ACCOUNTS PAYABLE

JOB SUMMARY:

Reporting directly to the Accounting Supervisor with responsibility for Accounting functions including but not limited to; posting payments to vendor accounts, processing vendor invoices, credits and statements.  Employee will work closely with account management and sales staff to maintain accurate vendor accounts and process invoices. 

ESSENTIAL FUNCTIONS:

·         Review invoices for appropriate documentation/approval/code prior to payment processing.

·         Carry out timely invoice entry, payment generation and reporting activities necessary for accounting close and weekly cash forecast.

·         Provide customer service to vendors and employees by responding timely to inquiries and resolving issues.

·         Research and resolve invoice problems with teams within the company and vendors; escalate when necessary.

·         GL reconciliation and explanations to accounting group for A/P & A/R accounts.

·         Reconciles processed work by verifying entries and comparing system reports to balances.

·         Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.

·         Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.

·         Maintains accounting ledgers by verifying and posting account transactions.

·         Verifies vendor accounts by reconciling monthly statements and related transactions.

·         Maintains historical records by scanning and filing documents.

·         Disburses petty cash by recording entry; verifying documentation.

·         Reports sales taxes by calculating requirements on paid invoices.

·         Protects organization's value by keeping information confidential.

·         Updates job knowledge by participating in educational opportunities.

·         Other duties as assigned.

REQUIRED EDUCATION AND EXPERIENCE:

·         Associates degree in Accounting or equivalent with experience in full accounting cycle.

·         Minimum 3 years of A/P experience.

·         Strong verbal and written communication skills, as well as problem solving skills.

·         Able to be self-directed and handle multiple tasks and adjust to change with flexibility.

·         Takes initiative when responding to inquires or working on functional areas.

·         Ability to work accurately and quickly under company deadlines.

·         Cooperative, courteous, flexible and good natured.

·         Conscientious, persistent, resourceful, productive and active.

·         Must have the ability to exercise considerable judgment and discretion in establishing and maintaining good working relationships and deal with employees in an efficient and professional manner.

·         Trade show experience a plus

·         Must have reliable transportation.

·         Must have attention to detail and accuracy.

·         Ability to prioritize and balance multiple tasks and commitment to meeting and exceeding deadlines and goals.

·         Valid driver’s license.