PUBLIC DEFENDER'S OFFICE, 1ST CIRCUIT- LEGAL ASSISTANT I

Requisition No: 851248

Agency: Justice Administrative Commission

Working Title: PUBLIC DEFENDER'S OFFICE, 1ST CIRCUIT- LEGAL ASSISTANT I - 21013377

Pay Plan: Public Defndrs JAC

Position Number: 21013377

Salary: $34,000.00

Posting Closing Date: 06/30/2025

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Agency: Office of the Public Defender, First Circuit

How to Apply: Use People First on-line system

Public Defender's Office-Crestview, FL (Okaloosa County)

Legal Assistant / Secretary Position

Salary: $34,000 annually

DESCRIPTION:

This is complex and confidential legal secretarial work. This position involves complex and diversified tasks providing legal secretarial support to two to three division assistant public defender attorneys. This position will be responsible for a variety of secretarial duties including (but not necessarily limited to): clerical tasks (create, maintain files, calendars and appointment scheduling); liaison for case-related complaints, typing/word processing; extensive telephone communication with clients, witnesses, the public, law enforcement and coordinating depositions/statements, and other related tasks as assigned. Duties also include data input and preparing the appropriate court documents. This position has ultimate clerical responsibility for all assigned to the division.

MINIMUM TRAINING AND EXPERIENCE:

A high school diploma or equivalency and two (2) years of secretarial experience or an equivalent combination of both can be substituted for required experience.

The successful applicant should have at least two (2) years' legal secretarial experience, outstanding clerical skills, excellent communication skills, and working knowledge of law office procedures, case tracking program, legal terminology, and local rules of court. The successful candidate will be a highly motivated, organized individual of proven integrity, who can handle confidential matters with the utmost discretion; a self-starter who accepts challenges, works well under pressure, and requires minimal supervision after training. Candidate must be able to work well under time constraints. Candidate must be able to work Monday - Friday, 8 am - 5 pm and may be required to work later hours if needed. The applicant must have an excellent attendance record.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The key physical requirements of this position include sitting, walking, standing, and able to lift up to 25 pounds.

Resumes and applications must show complete dates and addresses of all employments and must include: skills and abilities, including approximate keyboarding/typing speed (correct words/minute) and specific software knowledge. Applicants must pass a background check.

How to Apply:

Please submit a cover letter, resume, and the on-line application through People First.

Employer has a "harassment-free" workplace policy requiring honesty, confidentiality and professional conduct. All employees must uphold confidentiality requirements of all host software programs. Employees must also practice safe workplace procedures, and follow policies and procedures.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at 1-844-377-1888 on how your current benefits may be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.