OPS ACCOUNTANT IV

Requisition No: 849924

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: OPS ACCOUNTANT IV - 77909281

Pay Plan: Temp

Position Number: 77909281

Salary: $25.00 per hour

Posting Closing Date: 04/13/2025

Total Compensation Estimator Tool

FWC Finance and Budget Office

Accountant IV – OPS Position

$25.00/Hour, 40 hours per week

1875 Orange Avenue E.

Tallahassee, FL

Finance and Budget Office

Accountant IV - OPS 77909281

Tallahassee, Florida – $25.00/Hour, 40 hours per week

Our organization:

The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.

Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment.

Minimum Qualifications:

• Five (5) years of experience in accounting or financial management, two (2) of which must have been experience with processing revenures, expenditures, billing or financial reports or
• Bachelor’s degree in accounting, finance or related field from an accredited college or university and two (2) years of experience with processing revenues, expenditures, billing or financial reports can substitute for the required experience.

Requirements:
Employment in this position is contingent upon a satisfactory criminal history check (fingerprint-based) in accordance with Chapter 435, Florida Statutes.

Ability to work Monday through Friday, between 8:00am and 5:00pm, up to 40 hours a week. Not eligible for Telework.

Responses to qualifying questions should be verifiable by skills and/or experience stated on the profile application/resume. Information should be provided regarding any gaps in employment.

Position Overview and Responsibilities:

PROCESS INVOICES FOR PAYMENT:

Process encumbered and unencumbered disbursements such as contractual invoices, telephone, electronic, water, cellular telephone, miscellaneous invoices, etc. in accordance with s. 215.422, F.S., Ch. 691-40, F.A.C., the DFS Reference Guide for State Expenditures, and Commission policies and procedures

Screen invoices for items requiring immediate payments; verify identification numbers and accounting codes; ensure special approvals/justifications are present.

Enter disbursements into FLAIR.

Prepare and complete daily voucher process

Ensure reimbursement vouchers contain all required documentation.

Develop and maintain a thorough knowledge of Florida Statutes, Department of Financial Services rules and internal procedures which pertain to auditing and payment of invoices.

FUND/ENCUMBRANCE AUDITING:

Review and maintain encumbrances for contract payments.

Monitor encumbrance amount for any adjustments needed.

Correspond with Financial Management section to process the adjustments.

Correspond with the contract managers regarding billed services and the deliverables as stated on the contract summary form.

Work in conjunction with the staff in general services as new contracts are established.

PROCESS CORRECTING ENTRIES/EXPENDITURE MOVES:

Accurately processes expenditure corrections as required to correct voucher errors using transactions 51, 58 and 96.

Serve as a backup for expenditure moves as needed during periods of backlog.

PERFORM FOLLOW-UP AND RESEARCH:

Review, correct and/or return items for processing.

Maintain records and initiate follow-up for returned items.

Research internal and external inquires and follow up with email or telephone call within 1 business day.

Elevate issues to the supervisor that cannot be resolved promptly within 2 business days.

Prepares written correspondence to vendors and staff documenting disbursement related issues.

Monitors payments for compliance to the Prompt Payment Law.

Performs other related duties as appropriate or as assigned by supervisor or management.

Knowledge, Skills and Abilities:
Knowledge in using Microsoft Office Word, Excel, Outlook and Adobe Pro
Possess good customer service, telephone and clerical skills
Knowledge of Chapter 215.422, F.S. – The Prompt Payment Law

Ability to prepare and maintain a variety of accounting records.

Ability to analyze, research, report and interpret accounting data.

Ability to understand and apply the appropriate rules, regulations, policies, and procedures relating to an accounting program.

Ability to work independently, and to solve problems and make decisions.

Ability to handle detailed work activities and assignments within a complex automated accounting system.

Ability to work independently
Ability to act on changing priorities and responsibilities

Ability to organize and file documents

Why should I apply?

The Benefits of Working for the State of Florida:
*Eligible OPS positions and qualifying applicants may enjoy top-tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions. .

Health Premiums $25.00- Single / $90.00- Family Biweekly

Low Cost $25,000 Life Insurance

OPS FICA Alternative Retirement Plan

On the Job Trainings

Family and Medical Leave Act (FMLA)

For a more complete list of benefits, visit https://www.mybenefits.myflorida.com/.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.