What are the responsibilities and job description for the Assistant Financial Analyst - University Controller's Office position at The State University of New York (SUNY)?
Location: Albany, NY Category: Professional Positions Posted On: Fri Jan 24 2025 Job Description:
The State University of New York (SUNY) System Administration, University Controller's Office (UCO), located in Albany, New York, is seeking an assistant financial analyst to assist the UCO in accounting and business systems functions. The position serves as a campus liaison and is responsible for assisting campuses in the resolution of problems and requests related to financial transactions; training campus personnel in the use of multiple modules of the University-Wide web-based Financial Management System (FMS) as well as the NYS Statewide Financial System (SFS). This includes assisting with various crosswalks of SUNY data to valid SFS People Soft values; log, input and communicate status of interagency journal vouchers; document SFS error resolution processes; assist in maintenance and establishment of the University-wide chart of accounts; assist in the allocation distribution process; assist in payroll related functions such as reconciliation and maintenance of payroll position pools. This position is also responsible for coordinating the proper flow of SUNY/Division of the Budget certificates of allocation. The position will also assist other Controller's Office staff in the maintenance of controls for the University-wide general ledger and accounting system, income fund reimbursable activity, system controls, inter-agency activity with other State agencies and testing and procedural job aids for any new applications or programs within the University FMS and SFS.
Duties and Responsibilities:
Provide technical assistance to campus personnel regarding the operation of the University Finance and Management System (FMS) for financial modules/applications.
Monitor and maintain the University-Wide budget certificate process including the system approval release of certificates, balancing and input of transactions. Reconciliation of current year, lapsed year and financial plan certificates, establishment of temporary allocation certificates and necessary provisional accounts.
Set up Federal Direct Lending funding as well as track active Federal Direct Lending awards on a monthly basis.
Work closely with the Governor's Office of Employee Relations (GOER) to set up and track UUP and GSEU related awards.
Provide resolutions to campus problems with regard to specific transaction processing and initiating actions to resolve specific technical situations. Update application job aids / procedure manuals when required.
Create training manuals and conduct in-person and virtual presentations for new or changed web-enabled financial management processes.
Provide specific campus personnel with step-by-step assistance with transactional procedures.
Provide assistance to other Controller's office staff in the maintenance of controls for the University-wide Oracle general ledger and accounting applications, income fund reimbursable activity and application controls.
Provide assistance and guidance to campuses and System Administration staff involving inter-agency activity with other State agencies.
Participate in the testing of any new applications or changes to the University-wide Finance and Management System. Work with other Controller's office staff on the procedural write-ups (job aids) for any new or modified applications to the University-wide Finance and Management System.
Process inter-campus and inter-agency journal vouchers.
Participation in the Accounting/Budget/Bursar subcommittee's.
Participation in the Statewide Financial Management (SFS) training and upgrade sessions.
Complete other tasks, as assigned by SUNY Leadership.
Job Requirements:
Required Qualifications:
Bachelor's degree in accounting or related business field required.
Experience utilizing Local Area Network (LAN), WEB enabled applications and personal computer applications for spreadsheets, word processing and database applications using Microsoft Excel, Word, and Power Point.
Ability to communicate with various levels of management, campuses and other agencies required; analytical skills and teamwork.
Preferred Qualifications:
Experience utilizing web-enabled applications (e.g., Oracle Business Intelligence).
Experience in higher education or financial administration desired.
Other important skills such as excellent analytical ability and oral and written communication skills.
Experience using the Statewide Financial System (SFS).
Additional Information:
Salary is dependent on a variety of factors, including but not limited to, experience, education, training, and certifications. The range for this position is $56,000-$64,000 annually.
State Title: Assistant for University Financial Analysis (Grade MP5) and is a Management Confidential position.
Excellent Benefit Package which includes: NYS health insurance, free dental and vision coverage, competitive retirement options, tuition assistance, parental leave at full pay, and generous vacation, sick, and holiday time. 13 days of paid holidays per year; 21 days of vacation and 21 days of sick time accrued each year. Please see our MC benefits summary for additional information.
Management/Confidential appointments work under the leadership and discretion of the appointing authority and are not represented by a union.
This position will be based in Albany, NY. Minimal travel is required for occasional conferences.
Applicants must be currently authorized to work in the United States on a full-time basis.
SUNY System Administration Benefits:
SUNY System Administration provides an outstanding and comprehensive benefits package to support you and your family through the many life changes you may experience while you work for SUNY. Our nationally recognized benefits include:
Retirement: The choice between a fully funded pension plan and a self-driven defined contribution plan, along with two supplemental plans to increase your ability to save for retirement.
Health Insurance: Several health insurance options at an affordable cost that provide full coverage without mandatory deductibles.
Time Off: Paid time off with separate vacation and sick leave accruals up to 21 days a year for each category.
Additional paid leave policy options for childbirth, adoption, elder care, and other family care situations.
Flexible Working Arrangements: Flexible working arrangements, including hybrid schedules, are available depending on position.
Explore our full benefits offerings here: www.suny.edu/benefits
The State University of New York (SUNY) System Administration, University Controller's Office (UCO), located in Albany, New York, is seeking an assistant financial analyst to assist the UCO in accounting and business systems functions. The position serves as a campus liaison and is responsible for assisting campuses in the resolution of problems and requests related to financial transactions; training campus personnel in the use of multiple modules of the University-Wide web-based Financial Management System (FMS) as well as the NYS Statewide Financial System (SFS). This includes assisting with various crosswalks of SUNY data to valid SFS People Soft values; log, input and communicate status of interagency journal vouchers; document SFS error resolution processes; assist in maintenance and establishment of the University-wide chart of accounts; assist in the allocation distribution process; assist in payroll related functions such as reconciliation and maintenance of payroll position pools. This position is also responsible for coordinating the proper flow of SUNY/Division of the Budget certificates of allocation. The position will also assist other Controller's Office staff in the maintenance of controls for the University-wide general ledger and accounting system, income fund reimbursable activity, system controls, inter-agency activity with other State agencies and testing and procedural job aids for any new applications or programs within the University FMS and SFS.
Duties and Responsibilities:
Provide technical assistance to campus personnel regarding the operation of the University Finance and Management System (FMS) for financial modules/applications.
Monitor and maintain the University-Wide budget certificate process including the system approval release of certificates, balancing and input of transactions. Reconciliation of current year, lapsed year and financial plan certificates, establishment of temporary allocation certificates and necessary provisional accounts.
Set up Federal Direct Lending funding as well as track active Federal Direct Lending awards on a monthly basis.
Work closely with the Governor's Office of Employee Relations (GOER) to set up and track UUP and GSEU related awards.
Provide resolutions to campus problems with regard to specific transaction processing and initiating actions to resolve specific technical situations. Update application job aids / procedure manuals when required.
Create training manuals and conduct in-person and virtual presentations for new or changed web-enabled financial management processes.
Provide specific campus personnel with step-by-step assistance with transactional procedures.
Provide assistance to other Controller's office staff in the maintenance of controls for the University-wide Oracle general ledger and accounting applications, income fund reimbursable activity and application controls.
Provide assistance and guidance to campuses and System Administration staff involving inter-agency activity with other State agencies.
Participate in the testing of any new applications or changes to the University-wide Finance and Management System. Work with other Controller's office staff on the procedural write-ups (job aids) for any new or modified applications to the University-wide Finance and Management System.
Process inter-campus and inter-agency journal vouchers.
Participation in the Accounting/Budget/Bursar subcommittee's.
Participation in the Statewide Financial Management (SFS) training and upgrade sessions.
Complete other tasks, as assigned by SUNY Leadership.
Job Requirements:
Required Qualifications:
Bachelor's degree in accounting or related business field required.
Experience utilizing Local Area Network (LAN), WEB enabled applications and personal computer applications for spreadsheets, word processing and database applications using Microsoft Excel, Word, and Power Point.
Ability to communicate with various levels of management, campuses and other agencies required; analytical skills and teamwork.
Preferred Qualifications:
Experience utilizing web-enabled applications (e.g., Oracle Business Intelligence).
Experience in higher education or financial administration desired.
Other important skills such as excellent analytical ability and oral and written communication skills.
Experience using the Statewide Financial System (SFS).
Additional Information:
Salary is dependent on a variety of factors, including but not limited to, experience, education, training, and certifications. The range for this position is $56,000-$64,000 annually.
State Title: Assistant for University Financial Analysis (Grade MP5) and is a Management Confidential position.
Excellent Benefit Package which includes: NYS health insurance, free dental and vision coverage, competitive retirement options, tuition assistance, parental leave at full pay, and generous vacation, sick, and holiday time. 13 days of paid holidays per year; 21 days of vacation and 21 days of sick time accrued each year. Please see our MC benefits summary for additional information.
Management/Confidential appointments work under the leadership and discretion of the appointing authority and are not represented by a union.
This position will be based in Albany, NY. Minimal travel is required for occasional conferences.
Applicants must be currently authorized to work in the United States on a full-time basis.
SUNY System Administration Benefits:
SUNY System Administration provides an outstanding and comprehensive benefits package to support you and your family through the many life changes you may experience while you work for SUNY. Our nationally recognized benefits include:
Retirement: The choice between a fully funded pension plan and a self-driven defined contribution plan, along with two supplemental plans to increase your ability to save for retirement.
Health Insurance: Several health insurance options at an affordable cost that provide full coverage without mandatory deductibles.
Time Off: Paid time off with separate vacation and sick leave accruals up to 21 days a year for each category.
Additional paid leave policy options for childbirth, adoption, elder care, and other family care situations.
Flexible Working Arrangements: Flexible working arrangements, including hybrid schedules, are available depending on position.
Explore our full benefits offerings here: www.suny.edu/benefits
Salary : $56,000 - $64,000
