Program Consultant II

Important Recruitment Information for this vacancy

• Job Posting closes: Open until Filled
• Required documents uploaded by: All required documents listed below must be attached to your application within 2 days of applying for your application to be considered complete.

Agency Information:

Kansas Department for Aging and Disability Services

Protecting Kansans, Promoting Recovery and Supporting Self Sufficiency

https://www.kdads.ks.gov/

About the Position

Who can apply: Anyone

Classified/Unclassified Service: Classified

Full-Time/Part-Time: Full-Time

Regular/Temporary: Regular

Work Schedule: M-F

Eligible to Receive Benefits: Yes

Veterans' Preference Eligible: Yes

Disability Preference Eligible: Yes

Search Keywords: Program Consultant II

Compensation: Up to $43,950 annually.

• Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

Comprehensive medical, mental, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the STAR Program

Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Position Summary:

This position is responsible for program development, management, coordination and collaboration of the I/DD licensing team.

Duties include managing, coordinating and reviewing new and renewal community service providers, monitoring programs and training necessary to effectively implement programs. Assists in policy development, documentation and procedures in coordination with federal and state statutes and regulations. Responsible for tracking, logging, and completing administrative enforcement actions for I/DD community service providers participating in the Federal Medicare/Medicaid Program.

Job Responsibilities may include but are not limited to the following:

Monitor Licensure Compliance:

Incumbent assists in the license renewal for Community Service Providers by receiving and processing renewal applications; including collecting, tracking, and processing associated fees. Review completed surveys to ensure they are thorough, appropriate and compliant within established rules, regulations and policies. Completes licensing paperwork timely and accurately. Schedules, attends, and participates in licensing meetings and discussions as requested. Utilizes established systems to track and monitor programs effectively. Collaborate and coordinate with the Complaint Program Coordinator and I/DD Licensing Manager to adhere to regulations and internal processes, ensuring the appropriate, accurate and efficient completion of corrective action processes once initiated. Monitor and maintain an enforcement log on all corrective actions taken with community service providers and monitor correspondence related to noncompliance revisit assignments.

Follow established federal regulations, guidelines, and policies to ensure that timely and correct enforcement remedies are recommended to and/or imposed by the Centers for Medicare and Medicaid Services (CMS) and the Kansas Department for Aging and Disability Services (KDADS). Responsible for complete and accurate data input into federal software applications.

Prepare Correction Orders using information from Statement of Deficiencies. Review for accuracy and mail to appropriate individuals by certified mail. Prepare Ban on New Admissions and Order Lifting Ban on New Admissions when assigned by Assistant Commissioner. Collects and tracks all civil money penalty accounts receivable. Maintains log of Correction Orders, Civil Money Penalties and Ban on New Admissions.

Maintaining Provider Database(s) and Organizing New Applicant Information:

Develops, updates, organizes, and maintains lists and databases to effectively track and report information related to I/DD Licensing activities. Accesses the KDADS portal to download shared living requests, updates tracking tool, and assigns to surveyor. Maintains on-going communication with Community Service Providers to ensure the accuracy of request, request additional documentation as needed, and reports findings. Maintains databases and tracking tools for shared living, service delivery locations, corrective actions, license renewals, new applicant processes, and other relevant areas. Coordinates with I/DD Licensing Manager and surveyors to ensure the accurate collection and management of information required for database upkeep. Assists I/DD Licensing Manager with the intake of new license applications and related documentation. Communicates with new applicants to request or clarify information and provide status updates.

Departmental Quality Assurance:

In accordance with federal and state regulations and department policies, conducts regular quality assurance reviews on departmental operations based on established internal policy and protocol using the approved tools. This includes evaluating shared drive organization, the uploading of site visit tools and license renewal documents, and other relevant processes. Completes edits, updates, and reviews to policies, procedures, protocols, manuals, standards, guidance documents, and tools as assigned by the I/DD Licensing Manager and/or BHS & I/DD Director. Additionally, assists less frequently with the development of policies, procedures, protocols, manuals, standards, guidance documents, and tools to support and improve processes.

Team Meetings and Other Support Projects:

Participates in assigned trainings and initiatives to acquire knowledge and skills necessary to perform job tasks. Collaborates with I/DD Licensing Manager to assists in the development and preparation of training materials for field staff. Facilitates team meetings as needed, taking detailed notes and tracking formal guidance provided to surveyors. Completes special projects as assigned by I/DD Licensing Manager and/or BHS & I/DD Director, which may include data collections, regular reports, and special requests. Works with various inter and intra agency teams to provide information, facilitate resolutions, provide consultation, and to inform I/DD Licensing Manager. These activities may require occasional travel to training/meeting sites.

NCI Coordination:

Works with I/DD Licensing Manager to fulfill duties of State Coordinator for NCI-IDD Surveys. Attends meetings, completes required documentation, and distributes related information to necessary partners. Works internally and with contracted agency to assist with completion of yearly survey cycle.

Qualifications

Education: General

Minimum Qualifications:

• One year of experience in planning, implementing and monitoring activities relevant to the agency’s programs. Education may be substituted for experience as determined relevant by the agency
• Excellent interpersonal/public skills and ability to express ideas/directions clearly and effectively, both in writing and orally
• Demonstrated ability to establish and maintain effective working relationships, especially as it relates to working within a team
• Attention to details and timelines
• Capability to organize, prioritize, and document information
• Proficient in MS Office, including Word, Excel, Outlook, Teams, and/or Power Point
• Ability to follow direction and accept feedback from supervisor
• Unrestricted Kansas Driver’s License

Preferred Qualifications:

• Bachelor’s Degree or other education at the post-high school level in business or office practices
• 2 years of experience in administrative support, preference given to work with I/DD Community Service Providers
• Experience working with confidential and time sensitive documents
• Demonstrated ability to understand, interpret and apply Federal laws and State statutes/regulations

Recruiter Contact Information

KDADS – Human Resources Recruiter

503 S. Kansas Ave

Topeka, KS 66603

Phone: 785-296-0463

Fax: 785-368-6688

Email: KDADS.APPLY@ks.gov

Job Application Process

First Sign in or register as a New User.

Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.

Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.

Start your draft job application, upload other required documents, and Submit when it is complete.

Manage your draft and submitted applications on the Careers> My Job Applications page.

Check your email and My Job Notifications for written communications from the Recruiter.

Email – sent to the Preferred email on the My Contact Information page

Notifications – view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"

Required Documents for this Application to be Complete

Upload these on the Careers - My Job Applications page

• Transcripts
• DD214 (if you are claiming Veteran’s Preference)

Upload these on the Attachments step in your Job Application

• Resume
• Cover Letter

Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”

How to Claim Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran’s Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:

ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.