Deputy Director of Public Works Administration

Date: April 9, 2025

Position: Deputy Director of Administration

Department: Public Works

Reports to: Director of Public Works

Salary: $62,685.83 - $81,491.59 (DOQ) w/5% increase after successful 6mth. Probation, exempt position. Grade 73.

Hours: 7:00am-4pm with mandatory Environmental Sustainability Board meetings

The Deputy Director of Administration is responsible for integrating sustainability into all Public Service divisions, ensuring operational efficiency, regulatory compliance, and sustainability performance accountability. This role requires an independent, strategic leader who can implement initiatives using the Triple Bottom Line (People, Planet, Profit) framework, balancing environmental, social, and financial responsibilities.

A key responsibility of this position is liaison to the Town’s Environmental Sustainability Board*, fostering collaboration and ensuring alignment with the Town’s long-term sustainability goals.

This position oversees operational best practices, the development and administration of standard operating procedures, ensures regulatory compliance, auditing and inspection programs, and the use of asset management and technology solutions to improve efficiency across water distribution, sewer collection, water treatment, wastewater treatment, streets, stormwater, solid waste, recycling, fleet maintenance, electric distribution, facilities, and grounds.

*See attached Environmental Sustainability Board Specific Responsibilities

Essential Duties and Responsibilities

The tasks listed below are those that represent the majority of the time spent working in this class. Management may assign additional tasks related to the type of work of the class as necessary.

Sustainability & Strategic Leadership:

• Serve as the liaison to the Town’s Environmental Sustainability Board, providing reports, updates, and recommendations.

2025

• Develop and implement sustainability programs using the Triple Bottom Line framework, ensuring environmental, social, and economic responsibility.

• Identify and integrate emerging technologies to improve resource efficiency, reduce waste, and lower operational costs.

• Monitor and analyze sustainability metrics, making data-driven recommendations for improvements.

• Ensure Public Works operations align with the Town’s environmental policies and sustainability objectives.

Operations, Auditing & Compliance:

• Establish and maintain standard operating procedures (SOPs) and operational manuals for division managers and supervisors.

• Implement auditing, inspections, and control measures to ensure regulatory compliance, operational consistency, and safety.

• Maintain compliance with federal, state, and local regulations affecting all Public Services divisions.

• Oversee and coordinate regulatory reporting and documentation to ensure adherence to environmental and safety standards.

Monthly Progress Reporting & Annual Report Development:

Develop a structured monthly progress reporting system to track:

• Goal achievement across all service divisions.

• Performance metrics related to sustainability, operations, and efficiency.

• Regulatory compliance updates and key risk factors.

• Budget impacts and financial efficiency efforts.

Utilize these reports to compile a comprehensive annual report, highlighting department accomplishments, key performance indicators (KPIs), and sustainability outcomes.

Technology & Asset Management:

• Leverage Computerized Maintenance Management Systems (CMMS), GIS applications, and workflow tracking systems for asset and project management.

• Utilize data analytics to optimize asset performance, maintenance schedules, and sustainability initiatives.

• Support technology adoption across divisions, ensuring data-driven decision-making.

Leadership & Organizational Development:

• Work independently and productively while effectively collaborating with division managers, Town leadership, and community stakeholders.

• Provide coaching and mentorship to division managers and supervisors to improve operational efficiency and sustainability integration.

• Foster a culture of accountability, teamwork, and continuous improvement within the department.

2025

• Adapt to changing demands and support the implementation of new policies, programs, and technologies.

• May be required to attend meetings, respond to operational issues, and conduct inspections outside of regular work hours.

This position is a unique opportunity for a visionary leader to enhance sustainability, drive operational excellence, and contribute to the Town of Waynesville’s long-term environmental and public service goals.

DATA INVOLVEMENT:

Requires developing new approaches or methodologies to solve problems not previously encountered by analyzing, synthesizing, or evaluating data or information using unconventional or untried methods.

PEOPLE INVOLVEMENT:

Requires negotiating, exchanging ideas, information, and opinions with others to formulate policy and programs or arrive jointly at decisions, conclusions, or solutions.

INVOLVEMENT WITH THINGS:

Requires establishing long-range plans and programs, identifying funding resources, allocating funds for, and implementing long-range capital improvements, major construction projects, major equipment, rolling stock, and new technology systems which support goals and objectives of the organization.

REASONING REQUIREMENTS:

Requires performing work involving the application of principles of logical thinking to diagnose or define problems, collect data, and solve abstract problems with widespread unit or organizational impact.

MATHEMATICAL REQUIREMENTS:

Requires using mathematics involving the practical application of fractions, percentages, ratios and proportions, or measurements, logarithmic or geometric construction. May use algebraic solutions of equations and inequalities; descriptive statistics; deductive geometry, plane, and solid, and rectangular coordinates; mathematical classifications or schemes.

LANGUAGE REQUIREMENTS:

Requires reading professional literature and technical manuals; speaking to groups of employees, other public and private groups; writing manuals and complex reports.

MENTAL REQUIREMENTS:

Requires using advanced professional-level work methods and practices in the analysis, coordination, or interpretation of work of a professional, engineering, fiscal, legal, managerial, or scientific nature and the ability for formulate important recommendations or make technical decisions that have an organization-wide impact. Requires sustained, intense concentration for accurate results and continuous exposure to sustained, unusual pressure.

2025

VOCATIONAL/EDUCATIONAL PREPARATION:

Minimum Qualifications:

Education & Experience:

• Bachelor’s degree in Public Administration, Engineering, Environmental Science, Business Administration, Sustainability, Urban Planning or a related field (advanced degree preferred).

• Equivalent combinations of education and experience demonstrating the ability to perform the job requirements will be considered.

Technical & Professional Skills:

• Proficiency in: Microsoft Office Suite, Tyler Munis, Pub Works, CMMS, GIS applications, and other workflow tracking systems.

• Strong knowledge of municipal government accounting practices and financial planning.

• Experience with safety programs, regulatory compliance, and environmental policies.

• Ability to multitask, manage multiple projects, and prioritize competing deadlines.

• Expertise in data-driven decision-making, performance tracking, and process improvement.

• Knowledge of battery system design and installation.

• Knowledge of leadership, team building, organizational behavior, and change management.

• Strong interpersonal skills with the ability to collaborate across all divisions.

• Flexibility to support the department’s changing demands and priorities.

• Grant writing and funding: identify funding opportunities, develop grant proposals, secure funding, and grant administration.

• Strong knowledge of environmental policies, sustainability practices, and climate change issues.

• Experience in project management, including coordinating sustainability initiatives.

• Excellent communication, public speaking, and community engagement skills.

• Ability to collaborate with local government departments, community organizations, and external stakeholders.

SPECIAL CERTIFICATIONS AND LICENSES:

Must possess a valid North Carolina driver’s license.

Certifications (Preferred but not Required):

• Sustainability Certification (LEED, ISSP, or equivalent).

2025

• Project Management Certification (PMP or equivalent).

• Program Management Certification.

• Asset Management Certification.

EXPERIENCE REQUIREMENTS:

• Minimum of five (5) years of experience in municipal operations, sustainability, project/program management, or asset management.

AMERICANS WITH DISABILITIES ACT REQUIREMENTS

PHYSICAL AND DEXTERITY REQUIREMENTS:

Requires light work that involves walking or standing some of the time and involves exerting up to 20 pounds of force on a recurring basis, or skill, adeptness, and speed in the use of fingers, hands, or limbs on repetitive operation of mechanical or electronic office or shop machines or tools within moderate tolerances or limits of accuracy. Must be able to perform basic life functions of climbing, stooping, kneeling, reaching, standing, walking, fingering, grasping.

ENVIRONMENTAL HAZARDS:

The job may risk exposure to bright/dim light, dusts and pollen, extreme heat and/or cold, wet, or humid conditions, extreme noise levels, animals/wildlife, vibration, fumes and/or noxious odors, traffic, moving machinery, electrical shock, heights, disease/pathogens, toxic/caustic chemicals, explosives.

SENSORY REQUIREMENTS:

The job requires normal visual acuity, depth perception, and field of vision, hearing and speaking abilities.

JUDGMENTS AND DECISIONS:

Decision-making is primary to the job, affecting the organization, related organizations, and major segments of the general population; works in an evolving environment with emerging knowledge and technologies, competing priorities, and changing politics. Responsible for long-range goals, planning, and methodologies.

ADA COMPLIANCE

The Town of Waynesville is an Equal Opportunity Employer. ADA requires the Town to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.

2025

*Environmental Sustainability Board Specific Responsibilities

The purpose of the Environmental Sustainability Board (ESB) is to provide citizen-led, expert advice and leadership to guide the Town of Waynesville in achieving its goal of carbon neutrality and net zero emissions by 2050. The Waynesville Town Council cares deeply about our mountain environment, and the creation of the ESB reflects the importance of participatory democracy, serves as an extender of municipal leadership, and sets an example for our community and other communities.

1.

Sustainability Program Development & Implementation:

• Develop, implement, and manage sustainability initiatives and programs for the town, aligned with community needs and municipal goals.

• Identify opportunities to integrate sustainability practices into local government operations and services.

• Create and track sustainability goals, ensuring their alignment with broader environmental and social objectives.

2.

Environmental Policy and Compliance:

• Monitor and ensure the town’s adherence to local, state, and federal environmental regulations and standards.

• Advise on regulatory changes and their impact on the town’s sustainability efforts.

• Coordinate compliance with environmental standards in areas such as waste management, energy use, water conservation, and pollution control.

3.

Energy Efficiency and Renewable Energy:

• Lead energy efficiency programs for municipal buildings, public infrastructure, and community initiatives.

• Advocate for and implement renewable energy projects such as solar, wind, or other sustainable energy sources.

• Track energy consumption and develop strategies for reducing the town’s carbon footprint.

4.

Community Engagement and Education:

• Engage with residents, local businesses, and organizations to promote sustainability practices such as recycling, energy conservation, and green building practices.

• Develop public outreach campaigns, educational materials, and events to increase community awareness of sustainability efforts.

• Serve as the town’s sustainability spokesperson in public meetings, workshops, and events.

5.

Sustainable Development and Land Use:

• Work with planning and zoning departments to incorporate sustainability considerations into land use policies, urban development, and infrastructure planning.

• Promote sustainable building codes, green infrastructure, and low-impact development (LID) strategies for new construction projects.

• Review and provide recommendations for development proposals to ensure they meet sustainability criteria.

2025

6.

Waste Reduction and Recycling Programs:

• Develop and oversee programs aimed at reducing waste and increasing recycling rates within the town.

• Coordinate with waste management services to implement sustainable practices like composting, waste diversion, and recycling initiatives.

• Monitor and report on waste management metrics, making recommendations for further improvements.

7.

Climate Change Resilience and Adaptation:

• Identify climate change risks and propose strategies for climate adaptation and resilience within the community.

• Work with town leadership to develop climate action plans to reduce greenhouse gas emissions and prepare for extreme weather events.

• Collaborate with emergency management departments to ensure sustainability goals are integrated into disaster recovery and preparedness efforts.

8.

Sustainability Reporting and Metrics:

• Develop and maintain data collection systems to measure and report the town’s sustainability performance in areas like energy use, water consumption, waste management, and emissions.

• Prepare and present annual sustainability reports for the public and town leadership, highlighting achievements, progress, and challenges.

• Track and report on progress towards meeting sustainability goals, providing recommendations for improvement.

9.

Grant Writing and Funding:

• Identify funding opportunities for sustainability projects, including state and federal grants, partnerships, and other financial resources.

• Develop grant proposals and secure funding for sustainability-related initiatives.

• Manage the budget for sustainability programs, ensuring effective use of financial resources.

10.

Collaboration with External Partners:

• Build relationships with other municipalities, regional sustainability organizations, environmental advocacy groups, and private sector partners.

• Participate in regional and state sustainability forums to stay informed on trends and best practices.

• Engage with stakeholders to foster collaboration on sustainability issues that impact the town.

11.

Sustainable Transportation:

• Promote alternative transportation options such as biking, walking, public transit, and electric vehicle infrastructure.

• Collaborate with transportation planning to ensure sustainable mobility solutions are prioritized in the town’s development plans.

Job Type: Full-time

Pay: $62,685.83 - $81,491.59 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $62,686 - $81,492