What are the responsibilities and job description for the Temporary Event Coordinator position at The University of Chicago Booth School of Business?
GENERAL SUMMARY: The Temporary Event Coordinator provides administrative and programmatic support to the Project Manager for Strategic Initiatives and the Strategic Initiatives team. This position is expected to last six to nine months.
PRINCIPAL DUTIES AND RESPONSIBILITIES
- Assist with Strategic Initiatives’ short-term, ad hoc, and longer-term projects.
- Assist in maintaining program databases, spreadsheets, files, and program materials.
- Assist with planning, coordinating, and supporting Family Office Initiative (FOI) events and meetings.
- Create and organize project-related materials and communications; ensure all necessary materials are current, accurate, and properly filed.
- Assist with scheduling meetings, taking meeting minutes, preparing reports, emails, and correspondence.
- Work with the FOI faculty director and steering committee to support and organize initiative meetings and events.
- Responds to inbound inquiries and emails in a timely manner; track inquiries.
- Communicate and coordinate with internal and external partners.
- Assist with managing event attendance, RSVPs, schedules and plans, and event-related materials.
- Assist with pre-event, onsite, and post-event logistics.
- Prepare reports and complete special projects as requested.
- Other duties as assigned.
KNOWLEDGE, SKILLS, AND EXPERIENCE
- Bachelor’s degree required.
- A minimum of 2 years of event support and coordination; previous higher education experience preferred.
- Skills should include high proficiency in Microsoft Word, Outlook, PowerPoint, Excel, and Internet applications.
- Outstanding verbal, and written, with attention to grammar and spelling, and presentation skills required.
- Demonstrated proficiency with MS Office Word, Excel, PowerPoint and Outlook, Zoom, Box, and Google Suite (Drive, Sheets, Docs, and Forms) required.
- Qualtrics experience preferred.
- Experience working with event registration platforms, Cvent preferred.
- Excellent time management, organizational skills, attention to detail, basic math and finance skills required.
- Ability to work flexible hours to meet business needs required.
- This position works a hybrid schedule. When needed, the in-office schedule will be at 401 N. Michigan Ave or Harper Center with occasional onsite at Rubenstein Forum.
- This is a part-time position of approximately 15-20 hours per week. This role may expand to a full-time position after six to eight weeks.
- Resume/CV
- Cover Letter
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information, please see the University’s Notice of Nondiscrimination. Academic job seekers needing reasonable accommodation to complete the application process should call 773-702-5671 or email ACOppAdministrator@uchicago.edu with their request. Staff Job seekers needing reasonable accommodation to complete the application process should call 773-834-1841 or email talentacquisition@uchicago.edu with their request.
