OPS ADMINISTRATIVE ASSISTANT II

Requisition No: 845338

Agency: Department of Health

Working Title: OPS ADMINISTRATIVE ASSISTANT II - 64929050

Pay Plan: Temp

Position Number: 64929050

Salary: $20 - $25 per hour

Posting Closing Date: 02/01/2025

Total Compensation Estimator Tool

DEPARTMENT OF HEALTH – HILLSBOROUGH COUNTY

COMMUNITY HEALTH DIVISION

OPS ADMINISTRATIVE ASSISTANT II

4704B W MONTGOMERY AVE, TAMPA, FL

Thank you for your interest in career opportunities with the Florida Department of Health in Hillsborough County. If you are looking to establish a successful career in Public Health, you have come to the right place. Many of our innovative and successful health programs are recognized throughout Florida. We hope you decide to join our team! Applicants will be contacted directly if selected for an interview.

Join an amazing company culture that values employee growth and development at the Florida Department of Health. Professional development is highly encouraged and supported within our organization through opportunities for mentorships and educational and skills training. From the moment you are hired, you can begin to grow as a professional and a leader, through strategic planning, internal committees, and project engagement. There are also many opportunities for continuing education at no cost to the employee. If you are looking to further your education through a college degree, the Florida Department of Health can help with our tuition reimbursement program. We offer an inspiring and encouraging atmosphere to support you while you work with us.

The Florida Department of Health (DOH) is responsible for the health and safety of all citizens and visitors to the state. As a public health agency, the Florida Department of Health must monitor the health status of Floridians, diagnose, and investigate health problems, and mobilize local communities to address health-related issues. The Florida Department of Health develops policies and plans that support health goals, enforce laws and regulations that protect the health of all residents and visitors, and link people to needed health care services. The Florida Department of Health also provides specialized assistance to pregnant women, infants, and children with special health care needs, regulates health care practitioners, and provides medical disability determinations.

OPS ADMINISTRATIVE ASSISTANT II:

The position serves as the administrative assistant for the Office of Minority Health (OMH). The incumbent in this position will work with OMH staff, especially the Tobacco Prevention & Control Program team, to complete purchasing and other administrative duties.

Your Specific Responsibilities:

• Manage the Tobacco Prevention & Control Program’s purchasing activities and support other Office of Minority Health programs’ purchasing activities as directed.
• Act as a backup for the Community Health Division’s purchaser/Administrative Assistant II.
• Provide administrative support for the Tobacco Prevention & Control Program and other Office of Minority Health programs. Tasks include, but are not limited to, answering phone calls, processing program mail, coordinating meetings, manage office supplies inventory, etc.
• Provide input and summary for budget changes and assist with completing required tobacco program reporting.
• Completes cross-training and provides support to other tobacco prevention policy areas as assigned by the supervisor.
• Attend staff meetings and trainings as required.

Required Knowledge, Skills, and Abilities:

• Ability to operate commonly used office equipment such as computers, printers, label maker, paper shredder, plotter for making posters.
• Ability to use Microsoft Office products (Outlook, Excel, Word, PowerPoint).
• Knowledge of the principles and techniques of effective communication.
• Knowledge of FDOH purchasing policies, rules, and regulations.
• Knowledge of office procedures and practices.
• Knowledge of the methods of data collection.
• Skill in organization and coordination of multiprogram office operation.
• Skill with interpersonal communications to work effectively with diverse community partners and work environment.
• Skill in applying general rules, policies, and procedures to specific work situations.
• Ability preparing written reports.
• Ability to establish and maintain effective working relationships with others.
• Ability to understand and apply applicable office and agency rules, regulations, policies, and procedures. Ability to deal with the public in a tactful and courteous manner.
• Ability to work independently.
• Ability to utilize problems-solving techniques.
• Ability to plan, organize and coordinate work assignments.

Qualifications:

Minimum –

• You must not use any tobacco or electronic nicotine devices (ENDS) to work in this position.
• Willing to work outside of normal work hours to provide occasional services and attend meetings/events.
• Have reliable transportation to use for work related purposes and a valid driver’s license.
• At least 1 year of related job experience (administrative tasks)
• At least 1 year of experience using IT applications, including Microsoft Work, Teams, Outlook, Excel, PowerPoint

Preferred –

• At least 1 year of experience in tobacco control or prevention
• At least 1 year of experience with Florida Department of Health's purchasing policies, rules, and regulations.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

Innovation: We search for creative solutions and manage resources wisely.

Collaboration: We use teamwork to achieve common goals & solve problems.

Accountability: We perform with integrity & respect.

Responsiveness: We achieve our mission by serving our customers & engaging our partners.

Excellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Floyd Kelton Building – 4704B W Montgomery Ave, Tampa, FL 33616

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. As an OPS employee, the benefits below are available:

State of Florida 401(a) FICA Alternative Plan (mandatory) - 7.5% mandatory contribution required.

Health insurance for individual or family coverage - State pays 80% of premium. Participation in state group insurance (upon meeting eligibility requirements. Consult with People First and/or the serving HR office)

Life insurance available - employee pays premiums.

Workers’ Compensation (mandatory, if needed)

Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)

Deferred Compensation (voluntary)

Employee Assistance Program (voluntary)

Additional supplemental insurance available such as dental, disability, etc.

Tax Deferred Child Care Reimbursement Account available

For a State of Florida Total Compensation Estimator visit State of Florida Total Compensation Estimator (myflorida.com)

Additional benefits information can be found under the employment section of: http://hillsborough.floridahealth.gov/about-us/careers.html

And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for promotion in the future unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans, and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

If there are any problems applying online, please call People First Staffing Administration: (877) 562-7287.

Service Center hours are Monday through Friday, 8:00 a.m. to 6:00 p.m., ET. TTY users, call (866) 221-0268.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.