Operations Coordinator

Chicago Booth's Fama-Miller Center is hiring an Operations Coordinator (Assistant Director, Operations) to work closely with the Sr. Associate Director of Operations and the Director of Research Systems and Development to provide general office administrative support and assist with a range of tasks related to the operations of the center, including logistics for the weekly workshops and faculty conferences. This position is also responsible for the center's operational functions, maintaining the website, project database, and assisting with the hiring process. With keen attention to detail, excellent organizational skills, and a proactive attitude, the Assistant Director, Operations excels at multitasking and problem-solving to ensure the Center operates seamlessly and efficiently.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

1. Manages the finance workshop, finance lunch seminar, and banking workshop. This includes catering orders, hotel arrangements for speakers, organizing meeting schedules, and logistics the day of the event.
2. Assist the Director of Research Systems and Development with tasks related to the hiring process of the research professionals.
3. Assists with updating the FMC website.
4. Assists in updating the FMC project database.
5. Processes reimbursements for workshop and conference speakers and FMC visitors.
6. Assists with logistics for academic conferences, including maintaining registrations and schedules and working the day of the event.

KNOWLEDGE, SKILLS AND EXPERIENCE:

1. Bachelor’s degree required.
2. A minimum of two years of administrative and operations experience is required, event and program management experience preferred.
3. Exceptional time, resource management, organizational skills, and attention to detail required.
4. Ability to handle multiple detailed tasks/projects simultaneously and meet strict deadlines with frequent interruptions required.
5. Professional demeanor, including tact, discretion, and a customer service-oriented approach required.
6. Demonstrated ability to work effectively and diplomatically with colleagues, as well as with students, faculty, and corporate contacts in a multitude of communication methods i.e., in person, email, and phone required.
7. Experience with payment processing and financial systems preferred.
8. Outstanding verbal, written, and presentation skills, as well as organizational skills required.

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information, please see the University’s Notice of Nondiscrimination. Academic job seekers needing reasonable accommodation to complete the application process should call 773-702-5671 or email ACOppAdministrator@uchicago.edu with their request. Staff Job seekers needing reasonable accommodation to complete the application process should call 773-834-1841 or email talentacquisition@uchicago.edu with their request.