What are the responsibilities and job description for the Contract Administrator II position at The Tsui Group?
The Tsui Group is seeking a qualified and experienced Contract Administrator II to join our aviation team in Los Angeles County with the following duties:
Essential Job Duties
Professional Experience Level/Other Qualifications:
Essential Job Duties
- Provide a variety of contract administration duties for multiple professional service contracts, which may include:
- Ensure compliance with contract sections, such as inclusivity, City of Los Angeles ordinances, task orders, cost reimbursables, etc.
- Process the addition and removal of firms to a given contract.
- Track relevant contract information and audit periodically.
- Maintain a log of contract performance.
- Oversee the creation and storage of all applicable documents and files.
- Understand all components of the contract including procurement and any amendments.
- Be familiar with City of Los Angeles and airport policies with regards to contracting.
- Conduct activities necessary when contracts expire or need to be closed out.
- Create labor, other-direct-cost, scope-based, and closeout task orders.
- Review Task Order Solicitations and corresponding proposals to ensure that they adhere to both the contract and City of Los Angeles policies.
- Monitor task order expenditures and anticipate when a budget reduction / increase is warranted.
- Resolve task order funding issues by working with the various airport teams.
- Resolve task order and contract related issues as they arise.
- Work with different partners within the Airport Development Group including executive offices, delivery programs, project teams, payment analysts, IT staff, budget teams, etc.
- Coordinate with other airport groups, including Strategic Sourcing Division, Operations & Maintenance, etc.
- Provide administrative support to airport management.
- Prepare meeting agendas, minutes, and other written correspondence.
- Prepare ad-hoc reports as requested by airport management or as necessary.
- Attend meetings, including pre-bid/pre-proposal and outreach events.
- Assist in resolving issues between firms and airport.
- Process/coordinate LAX Security badge request packages: quality control and submission to the LAX Security Badge Office and Airfield Driving Permit Office.
- Other duties as required.
Professional Experience Level/Other Qualifications:
- At least 3 to 5 years of experience in the administration of commercial/government contracts is required
- Knowledge and direct experience in SBE/LBE/LSBE/DBE/DVBE/MWBE program coordination and compliance preferred
- Understand the basic principles of cost accounting, contract lifecycles, and construction phases.
- Experience with task order contracts.
- Familiar with the United States General Services Administration per diem guidelines
- Critical thinking skills to address and resolve administrative and process issues.
- Able to present information succinctly
- Must be detail oriented and highly organized
- Effective oral and written communication skills
- Must be able to interface with a variety of people with different technical and educational backgrounds
- A four-year degree is preferred, or at least course work in the field
- Proficient in Microsoft Office Word, Outlook, and Adobe Acrobat Professional
- Highly skilled in Microsoft Excel
- May assume other duties as required/needed
- Maybe required to work past regular work shift
- Salary Range: $92,000-$97,000
- Medical, Vision, & Dental - 100% covered for the employee*
- Life and Disability Insurance
- 10.5 days of Vacation pay (Accrued)
- 6 days of Sick pay (Available Immediately)
- 10 days of Holiday pay (9 Holidays, 1 Personal Day)
- 3% Employer Contribution 401k (After 1 year of service)
- Monthly Stipend for Cell Phone
- Laptop for work purposes
Salary : $92,000 - $97,000
