What are the responsibilities and job description for the Administrative Specialist position at The State of Kansas?
Important Recruitment Information for this vacancy
Job Posting closes: February 17, 2025
Required documents uploaded by: February 17, 2025
Agency Information:
Lansing Correctional Facility
301 E. Kansas St.
Lansing, KS 66043
About the Position
Who can apply: Anyone (External)
Classified/Unclassified Service: Unclassified
Full-Time/Part-Time: Full-time
Regular/Temporary: Regular
Work Schedule: Monday - Friday
Eligible to Receive Benefits: Yes
Veterans' Preference Eligible: Yes
Search Keywords: Leavenworth, Lansing, Corrections, Administrative Lansing Correctional Facility
Compensation: $17.39
- Salary can vary depending upon education, experience, or qualifications.
Employment Benefits
Comprehensive medical, mental, dental, vision, and additional coverage
Sick & Vacation leave
Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
Paid State Holidays (designated by the Governor annually)
Fitness Centers in select locations
Employee discounts with the STAR Program
Retirement and deferred compensation programs
Visit the Employee Benefits page for more information…
Position Summary & Responsibilities
Position Summary: This position provides administrative support and maintains a high level of confidentiality for the DWSS Office. Leads in clerical duties for the DWSS as well as assisting in compliance of special events at the facility. Ensures that LCF Disciplinary maintains compliance and timeliness in processing their duties.
Job Responsibilities may include but are not limited to the following:
- Leads in clerical duties of the DWSS and Disciplinary offices. Performs copying, filing, data entry and distribution of documents. Schedules and coordinates meetings with various DWSS departments to include: Aramark, Activities, Chaplains, Volunteer Services, Library Services, PREA, Maintenance, Mailroom and Disciplinary.
- Assists in scheduling and seeking approval as well as necessary clearances for various events under the DWSS umbrella. Events include Activities department special events, concerts, tours, banquets and outside events as needed. Must maintain contact with all departments under the DWSS to maintain compliance and order.
- Assembles required case documents for Class I, II and III disciplinary offenses in a timely manner, which insures that the Hearing Officer is able to comply with the schedules, required by regulations. Prepares daily docket, prepares resident summons, copies all summons tracks and maintains all long term continuances.
- Maintains official log of inmate disciplinary cases which includes case number, resident information, writing officer and serving officer.
- Establishes and maintains permanent files for Disciplinary Reports for individual resident disciplinary records.
Qualifications
Education: High School Diploma or Equivalent
Licensing & Certification: Must possess a valid driver's license.
Minimum Qualifications: Two years of experience in general office, clerical and administrative support work. Education may be substituted for experience as determined relevant by the agency.
Post-Offer, Pre-employment Requirements: Must take and pass a drug screening test approved by the Division of Personnel Services. Must pass a background investigation and submit a State of Kansas Tax Clearance.
Recruiter Contact Information
Name: Lori East
Email: Lori.East@ks.gov
Phone: (913)250-2629
Mailing Address:
Lansing Correctional Facility
P.O. Box 2
Lansing, KS 66043
Job Application Process
First Sign in or register as a New User.
Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.
Start your draft job application, upload other required documents, and Submit when it is complete.
Manage your draft and submitted applications on the Careers> My Job Applications page.
Check your email and My Job Notifications for written communications from the Recruiter.
Email – sent to the Preferred email on the My Contact Information page
Notifications – view the Careers> My Job Notifications page
Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"
Required Documents for this Application to be Complete
Upload these on the Careers - My Job Applications page
Transcripts
DD214 (if you are claiming Veteran’s Preference)
Tax Clearance Certificate
Upload these on the Attachments step in your Job Application
- Resume (optional)
- Cover Letter (optional)
Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”
How to Claim Veterans Preference
Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.
Learn more about claiming Veteran’s Preference
Lansing Correctional Facility is approved for the Veterans' GI Bill Apprenticeship Program.
How to Claim Disability Hiring Preference
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Disability Hiring Preference
PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612
Equal Employment Opportunity
The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.
Salary : $17
