Program Assistant

Location: Albany, NY Category: Professional Positions Posted On: Thu Jan 30 2025 Job Description:

System Administration is searching for a Program Assistant to support the offices and staff of the Senior Vice Chancellor of Academic Affairs and the Vice Provost for Global Affairs.

Duties Include

• Maintain records and files related to the development and approval of study abroad programs, university partnership programs, and other global partnerships and international programs;
• Review and process requests for payments and reimbursements, work with OGA office staff to provide appropriate documentation;
• Research and assemble briefing materials for Vice Provost, Executive Vice Chancellor, Sr Vice Chancellor of Academic Affairs, and SUNY System Executive leadership
• Management of complex scheduling initiatives for internal and stakeholder engagement, including long-term planning, with the ability to use significant discretion in execution.
• Assist in the preparation and coordination of grant proposals
• Assist with SUNY-wide study abroad program approval process and representation at various college fairs;
• Assist in planning domestic and international travel and activities for OGA staff;
• Assist in planning visits of overseas partner university representatives to SUNY campuses or from SUNY campuses; arrange transportation, accommodations, meetings, and necessities for international or domestic visitors to OGA;
• Coordinate projects including special events and conferences; manage arrangements for special events;
• Assist in management of OGA web site. Update and maintain time-sensitive web content and materials. Assure web-based information is archived for future needs and reference;
  
  

Job Requirements

Required Qualifications:

• Bachelor's Degree
• A minimum of 3 years in an administrative setting for an executive level officer
• Ability to manage multiple complex calendars and scheduling
• An ability to use independent judgement and maintain confidentiality
• Proficiency in Microsoft Office suite
• Excellent organizational skills and an ability to manage multiple priorities
• Excellent verbal and written communication skills
• Ability to adhere to deadlines
• Detailed oriented and an ability to work with a team in a fast-paced environment
• Ability to travel outside the US. Periodic domestic and international travel may be required.
  
  

Preferred Qualifications

• Experience working with international programs, students, or faculty; bi-lingual ability
• Traveled outside the continental US.
  
  

Additional Information

• Salary is dependent on a variety of factors, including but not limited to, experience, education, training, and certifications. The range for this position is $52,000-$60,000 annually.
• State Title: Staff Assistant (SL-2) and is part of the United University Professions Union.
• Excellent Benefit Package which includes: NYS health insurance, free dental and vision coverage, competitive retirement options, tuition assistance, parental leave at full pay, and generous vacation, sick, and holiday time. Generous amount of time off: 13 days of paid holidays per year; 15 days of vacation and 15 days of sick time accrued for the first year of employment. Then increases thereafter. Please see our UUP benefits summary for additional information.
• This position will be based in Albany, NY.
  
  

Applicants must be currently authorized to work in the United States on a full-time basis.

SUNY System Administration Benefits

SUNY System Administration provides an outstanding and comprehensive benefits package to support you and your family through the many life changes you may experience while you work for SUNY. Our nationally recognized benefits include:

• Retirement: The choice between a fully funded pension plan and a self-driven defined contribution plan, along with two supplemental plans to increase your ability to save for retirement.
• Health Insurance: Several health insurance options at an affordable cost that provide full coverage without mandatory deductibles.
• Time Off: Paid time off with separate vacation and sick leave accruals up to 21 days a year for each category.
• Additional paid leave policy options for childbirth, adoption, elder care, and other family care situations.
• Flexible Working Arrangements: Flexible working arrangements, including hybrid schedules, are available depending on position.
• Explore our full benefits offerings here: www.suny.edu/benefits