What are the responsibilities and job description for the Assistant Director, College Events and Family Engagement position at The University of Chicago?
Assistant Director, College Events and Family Engagement
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Apply locations Illinois : Chicago time type Full time posted on Posted Yesterday job requisition id JR28300
Department
The College Dean of Students in the College
About the Department
The College Dean of Students
Job Summary
The Assistant Director of College Events and Family Engagement helps to create a stronger sense of community and affinity to the College and the University throughout the students’ college experience and serves as the primary contact and resource for parents and families of students in the College. Working closely with College Programming and Orientation leadership, other campus offices, and student planning committees, the Assistant Director of College Events and Family Engagement leads the development and implementation of parts of various programs and events such as College Kick Off / Academic Opportunities Fair, Senior and graduation related programs, and other signature College programs. In addition, this position will serve as the lead for all Family Weekend programming, work collaboratively to support parent and family initiatives taking place within the University of Chicago Orientation umbrella, and be the point of contact for parent and family communications and engagement platforms. The Assistant Director of College Events and Family Engagement will be responsible for serving on campus-wide committees and additional projects as assigned.
Responsibilities
- Champions the voice of parents and family members of UChicago students through strategic partnerships with campus leaders, which includes identifying needs, researching and analyzing trends and external benchmarks, and developing feedback mechanisms to administer a vision for the College parent and family experience.
- Oversees the implementation of the University of Chicago Family Weekend and parts of one or more of the following : Senior Week and Convocation programs, College Kick Off / Academic Opportunities Fair, College Signature Events, and other relevant College committees and events.
- Serves as the College Programming and Orientation liaison to CampusESP, the parent and family portal vendor, which involves maintaining the ongoing vendor contract, serving as contact for platform usage, development of portal content, posting approval, management of communications, membership recruitment, assessment of usage, data retrieval and application, and planning for improvements and future usage opportunities.
- Coordinates event logistics for assigned programs including registration, travel arrangements, ordering buses, reserving space, catering, negotiating contracts and purchasing, budget management, and event website.
- Manages marketing materials for events within portfolio; includes writing, editing, and overseeing the production and distribution of event publications; works with students and designers to develop and maintain information flow.
- Completes project evaluation, program assessment, and data tracking.
- Works closely with various offices on campus; including Alumni Relations and Development, Campus and Student Life, Career Advancement, Center for Leadership and Involvement, College Academic Advising Office, College Admissions, College Center for Scholarly Advancement, College Dean’s Office, Housing and Residence Life, University Community Service Center, Study Abroad, Center for Identity and Inclusion, and others, to plan and execute programs, communications, and information distribution relative to the parent and family experience.
- Serves as a member of the College Programming and Orientation staff for the planning and development of various office programs and assist with other projects and duties as assigned.
- Provides guidance and direction to student staff members’ project work and evaluates staff members’ performance / provides constructive feedback.
- Coordinates with the students and staff to develop activities, programs, and initiatives related to student life, and / or community involvement. Develops and implements straightforward programming.
- Advises, supports, and recommends concepts for programming to leaders of various organizations and programs.
- Performs other related work as needed.
Minimum Qualifications
Education : Minimum requirements include a college or university degree in related field.
Work Experience : Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
Certifications : None
Preferred Qualifications
Education : Master’s degree in higher education / college student personnel or related field.
Technical Skills or Knowledge :
Preferred Competencies
Working Conditions
Application Documents
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Student Affairs & Services
Role Impact
Individual Contributor
FLSA Status
Exempt
Pay Frequency
Monthly
Scheduled Weekly Hours
37.5
Benefits Eligible
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Posting Statement
The University of Chicago is an Affirmative Action / Equal Opportunity / Disabled / Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
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