Office Manager

The Office Manager’s responsibilities include a variety of administrative tasks that ensure an office runs smoothly, efficiently and effectively. This position reports to the Director of Operations and the primary responsibility is to support the operations process through meeting client needs and administrative support for smooth operations delivery. This person must be able to collaborate and communicate effectively both verbally and in writing while providing exceptional service. This person should enjoy working with a variety of people in different departments, able to cultivate a warm office environment.

Job Responsibilities

• Promotes a great office work culture
• Develop and prepare effective written communication and content for internal and external stakeholders
• Manage the pre-construction process which includes pre-qualification, client proposals, and coordination of ongoing support with our operations team
• Schedule and participate in meetings and appointments, assist with developing and maintaining a company calendar and ongoing initiatives
• Analyze current processes, identify growth limitations, and develop appropriate tech or admin solutions to resolve
• Provide regular communication and progress reports on business initiatives, timelines and needs
• Daily administrative support with attention to detail and commitment to a high-quality outcome
• Building and maintaining company file structure; document control
• Perform other duties and engages in other projects as assigned
• Flexible, well-organized and able to perform multiple tasks in a fast-paced environment
• Professional Expectations and Qualifications :
• Bachelor's degree or equivalent experience
• 2-5 years of professional experience in an office support, or construction management role
• Demonstrated experience in professionalism and the ability to handle sensitive and confidential information
• Ability to work independently and set your own direction and work well within a small team
• Welcomes guidance, and direction from others and can assimilate feedback in an appropriate and meaningful way
• Experience in construction, utility and contracting environment strongly preferred
• Maintains excellent and clear communication
• Possesses strong writing skills
• Exceptional time management skills and ability to manage multiple priorities effectively
• Addresses concerns and issues in a timely and professional way
• Path Forward
• Demonstrated ability to meet all job needs including non-explicit details
• Shows an attitude of humble leadership
• Commitment to personal professional development