Event assistant

Who We Are :

Founded in 1891 by a group of visionary volunteers, The Trustees of Reservations (The Trustees) is the nation’s premier conservation and preservation organization.

The Trustees’ preserves, for public use and enjoyment, properties of exceptional scenic, historic, and ecological value in Massachusetts.

Our properties are open to all, and we thrive by involving as many people as possible in all that we do. We aim to protect special places for future generations to enjoy in perpetuity, and have helped protect more than 50,000 acres, including 27,000 acres on more than 120 reservations that are open to the public.

As a non-profit conservation organization, we are funded and supported entirely by our visitors, supporters, volunteers, and our 100,000 Member households.

We encourage you to learn more about The Trustees on our website, www.thetrustees.org .

Posting Information :

Salary / Hourly Rate : $16

Hours per week : Variable, up to 40

Job Classification : Nonexempt, Seasonal, Limited Term

Job Type : Onsite

Duration : September - Janurary

Location : Long Hill, Stevens Coolidge Place, Beverly, MA

What You’ll Do : Your Impact :

Your Impact :

Over the past three years, Halloween on the Hill has become an extremely popular family friendly event bringing significant awareness and visitation to Long Hill.

Over 1,500 carved pumpkins are displayed creatively in throughout the trail and the large-scale sets are an audience draw.

A similar event takes place at Naumkeag in Stockbridge.

Winterlights is an outdoor light event that highlights the beauty of select Trustees properties. The gardens at three of our most popular historic homes, Naumkeag in Stockbridge, The Bradley Estate in Canton, and Stevens-Coolidge Place in North Andover will sparkle with thousands of shimmering holiday lights.

The Role :

The Signature Events Assistant reports to the Property Director and North Shore Senior Regional Engagement Manager, to deliver excellent standards of visitor service at both Long Hill and Stevens-Coolidge in Beverly and North Andover, MA.

This includes check-in, retail and concessions sales, parking, and event setup and breakdown for Halloween on the Hill and Winterlights.

The Signature Events Assistant also supports stewardship projects and provides support for this specific event as assigned.

The position will begin as early as September 3 and continues as late as January 17. This employment window is subject to change depending on site staffing needs.

Halloween on the Hill, at Long Hill in Beverly, MA is open to the public, Wednesday Sunday, 5 : 30 8 : 30 PM each day and Winterlights, at Stevens-Coolidge House and Gardens, is open to the public Wednesday-Sunday from 4 : 30-8 : 30 PM.

Setup shifts are flexible and available Monday Saturday while the event shifts run 4 : 00-9 : 30 PM.

Specifically, you’ll :

• Support the Long Hill and Stevens-Coolidge teams with set up to produce a successful event, this includes but is not limited to hanging lights, setting up displays, stocking supplies, preparing the property for public visitation, etc.
• Support day of event visitor experience, safety, and services through monitoring, admission, check in, parking, retail and concessions support, and ensuring proper wayfinding, clean and functioning facilities.
• Other duties as assigned with or without accommodation.

This is a seasonal, nonexempt position.

Requirements

What You’ll Need :

Skills and Experience :

• Required :
• Minimum of 1-3 years of related work experience
• Minimum level of education is a High School Diploma or GED.
• Excellent people skills to lead, inspire, motivate, and work cooperatively and harmoniously with fellow employees, volunteers, committees, members, and the public.
• Retail or Customer service experience a plus.
• Proven ability to work independently and collaboratively as a team member.
• Proven ability to complete assigned tasks and projects, meet deadlines and manage multiple tasks.
• Strong commitment to the mission of The Trustees of Reservations.
• Ability to work nights and weekends is required.
• The ability to work in all weather conditions
• Lift up to 30 pounds
• Willing to climb ladders to hang lights
• Stand for hours at a time
• Preferred :
• A bachelor's degree.

Eligibility Criteria :

• A satisfactory criminal background (CORI) check.

Don’t quite have all the skills and experience listed above? We still want to hear from you! Research shows that historically marginalized groups are less likely to apply if they do not meet every single requirement.

We are committed to building a diverse team and encourage you to apply even if you are missing some of the skills and experience above.

Want to learn more? Set up an informational call with a member of our People Team by emailing people@thetrustees.org .

Benefits

Your Benefits :

• Reciprocity : Employees have access to free and discounted admission and membership to more than 50 nearby museums and cultural institutions.
• Discounts : Enjoy free entry to all Trustees properties, discount event tickets, and discounted merchandise at our stores and on stays at our inns.

Equal Opportunity and Diversity :

The Trustees is a proud equal opportunity employer and does not discriminate against any protected status including, but not limited to, age, race, ethnicity, sex, gender, sexual preferences, nation of origin, religion, or disability status and strongly encourages applications from people of color, persons with varying abilities, women, and LGBTQ applicants.

We aspire to reflect and effectively serve the residents and communities of Massachusetts, who are at the core of our mission.

The Trustees’ commitment to advancing the organization’s vision for this work may be found here : Diversity, Belonging, Inclusion and Equity .

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment.

An employer who violates this law shall be subject to criminal penalties and civil liability.

Last updated : 2024-11-26

Salary : $16