Town Clerk Intern

Position Type :

Administrative Support

Date Posted : 2 / 21 / 2025

Location : Town Hall

Date Available : Closing Date :

03 / 14 / 2025

The Town of West Hartford

Open Competitive Examination

Town Clerk Intern

Part-Time Volunteer Position up to 19 hours weekly

APPLICATIONS WILL ONLY BE ACCEPTED ELECTRONICALLY

Position : Town Clerk Intern

Unpaid volunteer position-student must arrange to receive course credit through their institution)

Department : Town Clerk's Office

Reports To : Assistant Town Clerk

Application Deadline : March 14, 2025, at 11 : 59pm

Job Purpose

Under the supervision of the Town Clerk and Assistant Town Clerk, provides administrative support to fulfill all duties of the Town Clerk's office.

Essential Job Functions / Results

• Assists in answering inquiries requiring research, interpretation, and / or problem solving.
• Types, files, and may release confidential information according to established policy.
• Recommends changes in procedures to facilitate administrative work flow.
• Defines and completes tasks given general direction.
• Assists with various dog licensing tasks, election-related tasks, and scanning projects.
• Collects, maintains, and updates program statistics.
• Develops and maintains manual and automated filing systems.
• Completes other duties as assigned.

Knowledge, Skills, and Abilities

Work Environment

Work is performed in a business office setting subject to continuous interruptions and background noise. Work is performed with independence and initiative, referring unusual problems to the Deputy Town Clerk or Assistant Town Clerk. Must be mobile, able to push / pull light objects, occasionally lift objects up to 30 pounds. Must be able to perform such tasks as writing, filing, typing, using a calculator, and skills which require hand-eye coordination such as using a typewriter or computer. Must be able to sit for prolonged periods. Has frequent contact with employees, town departments, state agencies, vendors, attorneys, election candidates, community representatives, and the general public. Must be able to concentrate on fine details with constant interruption, attend to tasks / functions for more than forty-five to sixty (45-60) minutes at a time, remember multiple assignments given over long periods of time, and understand the theories behind several related concepts. Must be able to communicate and be understood clearly; ability to effectively interact with customers in person or by telephone. May be exposed to dust, fluctuations of indoor temperatures and electro-magnetic radiation, as with computer screens.

Minimum Qualifications

Currently pursuing undergraduate or graduate degree in Business Administration, Political Science, or related field.

The above description is intended as illustration of the various types of work that may be performed and are representative of those that must be met by an employee to successfully perform the essential functions of the job. It is intended as a guide for personnel actions and must not be taken as a complete itemization of all facets of any job. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The Town of West Hartford provides reasonable accommodations to persons with disabilities in accordance with the Americans with Disabilities Act (ADA). If you need an accommodation on the application or testing process, please contact the Human Resources Department at 860-561-7488 or email Jeton Musliu.

Individuals who do not have access to a computer or need assistance completing an online application may visit the Noah Webster Library or its branches for access and assistance.

February 2025