Administrative Assistant

Important Recruitment Information for this vacancy:

• Job Posting Closes: February 19th, 2025
• Required documents uploaded by : February 19th, 2025

El Dorado Correctional Facility

1737 SE US Hwy 54

El Dorado, KS 67042

About the Position:

• Who can apply: External
• Classified/Unclassified Service: Classified/Unclassified
• Full/Part-time: Full-Time
• Regular/Temporary: Regular
• Work Schedule: Monday-Friday
• Eligible to Receive Benefits: Yes
• Veterans’ Preference Eligible: Yes

Compensation:

• Annual Salary Range Starts at: $31,262.40
• Hourly Pay Range Starts at: $15.03

Employment Benefits:

• Comprehensive medical, mental, dental, vision, and additional coverage
• Sick & Vacation leave
• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
• Paid State Holidays
• Employee discounts with the STAR Program
• Retirement and deferred compensation programs

Position Summary & Responsibilities:

Position Summary:

Performs office support duties of a clerical nature usually involving several steps and analysis of the data to identify the procedures to be completed. Decisions are made based on well-defined rules, regulations, methods and procedures with little deviation although they may have limited interpretation when applying procedural guidelines. Some of the duties may include but are not limited to: provide basic, factual information; scan, image, proof and finalize correspondence and reports; compile and enter data; retrieve data from records or from an informational database; answer, screen and route telephone calls; sort and purge office records; basic typing and keyboarding; process offender visiting applications; open and inspect incoming non-legal offender mail; process outgoing mail; sort and distribute incoming staff mail.

Qualifications:

Education

• High School Diploma or GED

Licensing & Certification

• Valid Driver’s License

Minimum Qualifications

• Six months of documented full-time experience in general office, clerical or administrative work. Education may be substituted for experience as determined relevant by the agency

Preferred Qualifications

• One year of full-time, paid work experience in administrative support work
• Ability to understand and follow verbal and written instructions; read and comprehend written materials
• Proficient in Microsoft Office Suite
• Knowledge of correct formatting of letters, memos, etc.
• Knowledge of correct grammar, punctuation and composition rules.
• Experience which reflects the ability to exercise initiative, independent judgement, and discretion in the performance of duties.

Post-Offer, Pre-employment Requirements

• Applicants will be subject to background check and criminal history investigation; must pass a drug screen and possess a valid Driver’s License.
• Upon offer of employment, the selected candidate must obtain a valid Kansas Certificate of Tax Clearance within 10 days of the job offer. The certificate can be obtained by accessing the Kansas Department of Revenue's website. A Tax Clearance is a comprehensive tax account review to determine and ensure that an individual's account is compliant with all primary Kansas Tax Laws. A Tax Clearance expires every 90 days. If an individual who has been offered employment cannot provide a proof of a tax clearance certificate, the individual will be required to enter into a payment plan with KDOR and remain current on such payment plan make other arrangements with KDOR to achieve the tax clearance required under Executive Order 2004-03. If you need assistance with the tax clearance, please contact 785-296-3199.

Recruiter Contact Information:

• Name: Whitney Carter
• Email: Whitney.Carter@ks.gov
• Phone: (316) 322-2009

Job Application Process

• First Sign in or register as a New User.
• Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
• Upload required documents listed below for the Careers> My Job Applications page.
• Start your draft job application, upload other required documents, and Submit when it is complete.
  • Manage your draft and submitted applications on the Careers> My Job Applications page.
• Check your email and My Job Notifications for written communications from the Recruiter.
  • Email – sent to the Preferred email on the My Contact Information page
  • Notifications – view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions”

Required documents for this application to be complete:

Upload these on the Careers - My Job Applications page:

• Transcripts
• DD214 (if you are claiming Veteran’s Preference)

How to Claim Veterans Preference

Veterans’ Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran’s Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:

ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612

Lansing Correctional Facility is approved for the Veterans' GI Bill Apprenticeship Program.

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.