Administrative Assistant II - CCHS Dean's Office

Pay Grade/Pay Range: Minimum: $18.32 - Midpoint: $21.97 (Hourly N4)

Department/Organization: 208101 - Dean's Office-CCHS

Normal Work Schedule: Monday - Friday 8:00am to 5:00pm; limited evenings/weekends

Job Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Additional Department Summary: Provides support for faculty and staff at the College of Community Health Sciences (CCHS). Serves as liaison for CCHS Dean's Office to coordinate administrative support for Capstone Health Services Foundation (CHSF), University Medical Center, UA Student Health Center, and all other divisions of CCHS. Supports enterprise services for the College, including Finance and Operations, Purchasing, Business Office, Health Informatics, Contracts, Building Services, and Advancement. Assists with select staff recruitment functions and other enterprise activities as directed.

Required Minimum Qualifications: High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.

Additional Required Department Minimum Qualifications: Must have valid U.S. driver's license. Must be at least 19 years of age at time of hire and have an acceptable Motor Vehicle Report that is in compliance with University policies. Applicants under the age of 21 will have some driving restrictions.

Skills and Knowledge: Ability to analyze and interpret complex data. Ability to research and prepare comprehensive reports. Working knowledge of standard office software applications, including Microsoft Office. Strong verbal and written communication skills. Skills in organizing work to achieve department goals and objectives. Excellent public relations, customer service, and telephone etiquette skills. Ability to cope with stressful conditions. Ability to demonstrate tact, versatility, and adaptability. Ability to demonstrate a high degree of self-motivation and directional initiative. Ability meet stated deadlines. Skill in exercising initiative, judgment, problem-solving, and decision-making. Ability to recognize and maintain confidentiality of sensitive information.

Preferred Qualifications: Experience working in a healthcare and or higher education environment.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases.