What are the responsibilities and job description for the Business Fellow position at The Studio Theatre Inc?

Job Description

TITLE : Business Fellow

SUPERVISOR : Business Director

DEPARTMENT : Business

DIVISION : General Management

EMPLOYEMENT TYPE : Temporary

FLSA STATUS : Non-Exempt

ONSITE REQUIREMENTS : This position will require onsite work in conjunction with Studio Theatre’s remote work policy.

SCHEDULE DESCRIPTION : This position may require occasional weekend and evening work in order to support special theatre events.

POSITION SUMMARY

The Business Fellow works closely with Studio Theatre’s entire Management team assisting in daily tasks as well as long-term institutional projects. Opportunities and responsibilities include : introductory bookkeeping and accounting duties like Accounts Payable, Accounts Receivable, and daily cash management; regular financial reporting including aiding in the preparation of the annual financial audit as well as the budgeting process; supporting the Theatre’s Board of Trustees by attending key committee meetings; and providing general admin support to all staff. The position will often work cross-departmentally, collaborating on budgets, hiring, culture, professional development programs, and training fellow staff members in financial procedures.

ESSENTIAL DUTIES & RESPONSIBILITIES

This position is meant for early-career individuals with some, but not extensive, experience in the following essential functions :

FINANCE

Process Accounts Payable, Accounts Receivable, cash management, journal entries and settlement.
Create managerial and financial reports such as P&Ls and Activity summaries.
Process royalty reports and payments.
Support the quarterly forecasting projects and assist in the creation of the annual budget.
Aid in the preparation of the annual audit and internal reconciliations.

BUSINESS :

Assist with necessary permit and business filings.

Serve as point person for organization communications with external vendors, including managing all relations with the USPS.

GENERAL :

Support General Management with office and admin support.

Support the Theatre’s Board of Trustees and Committees as assigned.

Participate in Studio Theatre’s on-going anti-racism work.

Be actively engaged in the programming elements of the Fellows in Residence Program

Other duties as assigned.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals, especially any individuals with disabilities, to perform the functions.

Travel between multiple locations (bank, post office, and office). All locations are within a mile, multiple trips may happen within the same day.

Significant screen time (6-8 hours daily)

Features of the work environment will include :

Dedicated desk space in an open office environment with cross-talk and background noises; multiple collaborative work spaces are available but with minimal privacy

WHAT WE ARE LOOKING FOR IN A FELLOW :

We expect a fellow will have :

Ability to simultaneously handle multiple projects with attention to detail, working accurately and efficiently to meet deadlines.

Experience working with budgets and numbers (non-professional experience is encouraged)

Ability to organize and interpret data.

Organizational and administrative skills including ability to handle confidential information.

Prior experience with Microsoft Office (particularly Excel)

Experience with Sage or other accounting software desired but not required.

Commitment to Diversity, Equity, and Inclusion, and enthusiasm to work with teams with diverse identities.

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