What are the responsibilities and job description for the Administrative Assistant IV position at The Tsui Group?
The Tsui Group is seeking a qualified and experienced candidate to join our aviation team as an Administrative Assistant IV in Los Angeles County with the following duties:
Essential Responsibilities:
Minimum Required Qualifications:
Essential Responsibilities:
- Prepare written materials and correspondence
- Manage calendars for project supervisors and inspection staff
- Coordinate meetings, prepare agendas, and take meeting minutes
- Copy and scan documents as needed
- Maintain project logs and documentation
- Handle phone calls, greet visitors, and assist them
- Support communication with project supervisors and inspection stafffor document control
- Track financial documents for budgeting
- Manage office duties and support inspection staff, including office supplies
- Serve as a liaison between inspectors and project management/document control
- Coordinate inspector meetings with contractors and stakeholders, including bi-weekly safetymeetings
- Organize filing systems from pre-construction to project close-out
- Ensure that inspection issued documents are maintained and in compliance with contractdocuments and LAWA requirements.
- May assume other duties as needed
Minimum Required Qualifications:
- Minimum of 10 years experience as an administrative assistant
- Collaborate well with others and report directly to SCI & PCI inspectors
- Write and communicate clearly
- Provide accurate and timely reporting and suggest improvements
- Strong organizational skills in a fast-paced environment
- Experience with airport is preferred
- Post-Secondary Education
- Knowledge of Project Management Information Software used for inspection/document control (i.e. PM Web, Adobe Pro, Bluebeam, etc.)
- Proficient in MicrosoftOffice and management software to create logs and charts (Excel,Word, PowerPoint, SharePoint, etc.)
- Salary Range: $71,000-$76,000
- Medical, Vision, & Dental - 100% covered for the employee*
- Life and Disability Insurance
- 10.5 days of Vacation pay (Accrued)
- 6 days of Sick pay (Available Immediately)
- 10 days of Holiday pay (9 Holidays, 1 Personal Day)
- 3% Employer Contribution 401k (After 1 year of service)
- Monthly Stipend for Cell Phone
- Laptop for work purposes
Salary : $71,000 - $76,000
