Important Recruitment Information for this vacancy: Req.#215332

Agency Information:

About the Position: Accountant III, Req.#215332

Compensation: $56,118.40 to $64,937.60/Annual ($26.98 to $31.22/Hr.)*

• Offered salary will be determined by education, experience, or qualifications. Though this position is unclassified, pay is equivalent to classified Pay Grade 32, Steps 6-12. Contact Recruitment Coordinator for further details.

Employment Benefits

Comprehensive medical, mental, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the STAR Program

Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Position Summary:

Incumbent will directly supervise two Accountant I positions located at Central Office. Primary duties of first Accountant I position process vouchers for KDOC Central Office. The other Accountant I position primarily processes Travel & Expenses for KDOC Central Office. Incumbent is responsible for training of staff supervised, which includes training on general accounting best practices, KDOC Internal Management Policies and Procedures, and all Department of Administration fiscal policies and directives which pertain to expenditures processed through SMART.

Job Responsibilities may include but are not limited to the following:

Manages the Accounts Payable section in the performance of its duties. Trains and supervises two Accountant I positions that enter AP vouchers in SMART for Central Office, as well as process/approve travel and expenses in SMART.

Approves accounts payable (AP) vouchers, including interfunds, in SMART for KDOC Central Office. Audits vouchers for appropriate coding and proper authorizations to ensure compliance with programs, laws, regulations, policies, and procedures. Ensures payments are processed with the correct information and address for payment to suppliers. Assists central office staff in the resolution of difficult accounting problems associated with AP vouchers. Provides technical assistance and training to correctional facilities regarding accounting and fiscal procedures, as needed. Runs and reviews various AP and general ledger reports and processes (using SMART and other KDOC and State systems) prior to month end, to identify errors and error trends in the system. Identifies and resolves AP vouchers with an error status, matching exceptions, or budget errors to allow vouchers to continue through the cycle to reach paid status. Ensures payment data entered via the AP process is accurate for historical expenditure data in SMART and analysis by senior management for year-to-date budget status and formulation. Manages the Central Office travel program and Accountant I in the performance of travel management duties. Participates in the development of policies and procedures related to travel to ensure that operation and activities of the Fiscal Services section are in compliance with established accounting principles and objectives, state law, and policies and procedures developed by the Office of Accounts and Reports. Provides technical guidance and training regarding entering travel authorizations and expense reports into SMART. Provides recommendations and process improvement solutions to the Fiscal Officer for all Accounts Payable responsibilities. Coordinates across Fiscal Services, Central Office, and correctional facility staffs to implement organizational efficiencies in accounting procedures.

Manages the Juvenile Offender Trust Fund account.

Responsible for ensuring that all money held in trust for juvenile offenders is tracked and utilized by KDOC in accordance with the Social Security Administration rules and regulations. Posts transactions to subsidiary ledger deposits and payments made on behalf of youth in the custody of KDOC. Ensures cost of care expenses are paid from the Trust Fund for youth receiving benefits prior to utilizing state resources. Responsible for liaison work involving Social Security offices and case management agencies, including researching and resolving payment and non-payment processing issues. Audits all Juvenile Trust Fund transactions. Audits invoices from providers for appropriate cost coding and youth information using KDOC systems as well as validating provider billing rates, placement and service billing codes, multiple state and federal funding sources, and program cost accounts. Applies knowledge of programs and laws, regulations, policies, procedures, and other business rules in determining appropriateness of payment. Resolves discrepancies by referencing the payment handbook and coordination with local case managers and providers. Researches and resolves all problems and issues associated with the Juvenile Trust Fund. Provides reports and obtains information on provider payments to the Fiscal Officer as needed.

Responsible for KDOC asset management records. Supervises the semi-annual and annual physical inventory of capital assets and KDOC identified assets assigned to the Central Office Fiscal Services section. Establishes processes to ensure recording of vouchers paid are input into the Asset Management Module in SMART.

Responsible for KDOC Accounts Receivable (A/R) process. Including but not limited to, approving deposits and A/R interfunds. Ensures accurate coding and tracking of funds received by KDOC.

Performs miscellaneous duties as required.

*** Must be capable of performing Essential Physical Functions (See attachment to Position Description).

*** Regular and predictable attendance is an essential function of this position.

Qualifications

Minimum Qualifications:

Three years of experience in professional accounting/auditing work. Education may be substituted for experience as determined relevant by the agency.

Substitution: Bachelor's/Advanced Degree in Accounting.

Preferred Qualifications:

Ability to establish and maintain effective working relationships with representatives of other agencies and departments.

Advanced experience with, and training in, Microsoft Excel. Training must be documented by training certificates. Basic experience with Microsoft Word, PowerPoint, and Access.

Ability to analyze and interpret financial information and to take the appropriate corrective action.

Experience and ability to detect and reconcile discrepancies in financial records.

Bachelor's/Advanced Degree in Accounting.

Experience with generally accepted accounting principles (GAAP), practices, and standards.

Knowledge of budget and procurement practices and procedures.

Experience with general ledgers and cash reconciliation.

Experience with the Statewide Management, Accounting and Reporting Tool (SMART).

Excellent verbal and written communication skills.

Recruiter Contact Information

Job Application Process

First Sign in or register as a New User.

Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.

Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.

Start your draft job application, upload other required documents, and Submit when it is complete.

Manage your draft and submitted applications on the Careers> My Job Applications page.

Check your email and My Job Notifications for written communications from the Recruiter.

Email – sent to the Preferred email on the My Contact Information page

Notifications – view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"

Required Documents for this Application to be Complete

• Tax Clearance Certificate
• College Transcripts (if applicable)
• DD214 (if you are claiming Veteran’s Preference)

• Cover Letter
• Resume