Important Recruitment Information for this vacancy

Kansas Bureau of Investigation

The Kansas Bureau of Investigation is the premier criminal investigative agency in the state of Kansas. The KBI is committed to its critical mission of preventing crime and enhancing public safety in Kansas. We employ individuals who exemplify the highest standards of integrity, service, and dedication. Come feel like you’re part of something bigger at the KBI.

E-Verify: The Kansas Bureau of Investigation (KBI) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please click here. For additional information regarding Immigrant and Employee Rights (IER) please click here.

Kansas Bureau of Investigation

About the Position:

• Who can apply: Anyone
• Classified/Unclassified Service: Unclassified
• Full/Part-time: Full-Time
• Regular/Temporary: Regular
• Eligible to Receive Benefits: Yes
• Veterans’ Preference Eligible: Yes
• Search Keywords: KBI, Policy, Criminal Justice, Law Enforcement

Compensation:

• Hourly Starting Pay Range: $28.85 - $37.86

Note: Salary can vary depending upon education, experience, or exceptional qualifications.

Employment Benefits:

• Day One comprehensive medical, mental, dental, vision, and additional coverage
• Sick & Vacation leave
• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
• Paid State Holidays
• Fitness Centers in select locations
• Employee discounts with the STAR Program
• Retirement and Deferred Compensation program
• At the KBI, we believe in investing in our people. Beyond exciting challenges and opportunities for growth, we prioritize employee wellness. We are proud to have an on staff therapist available to support your mental and emotional well-being because a healthy team is a strong team.

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities:

Position Summary:

The KBI is seeking to fill a Policy and Procedure Manager position.

Job Responsibilities may include but are not limited to the following:

• Oversee the storage, management, and accessibility of the organizations policies. Ensuring they are updated, compliant with regulations, and readily available to employees. This will be accomplished by creating a policy repository, managing policy updates, conducting regular reviews, and enforcing policy adherence across the agency.
• Collaborate with stakeholders to identify policy needs and coordinate the draft of new policies.
• Review and update existing policies to reflect changing regulations and business practices.
• Manage the policy approval process, including obtaining necessary sign-offs.
• Communicate new and revised policies to employees through various channels.
• Establish and maintain a centralized, accessible repository for all agency policies.
• Organize policies by category and ensure proper version control.
• Implement a system to track policy updates and revisions.
• Monitor compliance with internal policies and external regulations.
• Identify potential compliance risks and taking corrective actions.
• Conduct periodic compliance audits to assess policy adherence.
• Develop and deliver training programs to educate employees about agency policies.
• Gather feedback from employees and stakeholders regarding policy effectiveness.
• Initiate revisions to policies based on feedback and changing circumstances.
• Conduct regular policy reviews to identify areas of improvement.
• Gather feedback from employees and stakeholders regarding policy effectiveness.
• Initiate revisions to policies based on feedback and changing circumstances.
• Maintain detailed records of policy updates, approvals, and compliance activities.
• Generate reports on policy compliance and potential issues for management review.

Qualifications:

Minimum Qualifications:

• One year of experience in planning, organizing and directing the work of a department, program or agency.
• Bachelor’s degree in business administration, public administration, legal studies, or a related field. Education may be substituted for experience as determined relevant by the agency.
• Excellent Written and verbal Communication skills.
• Ability to work independently and collaboratively with different departments.

Preferred Qualifications:

• Minimum of 2-3 years of experience in policy development, document management, compliance, or a related field.
• Experience working with regulatory or procedural documentation.

Post-Offer, Pre-employment Requirements

• Candidates are subject to a pre-employment process to include a polygraph examination, drug-screening test, physical examination, psychological testing and a complete background investigation, including reference check of past and present employers. The pre-employment polygraph and background investigation process will be waived for current KBI personnel who have previously completed the requirements.
• Kansas Tax Clearance Certificate required in accordance with Executive Order 2004-03. Each applicant (even non-residents) who is selected for a State of Kansas job vacancy must apply for a Tax Clearance Certificate within 10 days from the date of the offer letter by accessing the Kansas Department of Revenue's (KDOR) website at www.kdor.ks.gov/apps/taxclearance/Default.aspx .
  If you need assistance with the tax clearance, please contact KDOR at (785) 296-3199 or by email at kdor_specialprojects@ks.gov

Recruiter Contact Information:

• Name: Luci Zieman
• Email: HumanResources@kbi.ks.gov
• Phone: 785-296-8200
• Mailing Address: 1620 SW Tyler; Topeka, KS 66612

Required documents for this application to be complete:

• On the My Job Applications page, verify these documents are present and valid. Upload or delete and upload new if needed.
• Inside your Job Application upload these documents:

Job Application Process

• Sign in to your existing account or Register for a new one to apply.
• Complete or review your contact information on the My Contact Information page.
• Upload documents listed in the Required Documents section of the job posting to the appropriate location.
• Check your email and My Job Notifications for written communications from the Recruiter.

To assist in completing your application, please see helpful links below:

• Instructions:
• Frequently Asked Questions

How to Claim Veterans Preference

• Veterans’ Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran’s Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned or emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:

ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the recruiter.