What are the responsibilities and job description for the Public Service Executive position at The State of Kansas?
Important Recruitment Information for this vacancy
Job Posting closes: Open Until Filled
Agency Information:
The Kansas Corporation Commission (KCC) currently has a vacancy for an unclassified Public Service Executive for the Topeka location. The KCC is a multi-faceted agency responsible for regulating public utilities including electric, natural gas, telecommunication and water companies as well as motor carriers, oil and gas pipelines and oil and gas natural production activities. The Commission’s headquarters is in Topeka with the central Conservation office in Wichita and four Conservation district offices located in Dodge City, Wichita, Chanute and Hays.
About the Position
Who can apply: Anyone with four (4) years of experience in general office, clerical or administrative support work and a minimum of one (1) year supervisory experience.
Classified/Unclassified Service: Unclassified
Full-Time/Part-Time: Full-Time
Regular/Temporary: Regular
Work Schedule: Monday - Friday 8 - 5
Eligible to Receive Benefits: Yes
Veterans' Preference Eligible: Yes
Search Keywords: Clerical, KCC, Topeka, Shawnee, Supervisor, Court Clerk, Docket, Administrative
- Salary can vary depending upon education, experience, or qualifications.
Employment Benefits
Comprehensive medical, mental, dental, vision, and additional coverage
Sick & Vacation leave
Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
Paid State Holidays (designated by the Governor annually)
Fitness Centers in select locations
Employee discounts with the STAR Program
Retirement and deferred compensation programs
Visit the Employee Benefits page for more information…
Position Summary & Responsibilities
Serving as a primary point of contact, the Public Service Executive plays a critical role within the Commission Office. This role provides direct administrative support to the three KCC Commissioners, managing key scheduling and documentation responsibilities. Additionally, this position oversees the day-to-day operations of the Docket Room, ensuring the accuracy and timeliness of docket filings, compliance with regulatory procedures, and effective communication with internal and external stakeholders.
Job Responsibilities may include but are not limited to the following:
- Directly supervise Docket Room staff, providing training, oversight, and performance evaluations.
- Ensure timely and accurate processing of docket filings.
- Provide backup support when needed to maintain continuity of operations.
- Serve as the first point of contact for the Commissioners.
- Manage complex schedules, coordinate travel, and ensure timely preparation of materials for hearings and meetings.
- Prepare and finalize correspondence and documents at the request of Commissioners or the Executive Director.
- Schedule and coordinate Commission hearings, meetings, and work studies.
- Ensure necessary services (e.g., court reporters, transcription) are secured for evidentiary hearings.
- Maintain hearing files and provide support materials for Commissioners.
- Coordinate filings and administrative processes with the Conservation Division in Wichita and other internal divisions.
- Support procurement processes, document preparation, and invoice management across multiple divisions.
- Support special projects and tasks assigned by the Commissioners and Executive Director.
Qualifications
Education:
- High School Diploma or equivalent
Minimum Qualifications:
- Four (4) years of experience in managerial work planning, organizing, and directing the activities and resources to maintain a program or department. Education may be substituted for experience as determined relevant by the agency.
- One (1) year of supervisory experience.
Preferred Qualifications:
- Prior experience in a law office or as a court clerk is preferred.
- Strong verbal and written communication skills, with the ability to communicate clearly, effectively, and professionally in a business environment.
- Exceptional attention to detail.
- Ability to establish and maintain effective working relationships with agency personnel, business partners, industry representatives, the public, and government officials.
- Demonstrated independent thinking, problem-solving abilities, and analytical skills to manage a variety of responsibilities, including making decisions and planning future operational needs with minimal supervision.
- Proficient in preparing reports and self-motivated to complete projects and assignments within deadlines.
- General knowledge of operations management, including applicable rules, regulations, policies, and procedures.
- Proficiency in Microsoft Word, Excel, Access, and Outlook.
Post-Offer, Pre-employment Requirements:
Kansas Tax Clearance Certificate required in accordance with Executive Order 2004-03. Each applicant (even non-residents) who is selected for a State of Kansas job vacancy must apply for a Tax Clearance Certificate within 10 days from the date of the offer letter by accessing the Kansas Department of Revenue's (KDOR) website at https://www.ksrevenue.gov/taxclearance.html
If you need assistance with the tax clearance, please contact Kansas Department of Revenue at (785)296-3199 or by email at kdor_specialprojects@ks.gov
Recruiter Contact Information
Name: Sandra Rak
Email: Sandra.Rak@ks.gov
Phone: 785-271-3136
Job Application Process
- First Sign in or register as a New User.
- Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
- Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.
- Start your draft job application, upload other required documents, and Submit when it is complete.
- Manage your draft and submitted applications on the Careers> My Job Applications page.
-
Check your email and My Job Notifications for written communications from the Recruiter.
- Email – sent to the Preferred email on the My Contact Information page
- Notifications – view the Careers> My Job Notifications page
Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"
Required Documents for this Application to be Complete
Upload these on the Careers - My Job Applications page
- DD214 (if you are claiming Veteran’s Preference)
Upload these on the Attachments step in your Job Application
- Cover Letter
- Resume
Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”
How to Claim Disability Hiring Preference
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Disability Hiring Preference
PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612
Equal Employment Opportunity
The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.
Salary : $55,000 - $70,000
