Accountant/Fiscal Grant Manager

The Union Mission is growing, and we’re looking for a full-time Accountant/Fiscal Grant Manager to join our administrative team! This role is essential in strengthening our financial operations as we continue to expand our programs and impact.

We’re seeking a dedicated, flexible, and detail-oriented professional to provide expert financial accounting and grant management support to our organization. If you have a passion for mission-driven work and strong financial expertise, we’d love to hear from you!

Job Description

Title: Accountant/Fiscal Grant Manager

Salary Range: $55K-65K

Hours: Full-time

Reports to: Executive Director

Summary Objective:

The Accountant/Fiscal Grant Manager will report to the Executive Director/Assistant Director and will be responsible for recording, reconciling and reporting financial information to ensure accuracy of the organization's financial information. The Accountant/Fiscal Grant Manager will also assist in the development and monitoring of the annual budget as well as the annual audit. In addition to providing support to the Executive Director/Assistant Director and organization leadership as needed, the Accountant/Fiscal Grant Manager will be responsible for:

· Processing, disbursing and recording accounts payable

· Recording and monitoring pledges, donations, grants received, product sales contracts and revenue, and other accounts receivable

· Ensuring that restricted grants are properly recorded, monitored and reported

· Recording in-kind food donations and distributions

· Processing payroll for the organization’s employees

· Performing monthly bank statement and general ledger reconciliations

· Collaborating with the organization’s leadership to ensure that all entries are properly recorded

· Reviewing all credit card transactions to ensure that they are properly recorded and cost reconciled with receipts

· Understanding the organization’s revenue and expense categories to ensure that ledgers are maintained and up to date

· Prepares and tracks monthly grant and/or contract invoices

· Maintains an organized filing system

· Performs month-end and year end closing activities

· Assisting with the development and monitoring of the annual budget

· Preparing monthly financial statements that will be presented to leadership and the board

· Assisting with the annual audit as required

· Assisting the Executive Director/Assistant Director and other leadership with requests or initiatives as needed

· Collaborates as a team member in contract and grant preparation

· Assists in developing, implementing, enforcing and improving existing accounting and administrative policies and procedures.

· Maintaining and reviewing data in order to ensure that financial information is being properly recorded and monitored

· Assists with the preparation of grant budgets and reports when needed

· Maintains an inventory of assets and recording depreciation

· Adheres to federal, state, local, and agency administrative and recordkeeping guidelines, including but not limited to 2 CFR 200 and Generally Accepted Accounting Principle (GAAP), to support accurate case notes and documentation of activities

· Maintaining vendor W-9 files and 1099 tax status in accounting system

· Generating annual IRS form 1099/1096 filing

Skills, Knowledge & Abilities:

· Excellent contributor to the team and the organization’s culture

· Effective communication skills

· Excellent organizational and problem-solving skills.

· Ability to work independently and manage multiple initiatives concurrently

· Ability to meet deadlines

· Effective collaboration skills

· Driven to produce quality results

· Committed to protecting confidentiality of employee and other organization information

Qualifications and Experience – Required

· Bachelor’s degree in accounting required.

· Strong understanding of accounting principles required with an understanding of non-profit accounting preferred (to include preparing financial statements).

· Microsoft Office product experience required

· Familiarity with Google Suite products

· QuickBooks experience required

Qualifications and Experience – Preferred

· Strong understanding of grant accounting and restricted assets required

· Knowledge of Google Suite - Preferred

· Knowledge of Paycor and payroll processing

· Willingness to be flexible and adaptable in a fast-paced environment

· Team-player with a positive attitude and ability to interact with all levels of the organization

· 3-5 years of nonprofit accounting experience

Physical Demands:

• Working at a computer for extended periods

• Meet and communicate with team members both in-person and virtually

• Occasionally lifts items to 25 pounds

Work Location

• In-person Office Setting

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) 3% Match
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to Commute:

• Latrobe, PA 15650 (Required)

Ability to Relocate:

• Latrobe, PA 15650: Relocate before starting work (Required)

Work Location: In person

Salary : $55,000 - $65,000