help requests for technology and database problems. Performs annual inventory of all HCC equipment and supplies. Generates and submits purchase order for acquisition of equipment and supplies per agency and departmental protocols. Monitors stockroom inventory on an ongoing basis throughout the school year. Schedules annual equipment inspection and calibration by outside agency and initiates recommended follow-up. Ensures that files are always available to health care staff. Maintains organization and neatness of file room. Ensures that forms, paperwork, and medical supplies are available in all examination rooms, treatment rooms and TCU. Sorts and distributes incoming mail and faxes daily to staff mailboxes or to sorting bins for forms or medication room. Alerts care coordinators and physicians regarding faxes, reports, physician orders needing review. Addresses and sends outgoing mail. Assists with the preparation, addressing and mailing of mass mailings. Schedules and arranges transportation for patient consultations and off campus health services when necessary.
• Other duties as assigned.

Knowledge, Skills, and Abilities

• Knowledge of telephone, typing, filing and data entry;
• Knowledge of office procedures and practice;
• Knowledge of basic computer software;
• Knowledge of record keeping procedures;
• Skill in using medical instruments or testing instruments;
• Ability to problem solve; Ability to follow instructions;
• Ability to complete forms and reports;
• Ability to communicate effectively;
• Ability to establish and maintain effective working relationship with others;
• Ability to operate general office equipment;
• Ability to complete training and administer skills acquired during CPR and CPI;
• Ability to attain sign language proficiency level in accordance with FSDB O.P.P.1.24;
• Ability to complete training and administer skills acquired during CPR and CPI;

Qualifications

• Three years of secretarial or clerical work experience.
• College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience.
• Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.
• A high school diploma or its equivalent can substitute for one year the required work experience.

Preferred Qualifications

• 4 years of providing administrative support (preferably in a medical setting.)
• 4 years of clerical office work experience in managing, coordinating, arranging meetings, preparing appointments, ordering office supplies, preparing/ updating spreadsheets, and maintaining records (preferably in a medical setting.)
• 4 years of experience working with Microsoft Office Suite (Word, Excel, Outlook, and Teams.)

Sign Language Requirements

Applicants who are selected for hire will be required to attain Intermediate proficiency in sign language within four years of hire.

Please note: The Florida School for the Deaf and the Blind provides education to acquire sign language skills.

Hiring Salary Range 12 month position: $34,866.52 - $37,866.52 annually. This range is inclusive of verified experience and education.

Hours Monday – Friday 7:00am to 3:30pm

Vision

FSDB will prepare each student for a lifetime of success.

Mission

The mission of FSDB is to utilize all available talent, energy, and resources to provide free appropriate public education for eligible sensory impaired students of Florida. As a school of academic excellence, the school shall strive to provide students an opportunity to access education services in caring, safe, unique learning environment to prepare them to be literate, employable, and independent lifelong learners. The school shall provide outreach services that include collaboration with district school boards and shall encourage input from students, staff, parents, and the community. As a diverse organization, the school shall foster respect and understanding for each individual. (Section 1002.36, Florida Statutes)

Values

Integrity & Respect – The FSDB community is a cohesive group that serves with honor, care, kindness and responsibility.

Safety & Security – The FSDB community is committed to the protection and well-being of stakeholders.

Innovation – The FSDB community welcomes change and embraces a continuous improvement mindset to encourage new methods to solve problems and foster creativity and growth.

Trust – The FSDB community is committed to high quality services and accountability through honest, reliable and consistent actions.

Our benefits include:

• Automatic enrollment into the Florida Retirement System.
• Medical insurance coverage is $90 per pay period for family coverage; $25 per pay period for employee only.
• Life insurance $25,000 is provided by the state at no cost to you for all FTE positions. Employees may purchase additional coverage.
• Low-cost supplemental benefit packages that include dental, vision, and much more.
• Professional development opportunities and ability to learn American Sign Language on campus at no cost.
• Tuition waiver program – earn up to 6 credit hours per semester at state universities.
• Biweekly accrual up to four (4) hours of sick leave and annual leave.
• Nine paid holidays and one Personal Holiday each year.

How You Will Grow

FSDB provides staff members with opportunities to grow professionally, enhancing their ability to support students' growth. School- and state-required training and skills development is offered both online and in-person for academic and non-academic staff members.

Condition of employment

Applicants under consideration for employment at the Florida School for the Deaf and the Blind will be required to complete background investigation. Fingerprints will be taken and sent to the Florida Department of Law enforcement and the Federal Bureau of Investigation for a background check of your criminal history record(s) at the state and national level. FSDB is a drugfree workplace.

To apply

Applications accepted through People First only.

An attached resume is not a substitute for the information required on the application. It is the responsibility of all applicants to keep their application current.

All members of the Florida Retirement System are required to contribute 3% of their salary on a pre-tax basis.

To access additional information please log on to https://jobs.myflorida.com/joblist.html and in Keywords enter 48008470

Take this opportunity to make a difference in a student’s life and become part of a great School. Apply today!

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.