Human Resource Director

Important Recruitment Information for this vacancy

• Job Posting closes: May 2nd, 2025
• Required documents uploaded by: All required documents listed below must be attached to your application within 2 days of applying for your application to be considered complete.

Agency Information:

Kansas Department for Aging and Disability Services

Protecting Kansans, Promoting Recovery and Supporting Self Sufficiency

https://www.kdads.ks.gov/

About the Position

Who can apply: Anyone

Classified/Unclassified Service: Unclassified

Full-Time/Part-Time: Full-Time

Regular/Temporary: Regular

Work Schedule: M-F

Eligible to Receive Benefits: Yes

Veterans' Preference Eligible: Yes

Disability Preference Eligible: Yes

Search Keywords: Human Resources Director

Compensation: Up to a maximum salary of $65,000 annually.

• Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

Comprehensive medical, mental, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the STAR Program

Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Position Summary:

This office of Personnel Services (OPS) position is assigned primarily to the Kansas Department for Aging and Disability Services (KDADS) and housed within Osawatomie State Hospital (OSH) which is one of four State Hospitals KDADS’ central office manages. This position oversees all Human Resources (HR) functions within OSH. It is also the expectation of the incumbent to assist with HR responsibilities for other State Agencies and State Hospitals as requested by the Deputy Director.

This position maintains the guidelines, instructions, procedures and time lines for the OSH’s HR department’s multiple sub-programs, provides ongoing guidance, clarification or instruction and makes modifications as may be required. In addition, this position analyzes operations of the programs and activities to determine their effectiveness. This position gathers resources to meet the needs of employees, customers and KDADS. This position communicates program/activity information to employees, supervisors and administrative staff at OSH, in addition to KDADS’ central HR office.

Job Responsibilities may include but are not limited to the following:

HR Personnel Management

The incumbent directly supervises HR staff assigned to OSH. Responsible for accurate data collection in all Human Resources areas, including employee injuries, turnover and vacancy rates, etc. Provides employee related data and/or analysis to the Superintendent and KDADS’ central office, as necessary. The incumbent keeps OSH Superintendent and the HR Director for State Hospitals informed, as necessary on all employee situations defined above.

The incumbent conducts HR meeting with OSH employees, as needed. In addition, he/she is responsible for presenting HR policies/procedures, the Memorandum of Agreement (MOA) and/or training to maintain HR efficiency. The incumbent attends KDADS’ HR meetings, as requested. Overall, the incumbent consults with KDADS’ central HR office about HR personnel management as appropriate to inform KDADS’ central office of concerns within the agency that may require KDADS’ central office direct involvement.

EEO/AA, Diversity Management

Interprets laws, rules, regulations and policies related to Equal Employment Opportunity (EEO) and manages the EEO program for OSH to confirm compliance with Federal and State laws. The incumbent advises agency administrators, managers, supervisor and staff on issues pertaining to diversity as it relates to Age Discrimination in Employment Act, Title VII of the Civil Rights Act of 1964, Equal Employment Opportunity/Affirmative Action (EEO/AA), sexual harassment and other laws and issues involving diversity and employment rights to confirm fair and equitable treatment of OSH employees, applicant and customers.

Investigates and responds to external and internal EEO complaints regarding allegations of unfair treatment of an applicant, candidate or employee based upon the person’s age, race, religion, national origin, place of birth, color, gender political affiliation, veteran status, sexual harassment or a hostile work environment. Oversee and/or conduct interviews of all parties involved, witnesses or others and obtain written statements as appropriate in investigation of allegations received or under direction of the HR Director for State Psychiatric Hospitals and Deputy Director. Consult with the HR Director for State Psychiatric Hospitals on the preparation of formal responses to complaints. Writes investigative reports, including recommendations for appropriate course of action and resolutions to verify proper outcomes, which KDADS Legal Department reviews and approves. Overall, the incumbent consults with KDADS’ central HR office about EEO/AA and diversity management as appropriate to inform KDADS’ central office of concerns within the agency that may require KDADS’ central office direct involvement.

Master List/Positions

This position manages the OSH Master List of employees by continually compiling and maintaining information with the OSH Budget Department and/or the State Hospital Deputy Commissioner, Finance & Community Relations. The list is utilized by the Deputy Director and the Secretary of KDADS, to confirm all positions within OSH have the correct position number, FLSA status, incumbent name and salary. Assists in identification of positions to be reallocated, abolished or requested in the annual budget planning process.

The incumbent resolves issues related to reallocation requests by working with OSH supervisors, the Superintendent and KDADS’ central HR office. The incumbent monitors department specific processes to reduce turnover and increase retention and makes recommendations for changes pertaining to positions. These proposals and recommendations are based on the needs of OSH as determined by consultation with the Superintendent and HR Director for State Psychiatric Hospitals. Reviews, maintains and verifies there is a current and accurate position description on file for each position at OSH within compliance of the State of Kansas’ current classification system. Identifies and prepares the personnel aspects of the budget in close association with the OSH Budget Department and/or the State Hospital Deputy Commissioner, Finance & Community Relations. Confirms the hospital’s organizational charts are accurate and periodically updated to reflect changes made in the staff plan. Overall, the incumbent consults with KDADS’ central HR office about the Master List for OSH position as appropriate to inform KDADS’ central office of concerns within the agency that may require KDADS’ central office direct involvement.

Recruiting

Monitors, maintains and executes the established recruitment and salary processes specified by KDADS’ central HR office for OSH. Monitoring entails the compliance of the selection procedures sot that they do not conflict with KDADS policies, State personnel rules and regulations and Federal and State EEO requirements. The incumbent discusses appointments and salary recommendations with OSH Superintendent and the HR Director for State Psychiatric Hospitals. The incumbent also confers with department heads and KDADS’ central HR office in actively recruiting hard-to-fill vacancies in classified or unclassified positions, in order to maintain adequate staffing levels for OSH. IF there are difficulties with resolving staffing problems this position should consult with the Superintendent and KDADS’ central HR office. Furthermore, the incumbent should collaborate with area business/community resources to attract new people to the facility.

Weekly, the incumbent prepares a list of vacant positions for OSH for KDADS’ central Human Resources. The incumbent validates all information requested on the position list is accurate and completed before it is sent to KDADS’ central Human Resources. The information includes why the position is feasible and necessity and financial data from the facilities’ budget showing there are allocated funds. Overall, the incumbent consults with KDADS’ central HR office about recruiting OSH positions as appropriate it inform KDADS’ central office of concerns within the agency that may require KDADS’ central office direct involvement.

Employee Relations

The incumbent provides individualized consultations, guidance, assistance and discipline to managers and employees on a variety of work-related matters, as necessary. The incumbent works directly with OSH supervisors to facilitate processes confirming an ethical, fair, and consistent management approach within OSH. This position serves as mediator and primary contact for managing disputes between state employees through facilitated discussions or alternative dispute resolution. The incumbent collaborates with the HR Director for State Psychiatric Hospitals and KDADS Legal Department to provide performance management consultation on progressive discipline to managers and employees. The incumbent is responsible for constructing all formal letters regarding performance management, progressive discipline and grievances for OSH, which KDADS Legal Department reviews and approves. Afterward the incumbent meets with the employee(s) and supervisor(s) regarded in the letter and reviews/counsels them about the proceeding events and their options. Administers the employee evaluation appeal process and grievance process. In addition, the incumbent evaluates turnover, performance trends and exit interviews to provide solutions to managers, the Superintendent and KDADS’ central office. Overall, the incumbent consults with KDADS’ central HR office about the employee relations, as appropriate to inform KDADS’ central office of concerns within the agency that may require KDADS’ central office direct involvement.

Payroll Management

The incumbent supervises the payroll function for OSH. Makes certain the payroll procedures are correctly performed and that OSH HR staff complete payroll functions on time, so deadlines set by KDADS’ central HR office and Department of Administration are met. Makes sure the necessary reports and on-line check transactions are completed and done correctly. Verifies compliance with Federal/State regulations and validates no payroll fraud takes place. Overall, the incumbent consults with KDADS’ central HR Office about the management of payroll as appropriate to inform KDADS’ central office of concerns within the agency that may require KDADS’ central office direct involvement.

Labor Relations/KOSE

Prepares and coordinates facility responses to appropriate requests made by the Kansas Organization of State Employees (KOSE) as specified in the memorandum of agreement.

Participates as a member of the management team in meet and confer session with employee organizations. Provides information regarding OSH to the organization spokesperson and explains personnel policy. Persons to questions and advises the Superintendent and department heads on the operation and implementation of the MOA after consultation with the HR Director for State Psychiatric Hospitals and KDADS’ central HR office. The incumbent assists in the resolution of formal grievances, performance evaluation appeals and possible violations of the MOA by meeting with union representatives. In addition, the incumbent participates in negotiation sessions during contract renewal periods with the HR Director for State Psychiatric Hospitals. Trains supervisors on the MOA to verify they are aware of and understand the articles negotiated. Overall, the incumbent consults with KDADS’ central HR Office about labor relations and KOSE as appropriate to inform KDADS’ central office of concerns within the agency that may require KDADS’ central office direct involvement.

Benefits

The incumbent leads OSH’s benefits program in accordance with the State of Kansas and KDADS’ policies. As requested, plans and coordinates benefits meetings for the facility. Serves as KPERS Designated Agent for OSH. As requested, consults one-on-one with staff about benefits, as necessary. The incumbent is to respond to benefits questions from staff and maintains knowledge and understanding of benefits related regulations. Overall, the incumbent consults with KDADS’ central HR Office about benefits as appropriate to inform KDADS’ central office of concerns within the agency that may require KDADS’ central office direct involvement.

Security Clearance/Background Checks

Oversees OSH’s tiered security clearance/background check process. The position confers with KDADS Legal Department and OSH Superintendent on applicants/employees’ security clearance status. Overall, the incumbent consults with KDADS’ central HR Office about security clearances as appropriate to inform KDADS’ central office of concerns within the agency that may require KDADS’ central office direct involvement.

Qualifications

Minimum Requirements:

• Three years of experience in planning, directing, organizing, managing or administering personnel or human resources functions. Education may be substituted for experience as determined relevant by the agency.
• The incumbent must be granted security clearance from the Kansas Bureau of Investigation (KBI), and Federal Bureau of Investigation (FBI).
• Must take and pass a pre-employment drug screening test.
• The incumbent of this position has access to protected health information (PHI) under the provisions of the Health Information Portability and Accountability Act of 1996(HIPPA) Privacy Rule. PHI must be treated in accordance with the provisions of the HIPPA Privacy Regulation including the requirements for safeguarding, releasing and recording the release of such information. The incumbent has been trained in the provision of the HIPAA Privacy Regulations as they relate to the duties of this position and has signed a confidentiality agreement.
• Excellent communication skills.
• Highly organized and detail oriented.
• Good problem-solving skills.
• Budget management experience.
• Strong people skills.
• Basic computer literacy.

Preferred:

• Knowledge of labor laws and regulations.
• Employee relations
• Knowledge of Microsoft Office software products.
• Knowledge of State of KS HR Systems.
• Basic mathematical skills.

Post-Offer, Pre-employment Requirements:

Recruiter Contact Information

KDADS – Human Resources Recruiter

503 S. Kansas Ave

Topeka, KS 66603

Phone: 785-296-0463

Fax: 785-368-6688

Email: KDADS.APPLY@ks.gov

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Start your draft job application, upload other required documents, and Submit when it is complete.

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Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"

Required Documents for this Application to be Complete

Upload these on the Careers - My Job Applications page

• Transcripts
• DD214 (if you are claiming Veteran’s Preference)

Upload these on the Attachments step in your Job Application

• Cover Letter
• Resume

Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”

How to Claim Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran’s Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:

ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.