Archives Associate

Archives Associate

The University of Akron

Akron, OH 44325

Archives and Special Collections of University Libraries at The University of Akron seeks to fill the position of Archives Associate (Assistant Processing Archivist). The Archives Associate 1 reports to and works under the direction of the University Archivist & Head of Archives and Special Collections and in collaboration with other office staff. The Archives Associate processes (arranges and describes) and preserves archival and manuscript collections applying current archival standards and best practices.

Essential Functions:

Reporting to the University Archivist & Head of Archives and Special Collections, and in collaboration with the Sr. Archives Associate, processes (arranges and describes) archival and manuscript collections applying current archival standards and best practices. Preserves archival and manuscript collections including re-housing materials into archival enclosures, humidifying/flattening documents, preservation photocopying, interleaving, etc. Follows and implements department’s standard policies and procedures. Digitizes archival and manuscript materials in various formats. Creates archival processing plans. Creates EAD-encoded, DACs-compliant finding aids. Identifies and refers materials for conservation. Creates metadata for archival materials and uploads to digital repository. Files additions to collections and maintains processed collections. Inventories new acquisitions. Appraises materials and recommends appropriate disposition. Assists with accessioning new acquisitions. Helps maintain stack areas. Assists with reference inquiries and research requests and provides reference services when required. Hires, trains, and supervises student assistants. Performs other duties as assigned.

Additional Position Information:

Education:

Requires a relevant Bachelors Degree

Licenses/Certifications/Requirements:

None.

Required Qualifications:

Requires a minimum of two years’ experience processing materials in an archives or specials collections setting, preferably performing processing and preservation of archival and manuscript collections. Knowledge of archival methodology including appraisal, arrangement, description, and preservation required. Ability to work independently and in a team environment required. Ability to manage multiple projects simultaneously required. Excellent and efficient time management skills required. Trustworthiness and firm commitment to maintaining privacy and confidentiality required. Computer proficiency including familiarity with standard Microsoft software applications, online catalogs, and bibliographic utilities required. Familiarity with basic scanning equipment and software required. Familiarity with basic preservation and conservation standards required. Excellent verbal and written communication skills required. Strong attention to detail and proficient organizational skills.

Preferred Qualifications

Master’s degree in history, English, or related discipline, with relevant coursework in archival science, or ALA-accredited MLS/MLIS, with archives concentration. Certified Archivist designation. Experience with multiple formats, including textual, visual, audio, both analog and digital. Familiarity with DACS and EAD. Demonstrated knowledge of current archival theory, practice, and standards. Experience processing large archival collections. Experience or knowledge of Collections Management Systems and Digital Asset Management Systems. Cataloging experience.

Application Instructions:

Please visit https://uakron.wd1.myworkdayjobs.com/en-US/UACareers/job/Archives-Associate_JR101803 and attach a cover letter, resume, and the names and contact information of three professional references.

Application Deadline: April 13, 2025

Compensation: The compensation for this position is $16.00 an hour. This is a Union position with a salary Grade of 117. Salary determination is subject to the SBU/CWA Collective Bargaining Agreement.

Leadership:

Responsible for directing and monitoring the work of student and/or temporary workers.

Physical Requirements:

Moderate physical effort required involving long periods of standing, walking on rough surfaces, bending and/or stooping; periodic lifting of moderately heavy items (over 25 lbs. -- 50 lbs.).

Working Conditions:

No major sources of working conditions discomfort, standard working environment with possible minor inconveniences due to occasional noise, crowded working conditions, minor heating/cooling or ventilation problems, and/or up to 40% use of PC terminal.

About The University of Akron:

Founded in 1870, The University of Akron is a comprehensive research and teaching university with degree programs ranging from the associate to the doctoral level. The university is a co-ed, state-assisted institution that offers a dynamic learning environment for students of all backgrounds. Archives and Special Collections is the division of University Libraries that collects, preserves, and provides access to primary source materials that document the history of The University of Akron and the region. Archives and Special Collections contains robust research collections that are utilized by a diverse group of students, staff, faculty, and community patrons, as well as national and international scholars. Collections are strong in the history of Akron and Summit County, particularly the history of the rubber and polymer industry, lighter-than-air flight, Ohio canals, and the book and print culture.

Equal Employment Opportunity:

The University of Akron is an equal education and employment institution. It is the policy of this institution that there shall be no unlawful discrimination against any individual in employment or in its programs or activities at The University of Akron because of race, color, religion, sex, age, national or ethnic origin, disability, or status as a veteran.

FLSA Status (exempt/nonexempt):

United States of America (Non-Exempt)

Union Affiliation (if applicable):

Staff Bargaining Unit

For assistance with your application or attachments, please contact the Human Resources representative listed:

Judy Casserman

Email:

judy1@uakron.edu

________________________________________________________________________

Background Check Statement

The University of Akron is committed to providing a safe environment for all students and employees. The University endeavors to protect the health, welfare and safety of all students, employees and visitors on our campus. As such, all offers of employment with The University of Akron are contingent upon verification of credentials, and satisfactory completion of a criminal background check. Some positions may require additional credit investigation and a pre-employment driving record search.

Non-Discrimination Statement

The University of Akron is an Equal Education and Employment Institution. View our Non-Discrimination Statement for more information. Equal Opportunity Employer, including disability/veterans.

State of Residence Statement

It is the expectation of the University of Akron that all work performed as an employee of the University will be performed in Ohio.