What are the responsibilities and job description for the Real Estate Transaction Coordinator position at The Torrance Group?
Who We Are
KW Reserve Palm Beach is part of Keller Williams, one of the most agent-centric, innovative, and fastest-growing real estate brokerages in the world. We’re known for our culture of collaboration, coaching, and commitment to excellence. Our Palm Beach office offers a modern, resource-rich environment with cutting-edge technology, hands-on leadership, and world-class training—all designed to help real estate professionals build thriving businesses.
We believe in growth through leadership, and we’re committed to supporting our agents, clients, and staff with tools that set them up for long-term success.
Who We’re Looking For
Are you a systems-savvy, detail-loving individual who thrives in a fast-paced environment? Do you enjoy creating smooth and successful real estate experiences for agents and their clients? If so, we have an opportunity—not just a job—for you!
We’re looking for a Transaction / Closing Coordinator who is organized, proactive, and thrives on precision and professionalism. The ideal candidate has excellent communication skills, loves checklists and timelines, and is always looking for ways to improve processes. If you have experience in real estate, lending, title, or escrow, that’s a plus—but we’re also willing to train the right person who is coachable and committed.
What You’ll Do
As our Transaction / Closing Coordinator, you will be the backbone of the transaction process from listing through closing. You will provide vital support to our agents and serve as the go-to resource for clients, lenders, title companies, and vendors to ensure nothing falls through the cracks.
Key Responsibilities:
- Manage real estate transactions from contract to close
- Coordinate escrow timelines, inspections, appraisals, and repairs
- Ensure all documentation is complete, signed, and submitted accurately and on time
- Communicate regularly with clients, agents, lenders, and title companies
- Follow up on contingency deadlines and ensure compliance
- Organize files and maintain digital and physical records
- Attend trainings and continuously learn to improve systems and efficiency
- Help streamline and improve transaction processes
Preferred Knowledge, Skills & Experience:
- 2 years of experience in real estate transactions, mortgage, title, or escrow coordination (preferred)
- Real Estate License (preferred)
- Bilingual in Spanish/English is a strong plus
- Excellent customer service and communication skills (written and verbal)
- Detail-oriented with exceptional organizational and time-management abilities
- Comfortable working independently and managing multiple transactions at once
- Proficiency with Microsoft Office, Google Workspace, and real estate CRMs
- Tech-savvy and comfortable learning new platforms and systems
- A natural problem-solver with a passion for creating a smooth, stress-free client experience
Why KW Reserve Palm Beach?
✅ Industry-leading training & education
✅ Collaborative and supportive leadership
✅ A positive, productive culture you’ll love being part of
✅ Path for growth and advancement
✅ Work alongside top-producing agents and professionals in the Palm Beach market
If you're excited by structure, thrive on delivering excellence, and want to grow with one of the top brokerages in the region, apply today.
We’d love to hear how you can contribute to the KW Reserve Palm Beach family.
Job Type: Full-time
Benefits:
- 401(k) matching
- Professional development assistance
Schedule:
- Monday to Friday
- Weekends as needed
Work Location: In person
