What are the responsibilities and job description for the PROJECT MANAGER position at The Trade Group Management Llc?
Are you passionate about working live events and looking for an opportunity to advance your career? If you are a self-starter with a great attitude and more than 3 years of live events/project management experience, we have the perfect job for you!
We are seeking a talented PROJECT MANAGER to join our rock star project management team. You will work directly with the assembly, account management, and fabrication teams regarding exhibit construction. You will occasionally be expected to travel.
ABOUT THE TRADE GROUP:
- 3.8 Glassdoor rating
- Founded in 1987
- DFW Best and Brightest Companies to Work for 2021
- World Exhibition Stand Awards 2020 Winner
- Exhibitor Magazine's Find It - Top 40 Exhibit Producers 2020 Winner
The Trade Group is an award winning, full-service event marketing and creative design firm, specializing in trade shows, esports events and activations, corporate events, brand activations, retail merchandising, commercial graphics and experiential solutions. Since 1986, our team of live event, design and engineering experts has helped thousands of clients amplify their brands and successfully navigate a wide range of events and experiences. Clients rely on The Trade Group for: event ideation, creation and production; esports expertise; exhibit design and fabrication; graphic design and production; strategic marketing solutions; technology integration and more.
JOB SUMMARY:
Must understand, analyze and evaluate all company practices that impact the clients experience, handle all customer projects, and serve as a point of contact for TTG departments. Make recommendations to the leadership team on improving methods of handling client concerns to ensure the highest level of service and present ideas on service recovery. Gather feedback from clients and coordinate with all departments to improve the client experience and share best practices for future projects. Support the leadership team and company objectives by training Account Managers for continual growth and improvement, and support sales.
ESSENTIAL FUNCTIONS:
- Ensure client satisfaction as related to large scale projects which may include existing Exhibit Management Program clients, new sales and rental projects.
- Participate in Design and Engineering meetings to keep up to date on projected projects and provide input and recommendations.
- Prioritize problems areas that hinder internal and external client communications.
- Will be expected to deal with our standard metalli based, or wood based tradeshow exhibits with the occasional permanent install, interior graphics or outdoor event thrown in
- Expected to conduct meetings with Estimating, Engineering and Production, setting timelines, working with purchasing for materials
- Expected to constantly update items in our ERP system (NAV) regarding sales lines, BOMs (Bill of Materials), shipment orders, releasing production documents, etc.
- Required to (occasionally) conduct site visits or site supervision at selected tradeshows.
- Initiate job tracking, project management and cost analysis after project is sold and/or completed.
- Rectify timelines with the client and immediately communicate the new/revised timeline when applicable.
- Monitor progress of project timelines with internal and external vendors and confirm schedule for preview date and time.
- Attend client preview and complete any follow up on the project, reconcile each project when the exhibit returns from the show and ensure closing of sale.
- Establish work flow outline to ensure coordination between Sales and all required departments, to complete new projects within the client provided deadlines.
- Run weekly open order report and maintain current monthly closing.
- Review and verify the sales agreement and backup documents including quotes, calendar/timelines, colors, approvals, and deposit. Information captured in NAVISION
- Process order by releasing Sales Agreement to Sales Order, Work Orders for drawings and set up instructions as needed.
- Ability to Create all shipment orders.
- Distribute accurate Orders to correct vendor/department.
- Initiate and confirm 100% collection of balance on project before shipping.
- Confirm vendor quotes, orders, and pricing, shipping and delivery details.
- Ensure quotes are obtained from approved vendors and apply markups for resale as needed.
- Distribute accurate purchase orders to correct vendors.
- Collect order confirmations from vendors including prices, delivery dates, colors, quantities, and shipping
- Assist as needed in researching/purchasing raw materials.
- Assist as needed for current inventory counts of raw material to fulfill current project.
- Assist sales in the presentation and execution of events.
- Other duties as assigned.
REQUIRED EDUCATION AND EXPERIENCE:
- An Associates or Bachelors Degree
- One to three years project management experience.
- Excellent knowledge of AutoCAD and NAV
- MS office programs (Word, PowerPoint, etc.) or equivalent package
- Exceptional communication, creativity, and strategic thinking skills
- Ability to create solutions for various project scenarios and work collectively with others
- Assess and handle purchasing of needed raw materials as well as outsourcing of customized components.
- Research new materials and identify those which would be applicable to a given project while understanding the balance between performance and budget.
- The position requires good, basic, clerical and administrative skills with emphasis on verbal and written communication skills (in English), good common sense; positive attitude; willingness to take initiative; and ability to maintain confidentiality.
- Ability to work accurately and quickly under company deadlines.
- Cooperative, courteous, flexible and good natured.
- Conscientious, persistent, resourceful, productive and active.
- Must have the ability to exercise considerable judgment and discretion in establishing and maintaining good working relationships and deal with employees in an efficient and professional manner.
- Must have reliable transportation.
- Must have attention to detail and accuracy.
- Ability to prioritize and balance multiple tasks and commitment to meeting and exceeding deadlines and goals.
- Valid drivers license.
