PROGRAM SPECIALIST IV-DOE

Requisition No: 845298

Agency: Department of Education

Working Title: PROGRAM SPECIALIST IV-DOE - 48003741

Pay Plan: Career Service

Position Number: 48003741

Salary: $49,584.67-$53,000.00

Posting Closing Date: 02/10/2025

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Florida Department of Education

Commission for Independent Education

Location: Tallahassee Turlington Building

Program Specialist IV

Position Number: 48003741

Salary Range: $49,584.67-$53,000.00

CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY.

***ANTICIPATED VACANCY***

“The Commission for Independent Education has statutory responsibilities in matters relating to nonpublic, postsecondary, educational institutions. In keeping with the Florida Department of Education's goal of producing a seamless educational system, some of these functions include consumer protection, program improvement, institutional policies and administration, data management, and the licensure of independent schools, colleges and universities.”

Commission for Independent Education Webpage

Office Contact

Shun Brooks, 850-245-3200

Brandon Eldridge, 850-245-3200

Job Description

The Program Specialist IV-DOE must have knowledge of the technical aspects of Florida Statutes and F.A.C. Rules as they apply to the licensing of proprietary, vocational, technical, trade and business schools, and independent colleges and universities. The responsibilities of this position are consultative in nature and require that the individual function independently.

The employee must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions.

The employee must possess a strong working knowledge of statutes and rules relating to Commission for Independent Education.

The employee must interact courteously with others.

The employee’s performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit.

The employee must be flexible and be able to adapt to regular changes in policies and rules relating to institutional compliance.

The employee must maintain an organized work environment conducive to locating information and providing responses to institutions and management in a timely manner.

Attendance is an essential function of this position.

Duties and Responsibilities
(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions: The employee is responsible for executing the following functions:

• Respond to all telephone and electronic communication from institutions in a timely manner.
• Consult with prospective applicant schools, colleges and universities to implicitly explain policies, procedures and requirements for licensure.
• Review all incoming applications for licensure or modification of licensure to determine compliance with rule and statute.
• Review all submitted documentation in response to clerked orders to determine compliance.
• Effectively communicate deficiencies in a submitted application within 30 days of receipt, and suggest a corrective course of action, as appropriate.
• Review and evaluate school applications, both new and renewal. Provide technical assistance to applicant schools, colleges and universities in areas identified as deficient in the preparation of the license application, Commission action on recommendations and other relevant subjects.
• Determine if each institution is in compliance with Chapter 1005, Florida Statute, and Rule 6E 2.004, Florida Administrative Code (Standards and Procedures for Licensure). Correspond with institutions regarding the data needed, the deficiencies perceived, the Commission action on all recommendations, and on other relevant subjects.
• Analyze data collected and prepare a comprehensive summary.
• Respond to requests from other state agencies and the general public in a timely manner.
• Identify schools, colleges and universities that require on-site visitations.

• Attend bimonthly Commission Meetings, as needed, prepared to answer questions relating to institutions.
• Plan and conduct periodic on-site visitations of licensed educational operations.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities

Knowledge of laws, rules, policies and procedures relating to educational programs.

Knowledge of the techniques for planning, implementing or evaluating educational programs.

Knowledge of financial accountability for fiscal soundness for school management, accounting/reporting, budgeting and other financial matters for all institutions.

Ability to understand and apply applicable rules, regulations, policies and procedures.

Ability to plan, organize, and coordinate work assignments.

Ability to communicate effectively verbally or in writing.

Ability to follow written or oral instructions.

Ability to develop, plan, organize and coordinate work assignments using good time-management skills.

Ability to conduct needs assessments, analyze and interpret resulting data.

Ability to establish and maintain effective working relationships with others.

Ability to undertake complex and confidential assignments.

Ability to deal effectively with a variety of people.

Skill in operating personal computer software: word processing and relational databases.

Skill in typing with accuracy using a typewriter or a personal computer.

Skill in using a calculator.

Licensure/registration/certification requirements (If applicable, list the appropriate Florida Statute or federal regulation cite):

Other job-related requirements for this position: Travel is required.

Working hours: (A) Daily from 8:00 am to 5:00 pm (B) Total hours in workweek 40 (C) Explain any variation in work (split shift, rotation, etc.)

MINIMUM QUALIFICATIONS

Bachelor’s degree from an accredited college or university with a major in accounting, finance, or a related business field is preferred. An accounting degree is preferable.

Three (3) or more years of experience applying accounting and auditing principles, theories, and concepts is preferred.

APPLICATION INFORMATION & REQUIREMENTS

• Work History (entered with the most recent/current listed first):
  • Any and all State of Florida jobs
  • Any and all Florida University jobs
  • All periods of employment from high school graduation
  • Periods of unemployment
  • Gaps 3 months or more*
  • Education
  • Volunteer Experience
• Include supervisor names and phone numbers including current place of employment.
• • Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will convert to your official application.

• If claiming Veteran’s Preference, candidate MUST attach supporting documentation (DD214).
• If claiming Right to First Interview, candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.
• All documentation is due by the close of the vacancy announcement.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

LEAVE INFORMATION: (CS)

• • Annual Leave - All full-time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month. Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.
  • Sick Leave -. Career Service employees earn 8.667 hours of sick leave credits per month

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

SPECIAL REQUIREMENTS:

Selective Services System (SSS)

Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the Selective Service website.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.