What are the responsibilities and job description for the OPS Administrative Assistant position at The State of Florida?
Requisition No: 847759
Agency: Florida Fish and Wildlife Conservation Commission
Working Title: OPS Administrative Assistant - 77902380
Pay Plan: Temp
Position Number: 77902380
Salary: $20.00/hour
Posting Closing Date: 03/16/2025
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FWC Finance and Budget Office
Administrative Assistant II – OPS Position
$20.00/Hour, up to 40 hours per week
1875 Orange Avenue E.
Tallahassee, FL
Finance and Budget Office
Administrative Assistant II - OPS 77902380
Tallahassee, Florida – $20.00/Hour, up to 40 per week
Our organization:
The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.
Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people.
Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment.
Minimum Qualifications:
Two (2) years employment experience working in a professional office environment performing administrative or clerical functions.
Computer proficiency to include Microsoft Office Word, Excel and Outlook.
Preferred Qualifications: Preference will be given to candidates with the following qualifications:
One or more years of working in the State of Florida’s People First system
One or more years of experience working with My Florida MarketPlace (MFMP)
Requirements:
Employment in this position is contingent upon a satisfactory criminal history check (fingerprint-based) in accordance with Chapter 435, Florida Statutes.
Ability to work Monday through Friday, between 8:00am and 5:00pm, up to 40 hours a week. Not eligible for Telework.
Responses to qualifying questions should be verifiable by skills and/or experience stated on the profile application/resume. Information should be provided regarding any gaps in employment.
Position Overview and Responsibilities:
The Finance and Budget Office (FBO) is seeking a self-motivated individual to serve as an administrative assistant performing personnel, purchasing, and other major office functions. This executive level support position reports directly to FWC’s Chief Financial Officer (CFO) and is pivotal in providing support required for the daily operations of FBO, which includes the following sections: Budget, Accounting Services, Grants, and Revenue.
Duties include but not limited to:
- Works independently assisting FBO leadership with the coordination of administrative tasks and/or assignments
- Assists FBO Human Resources Liaison with management of People First advertising, hiring, onboarding, and departure of employees
- Responsible for maintaining and ordering office supplies
- Responsible all FBO purchases using My Florida MarketPlace (MFMP) and Works
- Assists FBO staff with meeting preparation, such as room preparation, printing schedules, agendas, documents, etc.
- Attends and takes meeting minutes for FBO meetings
- Serves as a Preparer in the Statewide Travel Management System (STMS) and coordinates travel, as needed, for FBO staff
- Provides support during Legislative Committee weeks and Session
- Assists with upkeep of FBO SharePoint sites
- Ensures files and documentation are complete, accurate, and confidentially maintained
- Assists with coordinating team building activities and office events
- Performs other duties as assigned
Knowledge, Skills and Abilities:
Knowledge in using Microsoft Office Word, Excel, Outlook and Adobe Pro
Possess good customer service, telephone and clerical skills
Knowledge of general office etiquette and office management
Ability to communicate effectively both orally and in writing
Ability to work independently
Ability and desire to work in an extremely fast-paced, team environment
Ability to multi-task, prioritize and meet deadlines
Ability to act on changing priorities and responsibilities
Ability to organize and file documents
Ability to establish and maintain effective working relationships with others
Ability to work in a confidential environment
Possess strong organizational skills and high attention to detail
Why should I apply?
The Benefits of Working for the State of Florida:
*Eligible OPS positions and qualifying applicants may enjoy top-tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions. .
Health Premiums $25.00- Single / $90.00- Family Biweekly
Low Cost $25,000 Life Insurance
OPS FICA Alternative Retirement Plan
On the Job Trainings
Family and Medical Leave Act (FMLA)
For a more complete list of benefits, visit https://www.mybenefits.myflorida.com/.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Salary : $20
