What are the responsibilities and job description for the OPS ADMINISTRATIVE ASSIST I position at The State of Florida?
Requisition No: 847519
Agency: Environmental Protection
Working Title: OPS ADMINISTRATIVE ASSIST I - 37980010
Pay Plan: Seasonal
Position Number: 37980010
Salary: $16.50/hr
Posting Closing Date: 03/23/2025
Total Compensation Estimator Tool
Administrative Assistant - OPS
State of Florida
Department of Environmental Protection, Northwest District
Our Organization and Mission:
The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to create strong community partnerships, safeguard Florida’s natural resources and enhance its ecosystem.
The Work You Will Do:
This position is within the Office of Business Planning, and often serves as the first point of contact for incoming guests and visitors and will provide assistance to stakeholders by responding to questions, providing general information, answering the main phone line, managing electronic calendars and performing general clerical duties such as data entry, and mail processing.
The Difference You Will Make:
Your role as an Administrative Assistant is critical to fulfilling our district’s mission of creating strong community partnerships and safeguarding Florida’s natural resources.
How You Will Grow:
DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.
Where You Will Work:
The Northwest District is located along the Gulf Coast. We proudly serve 16 counties in the Florida panhandle including Bay, Calhoun, Escambia, Franklin, Gadsden, Gulf, Holmes, Jackson, Jefferson, Leon, Liberty, Okaloosa, Santa Rosa, Wakulla, Walton and Washington. This district has three offices located in Pensacola, Panama City and Tallahassee. This position is located at the Tallahassee branch office at 3900 Commonwealth Blvd., Tallahassee, FL. 32303.
Benefits of Working for the State
- Working for the State of Florida is more than a paycheck. The State’s benefits package for eligible OPS employees includes:
- Participation in state group insurance (must meet eligibility requirements*). For more details consult with People First at 877-562-7287 or go to: https://www.mybenefits.myflorida.com/health/eligibility_and_enrollment/ops_employees
- Participation in the Florida Deferred Compensation Plan (457b). For additional details and online enrollment visit MyFloridaDeferredComp.com
- State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan). For more information, please click Social Security Alternative Plan and read OPS Social Security Alternative Plan;
- Flexible Spending Accounts;
For a more benefits information, visit www.mybenefits.myflorida.com.
Position Specifics
- Position Type - Other Personnel Services (OPS)
- Pay - $16.50/hr
- Weekly Hours - 20 hours a week
- Biweekly Payroll
Your Specific Responsibilities:
- Completion of administrative assignments in support of the District’s regulatory programs as needed or requested.
- Document Management.
- Completes data entry into Oculus and various databases as required.
- Conducts Oculus Quality Assurance as time permits.
- Document Processing, Incoming/Outgoing mail processing.
- Attendance at program and team meetings, and any other duties as assigned or requested.
- Performs related administrative duties as required.
- Assist with NWD’s FLEET management.
- Assist with new hire office preparation.
- Assist with ordering of office supplies.
- Prepares program communication.
- Assists Business Planning Administrator and Branch Office Administrator with coordinating and scheduling as needed.
- Provide assistance to the Administrative Resource Team (ART). This includes utilization of the NWD_EPost email address and related common drives.
- Serves as the branch office central point of contact for the public and staff.
- Enters caller requests, complaints, and concerns into Inquiry/Complaint Tracker for staff follow-up.
- Assists callers with general questions and provides requested information and/or provides alternate contact sources.
- Greets and directs visitors to appropriate staff members.
- Prepares identification badges for all visitors and staff.
- Assists with maintaining Standard Operating Procedures (SOP’s) for welcome desk duties.
- Other duties as required.
Knowledge, skills and abilities, including utilization of equipment, required for the position:
- Ability to serve the public, DEP’s stakeholders and each other in a courteous and timely manner.
- Ability to communicate effectively and professionally, both verbally and in writing.
- Ability to maintain effective and productive working relationships with others.
- Skill in dealing with conflicts, confrontations, and disagreements in a positive manner.
- Ability to effectively prepare, prioritize, and organize work, meetings, and projects to meet deadlines and quality expectations.
- Ability to effectively solve problems and make competent decisions.
- Ability to demonstrate personal integrity, responsibility, and accountability.
- Skill and proficiency in computer operations and programs such as MS Word, Excel, PowerPoint, Access, SharePoint and Outlook.
Minimum Qualifications
- Valid Driver's License.
- Associate degree or certificate with a related focus OR 2 years of administrative and/or customer service experience.
For questions regarding this position please contact: Brandy M. Smith, Office of Business Planning Program Administrator at Brandy.Smith@FloridaDEP.gov
DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:
HR_Recruitment@dep.state.fl.us
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
Salary : $17
