Secretary III

Agency Information: Kansas Governmental Ethics Commission

The Kansas Governmental Ethics Commission (GEC) is charged with administering, interpreting and enforcing the Campaign Finance Act and laws relating to conflict of interests, financial disclosure and the regulation of lobbying. These laws establish the public’s right to information about the financial affairs of Kansas’ public officials, lobbyists and candidates for office. In addition, the GEC renders advisory opinions and can adopt rules and regulations under a less comprehensive conflict of interests law covering local government officials and employees. Please Note: K.S.A. 25-4142 et seq. and K.S.A. 46-215 et seq. require candidates, lobbyists and state employees to file GEC forms with the Secretary of State, a separate state agency and the public repository for such forms.

About the Position

• Who can apply: Anyone
• Classified/Unclassified Service: Unclassified
• Full-Time/Part-Time: Full Time
• Regular/Temporary: Regular
• Work Schedule: Monday – Friday, 7:30AM to 4:30PM or 8:00AM to 5:00PM
• Eligible to Receive Benefits: Yes
• Veterans' Preference Eligible: Yes
• Application Deadline: Open Until Filled

Compensation:

• Hourly Pay Range: $22.00-$24.00
• Note: Salary can vary depending upon education, experience, or qualifications.

Employment Benefits:

• Comprehensive medical, mental, dental, vision, and additional coverage
• Sick & Vacation leave
• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
• Paid State Holidays (designated by the Governor annually)
• Fitness Centers in select locations
• Employee discounts with the STAR Program
• Retirement and deferred compensation programs

Visit the Employee Benefits page for more information

Position Description:

The Kansas Governmental Ethics Commission has a vacant position for an Office Manager. The Office Manager also serves as the Secretary for the Commission. The Office Manager tends to accounting, payroll, human resources, provisioning the office, and preparing for monthly Commission meetings.

Job Responsibilities:

• Use the State of Kansas SMART system to make deposits, pay bills, enter travel, order supplies
• Use State of Kansas SHARP system for payroll and personnel information
• Agency HR representative: provide information to staff and attend quarterly Non-Cabinet Human Resources meetings
• Monthly Commission meetings: preparation of documents for the Commissioners, prepare the room, take minutes during meetings, mail legal documents after meetings
• Answer office telephone in a professional manner; receive phone calls from the public, elected officials, and lobbyists; transfer phone calls to appropriate staff
• Directing other forms of communication from the public, elected officials, and lobbyists to appropriate staff
• Provide administrative support to the Executive Director
• Assist staff as needed to accomplish goals of KGEC

Minimum Qualifications

• High School Diploma/GED
• 2 years of experience in office administration

Preferred Qualifications

• Experience using the SMART and SHARP programs
• Having experience in Apptio, CoreFTP, IBARS, the Microsoft Office Suite, and Adobe Acrobat Pro are a plus
• Willingness to take additional training in any of these programs as needed

Post Offer Requirement:

State of Kansas Tax Clearance Certificate. The successful applicant (even non-residents) must obtain a valid Kansas Certificate of Tax Clearance by accessing the Kansas Department of Revenue's website within 10 days of the date the applicant has been offered the employment position. A Tax Clearance is a comprehensive tax account review to determine and ensure that an individual's account is compliant with all primary Kansas Tax Laws. A Tax Clearance expires every 90 days. This is in accordance with Executive Order 2004-03. If you need assistance with the tax clearance, please contact (785) 296-3199.

Visit the Tax Clearance site for more information on and where to obtain this Kansas Department of Revenue document.

Recruiter Contact Information:

Name: Emily Gottstein

Email: emily.gottstein@ks.gov

Mailing Address: 900 SW Jackson, Suite 401, Topeka, KS 66612

Job Application Process:

• First Sign in or register as a New User.
• Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
• Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.
• Start your draft job application, upload other required documents, and Submit when it is complete.
• Check your email and My Job Notifications for written communications from the Recruiter.

Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"

Required Documents for this Application to be Complete:

Upload these on the Careers - My Job Applications page

• DD FM 214 (if you are claiming Veteran’s Preference)

Upload these on the Attachments step in your Job Application

• Resume
• Letter of Interest / Cover Letter

How to Claim Veterans Preference:

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Veteran’s Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:

ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612

Equal Employment Opportunity:

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.